Jan 09, 2025 School Board Retreat

[1. CALL TO ORDER IN PUBLIC SESSION]

[00:00:14]

>> GOOD EVENING AND WELCOME TO TONIGHT'S MEETING OF THE BOARD OF EDUCATION. THE MEETING IS CALLED TO ORDER AT 4:01 P.M. IN OPEN SESSION. ROLL CALL, PLEASE.

>> MS. ARMSTRONG. MS. CINTRON.

>> HERE. >> MR. CRITCHFIELD.

>> PRESENT. >> MISSED GARZA. MS. STEWART.

>> PRESENT. >> DO WE HAVE ANY CARDS TONIGHT

FOR PUBLIC COMMENT? >> NO, WE DO NOT.

>> ALL RIGHT. TONIGHT, I WOULD LIKE TO ASK OUR NEWEST BOARD MEMBER, MS. CINTRON, IF SHE WOULD LEAD US IN THE FLAG

SALUTE, PLEASE. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH

LIBERTY AND JUSTICE FOR ALL. >> THANK YOU SO MUCH. ALL

[3.1 MAYFAIR FIELDS UPDATE]

>> THANK YOU. GOOD EVENING, EVERYONE. HAPPY NEW YEAR. NICE TO SEE EVERYONE BACK. THIS EVENING WE HAVE THREE PRESENTATIONS FOR THE BOARD. PRESENTATIONS FOR INFORMATION, AND YOU HAVE INDIVIDUALS WHO HAVE COME TO SPEAK TO YOU ABOUT THREE VERY IMPORTANT TOPICS. THE FIRST TOPIC, FIRST PRESENTATION FOR YOU WILL BE FROM WES BERG AND WHITE. WE ARE GOING TO HAVE AN UPDATE REGARDING THE HIGH SCHOOL ATHLETIC FIELDS SO I WOULD LIKE TO ASK BOB BENDER AND STAFF TO PLEASE COME UP AND PROVIDE US AN UPDATE REGARDING THOSE

FIELDS. >> BOARD MEMBERS, THANK YOU FOR HAVING US. WE WELCOME THE OPPORTUNITY TO MAKE THIS PRESENTATION TO THE BOARD, BRING THE PROJECT UP TO DATE AND ANSWER ANY QUESTIONS THAT MAY COME UP WITH REGARD TO THE PROJECT AS IT STANDS NOW. THE FIRST SLIDE IS ROUGHLY THE RENOVATION FEATURES AS THE PROJECT IS INCLUSIVE NOW. THE STADIUM PORTION OF THE PROJECT IS THE PRIMARY IMPETUS BEHIND THE ENTIRE PROJECT ITSELF. THE STADIUM CONTAINS FIELD LIGHTING , WHICH CONSISTS OF FOUR LARGE LIGHT POLES WITH L.E.D.

LIGHTING ON THE TOP OF THEM , WHICH SHINE ON THE FIELD AND THE SOCCER FIELD AND ELIMINATE THE TRACK AND FIELD AREA , THE STADIUM ITSELF. THE MOST RECENT CHANGE WE HAVE MADE TO THE PROJECT SINCE IT WAS ORIGINALLY APPROVED BACK IN 2021 , WE ADDED THE 1500 SQUARE FOOT HOME BLEACHERS WITH THE PRESSBOX TO THE WEST SIDE OF THE FIELD AND THEN WE INCLUDED A 500 SQUARE FOOT, OR 500-SEAT CAPACITY BLEACHER ON THE EAST SIDE OF THE FIELD AND THAT IS THE VISITORS BLEACHERS. THE SYNTHETIC TURF HAS CHANGED SINCE WE ORIGINALLY DESIGNED THE PROJECT. WE ARE GOING WITH A DIFFERENT MANUFACTURER NOW, AND THE AREAS THAT ARE INCLUSIVE ARE THE SOCCER AND FOOTBALL FIELDS AND SURROUNDING THE SOCCER AND FOOTBALL FIELDS, THE RUNNING TRACK IS ALSO A SYNTHETIC FIELD. ALL THE GRASSED AREAS INSIDE THE FENCED PERIMETER IS GOING TO BE OF SYNTHETIC TURF. THERE WILL BE NO NATURAL GRASS WITHIN THE STADIUM AREA ITSELF. THE BUILDINGS THAT WE HAVE ARE THE CONCESSIONS RESTROOM BUILDING. WE HAVE TWO TICKET BOOTHS, AND ONE OF THE NEW ADDITIONS TO THE PROJECT SINCE IT WAS ORIGINALLY APPROVED AS THE 1900 SQUARE FOOT STORAGE FACILITY. THE FUEL STORAGE FACILITY IS PRIMARILY THERE FOR THE GROOMING EQUIPMENT THAT IS REQUIRED FOR THE SYNTHETIC TURF AND STORAGE SPACE THAT IS PROVIDED FOR THE FOOTBALL FIELDS , TRACK AND FIELD EVENTS AND ALL THE OTHER ATHLETIC EQUIPMENT THAT IS REQUIRED TO PROVIDE SERVICEABILITY TO THE STADIUM ITSELF. IT IS 1900 SQUARE FEET AND MUCH LARGER AND CAPACITY THAN MOST OF THE FIELD STORAGE AREAS WE PROVIDED IN SOME OF OUR OTHER PROJECTS. THE REST OF THE FIELDS CONSISTS OF TWO -- ONE BASEBALL AND ONE SOFTBALL FIELD. EACH HAS A BACKSTOP, AND EACH HAS A HOME DUGOUT AND VISITOR DUGOUT WITH ADDITIONAL

[00:05:09]

AS PART OF THE ORIGINAL DESIGN, WE HAVE A 300-CAR PARKING LOT THAT COVERS WHAT IS NOW AN OPEN FLOOD CONTROL CHANNEL. THE FLOOD CONTROL CHANNEL IS BEING PERMITTED AS WE SPEAK. AND, THE REST OF THE FIELDS CONTAIN -- THERE ARE TWO PRACTICE FIELDS.

ONE OF THE PRACTICE FIELD IS GOING TO BE SYNTHETIC TURF AND THE OTHER WILL BE NATURAL GRASS. THE PORTION OF THE PRACTICE FIELD WHERE THE SYNTHETIC TURF OCCURS ALSO INCLUDES A STORM WATER DETENTION BASIN, WHICH IS A STATE REQUIREMENT THAT WAS PART OF THE ORIGINAL PROJECT FROM THE GET GO IN THE BEGINNING. THIS IS THE PLAN THAT WE HAVE.

IF THERE ARE ANY QUESTIONS OR ANYTHING THAT YOU WOULD LIKE ME TO ELABORATE ON FURTHER, WE CAN DISCUSS IT .

>> DO YOU WANT TO CONTINUE MAYBE WITH THE PRESENTATION THEN LEAVE TIME AT THE END FOR QUESTIONS? THAT MIGHT BE

BETTER. >> OKAY. REGARDING THE HIGHLIGHTS, THIS PROJECT STARTED BACK IN DECEMBER OF 2014 WHEN WE FIRST MET WITH THE DISTRICT . THE PRINCIPLES INVOLVED AT THAT TIME -- WE SUBMITTED OUR PROPOSAL. WE WERE AUTHORIZED TO PROCEED WITH THE PROPOSAL IN DECEMBER OF 2015.

THE MAJOR REQUIREMENTS OF THE PROJECT WERE TO GO THROUGH THE CITY AND INVOLVE THE COUNTY AND THE STATE AUTHORITIES HAVING JURISDICTION. ALL OF THESE BUREAUCRACIES HAVE SUBSEQUENT TIMELINES WHICH INITIALLY DELAYED THE PROJECT. IN THE FIRST CASE. THEY HAVE HAD THE SUBSEQUENT IMPACT ON US AND PROCESSING THE PROJECT THROUGH THEM AGAIN A SECOND TIME AND THAT WILL SHOW UP LATER IN THESE HIGHLIGHTS. THE ORIGINAL PROJECT WAS SCHEDULED TO BE A PHASE ONE OF A TWO-PHASE PROJECT WHICH INCLUDED THE S.T.E.A.M. BUILDING. THE SPORTS FIELD WAS SUPPOSED TO BE DEVELOPED FIRST THEN THE S.T.E.A.M. BUILDING WOULD TIE INTO A PHASE TWO CONSTRUCTION.

BASED ON DELAYS CAUSED BY L.A. COUNTY FLOOD CONTROL DISTRICT WHERE THEY WERE HUMMING AND HAULING ABOUT BRINGING IN THE ARMY CORPS OF ENGINEERS, THE S.T.E.A.M. PROJECT WAS AUTHORIZED TO GO FORWARD FIRST. THE FINAL PROJECT INITIALLY APPROVED ON MARCH 4, 2021 WAS LATER PUT ON HOLD AS A RESULT OF THE CONSTRUCTION OF THE S.T.E.A.M. PROJECT AT THAT TIME AND ALL THE OTHER PROJECTS BEING PROPOSED FOR DEVELOPMENT AT THAT TIME. ALL PROJECTS WERE PUT ON HOLD AT THE SAME TIME AFTER THAT MARCH 4, 2021 DATE. IN OCTOBER , WE UNDERSTAND THAT THE SCHOOL BOARD HAD AUTHORIZED STAFF TO MOVE FORWARD WITH THE PROJECT AS IT WAS ORIGINALLY DESIGNED BASED ON THE PRESENTATIONS THAT WE HAD MADE EARLIER ON. BACK IN THE APRIL BOARD MEETING, THERE WAS A PRESENTATION MADE TO THE BOARD FOR WE PREPARED THREE DIFFERENT OPTIONS FOR THE SPORTS FIELD PROJECT. EACH ONE CONTAINING A DIFFERENT DOLLAR AMOUNT, AND IT WAS PRESENTED TO THE BOARD AT THAT TIME. IN OCTOBER, 2023, THE DECISION -- APPARENTLY THE DECISION WAS MADE BY THE BOARD AT THAT TIME TO MOVE FORWARD WITH THE PROJECT AS IT WAS ORIGINALLY DESIGNED. THERE WAS A CAVEAT TO THAT , THAT IT BE REVIEWED WITH DISTRICT STAFF AND SITE STAKEHOLDERS TO MAKE SURE ALL THE REQUIREMENTS WERE INCLUSIVE. LATER ON, WE WERE PARTICIPATING IN THE MEETING ON NOVEMBER 1 FOR WE MET WITH DISTRICT PERSONNEL AND SITE STAKEHOLDERS AND THEY OUTLINED WHAT THE SPECIFIC REQUIREMENTS WERE ABOVE AND BEYOND WHAT WAS

[00:10:02]

AT THIS TIME WE WERE ALSO REQUIRED TO GO BACK TO CGS , CALIFORNIA GEOLOGICAL SURVEY, FOR APPROVAL OF THE SITE IMPROVEMENTS THAT WERE REQUIRED. WE GOT THE SECOND ROUND OF COMMENTS BACK ON DECEMBER 4 , WHICH IS WHAT WE ARE RESPONDING TO CURRENTLY, AND WE ARE SCHEDULED TO HAVE AN IN PERSON BACKCHECK ON JANUARY 16. ANTICIPATING DSA APPROVAL AFTER THIS JANUARY 16 MEETING, WE SHOULD BE ABLE TO MOVE THE PROJECT AND GO OUT TO BID LATE JANUARY, EARLY FEBRUARY FOR A CONSTRUCTION START DATES THAT WE NEED TO MAKE SURE GET STARTED IN MARCH. THERE IS A MORATORIUM FOR CONSTRUCTION AND FLOOD CONTROL CHANNEL . THE COUNTY WILL NOT ALLOW ANY CONSTRUCTION TO OCCUR IN THE FLOOD CONTROL CHANNEL DURING THE RAINY SEASON, SO THE ONLY OPPORTUNITY WE HAVE TO DO ANY WORK IN THE FLOOD CONTROL CHANNEL ITSELF IS BETWEEN APRIL AND OCTOBER, SO WE NEED TO HAVE ALL OUR CONTRACTS IN PLACE PRIOR TO THE APRIL START DATE, SO WE CAN MOVE FORWARD IMMEDIATELY WITH FLOOD CONTROL CHANNEL IMPROVEMENTS. THAT IS GOING TO BE THE LONGEST DURATION OF ALL CONSTRUCTION ACTIVITIES ON SITE, AND WE DO NOT SEE IT TAKEN ALL THE WAY TO OCTOBER, BUT WE CANNOT BEGIN THE CONSTRUCTION OF THE PARKING LOT UNTIL AFTER WE COMPLETE THE FLOOD CONTROL CHANNEL, SO IF WE COMPLETE THE FLOOD CONTROL CHANNEL WORK IN OCTOBER, WE ARE LOOKING AT OCTOBER, NOVEMBER, DECEMBER BEFORE WE CAN COMPLETE THE PROJECT, SO AS A RESULT OF THAT, WE ARE GOING TO MISS THE 2025 FOOTBALL SEASON. WE WERE ASKED TO UPDATE THE PROJECT CONSTRUCTION COSTS . WHEN WE PREPARED THE ORIGINAL PROPOSAL FOR THE DESIGN , THE CONSTRUCTION COST BUDGET ESTABLISHED BACK IN 2014 WAS 6,000,045. WE WENT THROUGH AND

[00:15:02]

THERE WAS A REQUIREMENT OF DSA THAT WE GET CGS APPROVAL BEFORE WE COULD SUBMIT OUR BACKCHECK, BEFORE WE CAN APPLY FOR OR IN PERSON BACKCHECK APPOINTMENT. WE GOT THAT APPROVAL ON NOVEMBER 26. THE CAVEAT TO THAT APPROVAL WAS THAT IT WAS A PROVISIONAL APPROVAL AND WE WERE REQUIRED TO PROVIDE WHAT IS NOW CALLED DEEP SOIL MIXING TO STABILIZE THE SOILS FOR THE FOUNDATION SYSTEMS FOR ALL OF THE BUILDINGS. THE ORIGINAL APPLICATION THAT WE MADE TO CGS WAS WHERE WE PROVIDED ADDITIONAL SOIL BORINGS AND ADDITIONAL GEOTECHNICAL REPORT FOR THE AREA OF THE NEW BLEACHERS , THE 1500 FOOT BLEACHERS . THERE WERE ADDITIONAL BORING REQUIREMENTS THAT WERE DONE THERE.

AT THAT TIME , AS A RESULT OF THE BORING REQUIREMENTS, GEOTECHNICAL ENGINEER HAD A RECOMMENDATION OF EITHER GOING WITH DEEP SOIL MIXING FOR THE FOUNDATION SYSTEMS OF THE HOME BLEACHERS ONLY OR USING AN INTERACTION FOR THE ENTIRE AREA WHICH IS THE PROCESS THAT WAS USED ON THE S.T.E.A.M. BUILDING SO WE HAD THE OPTION OF GOING EITHER WAY. NOW THEY HAVE DIRECTED US TO GO WITH DEEP SOIL MIXING SOIL STABILIZATION.

THE DISTRICT HAS SINCE HIRED A CONTRACTOR, A SPECIALTY CONTRACTOR TO GO AHEAD AND PREPARE THE DESIGNS TO SPECIFICATIONS AS NECESSARY TO INCLUDE THIS IN THE BID PACKAGE WHEN WE SENT THAT OUT, BUT WE HAVE NOT GOTTEN AN UPDATE OF WHAT THE APPROXIMATE COSTS ARE GOING TO BE, SO TAKING THAT $20 MILLION PROJECT, I COULD SEE THIS PROJECT NOW GOING TO 22 MILLION. WE USE THE DEEP SOIL MIXING ON A PROJECT IN DOWNEY UNIFIED SCHOOL DISTRICT FOR A MIDDLE SCHOOL PROJECT. THERE WERE THREE LARGE BUILDINGS INCLUDED IN THAT PROJECT, ONE OF WHICH BEING A LARGE SCIENCE BUILDING SIMILAR TO THE S.T.E.A.M. PROJECT, THE OTHER BEING A GYMNASIUM THEN THERE WAS A SECOND IT -- SIGNIFICANT ADDITION TO THE ADMIN BUILDING.

THE COST FOR THE DEEP SOIL MIXING THAT WAS INCURRED OVER AT THAT HIGH SCHOOL SITE WAS IN THE NEIGHBORHOOD OF $4 MILLION.

I'M SIS -- SEEING THIS AS BEING ABOUT HALF OF THAT SO THAT'S WHY I'M SAYING AT THIS TIME WE ARE LOOKING AT ROUGHLY $20-$22 MILLION POSSIBLY FOR THE COST. ANY QUESTIONS?

[00:20:02]

>> BEFORE I OPEN UP TO MY COLLEAGUES, MRS. AZEVEDO, THERE ARE A LOT OF THINGS GOING ON WITH ATHLETICS RIGHT NOW. I WOULD LIKE TO FORM A SUBCOMMITTEE ON ATHLETICS AND I WOULD LIKE MYSELF AND BOARD MEMBER CRIHFIELD TO SIT ON THAT COMMITTEE SO CAN WE TALK ABOUT THAT LATER?

>> YES, WE CAN. >> ALL RIGHT. ANY QUESTIONS FROM MY BOARD MEMBERS? BOARD MEMBER CRIHFIELD.

>> OKAY, I HAVE A FEW. IF THIS PROJECT WOULD'VE GONE FORWARD WHEN IT WAS ORIGINALLY APPROVED , THE COST WOULD'VE BEEN

CLOSER TO 6 MILLION, RIGHT? >> NO. THE ORIGINAL APPROVAL , WHAT WE HAD PROVIDED TO THE DISTRICT BACK IN 2019, THE ESTIMATE AT THAT TIME WAS 9 MILLION $250 MILLION -- $9,250,000. THE APRIL 2023 PRESENTATION MADE TO THE BOARD WHERE WE HAD THE THREE OPTIONS, OPTION ONE TO PROCEED WITH THE PROJECT IS DESIGNED AND APPROVED AT THAT TIME WAS $15

MILLION. >> WHEN YOU SAY AS DESIGNED, DID THAT IMPROVE THE PARKING STRUCTURE? SO WHEN THE BOARD I THINK IT WAS AUGUST 23 WHERE WE HAD THE THREE OPTIONS AND RESET OPTION ONE PLUS , ON THE PLUS WAS WE WANTED TO GO BACK TO THE SITE TO ENGAGE WITH THE COACHES AND SITE ADMINISTRATION, SO THAT WAS -- WHAT WAS THE CHOICE AT THAT POINT FOR OPTION ONE?

>> 15 MILLION. >> SO THE ADDITIONS FROM THAT IS HOW WE GOT TO THAT 20 MILLION?

>> HOW WE GOT TO THE 17 MILLION THAT WE GOT THE CURRENT COST ESTIMATE FROM. SO THERE IS 15 MILLION BASED ON WHAT WE SUBMITTED TO DSA BACK IN MARCH 28 . WE SENT THE DRAWINGS TO THE COST ESTIMATOR. WE GOT THE COST ESTIMATE ON AUGUST 28 AFTER THE BOARD MEETING AND THAT COSTAIN CAME IN WITH A

HARD COST OF $17,829,000. >> OKAY, FROM THAT POINT WHEN WE HAD THE NEW SCOPE OF WORK, IT DID NOT COME BACK TO THE

BOARD FOR APPROVAL, CORRECT? >> WE HAVE NOT TALKED ABOUT THE PROPOSAL. WE GOT THAT ESTIMATE AFTER THE MEETING OF AUGUST 9.

WE GOT THE PROPOSAL ON AUGUST 28. WE GOT THAT PROPOSAL AND I HAVE DISCUSSED IT WITH STUFF BUT IT HAS NOT BEEN BROUGHT UP TO THE BOARD, THAT I AM AWARE OF.

>> OKAY. I READ THE TRANSCRIPTS OF THAT MEETING AND IT WAS SUPPOSED TO COME BACK TO THE BOARD AFTER THAT MEETING FOR MORE DISCUSSION. I WISH IT WOULD HAVE. YOU MENTIONED SWITCHING MANUFACTURERS FOR THE SYNTHETIC FIELD, GOING WITH A DIFFERENT MANUFACTURER. WHO IS SELECTING WHICH SYNTHETIC FIELD, AND OUR STAFF INVOLVED IN THE ACTUAL SELECTION?

>> ABSOLUTELY. BOTH PATRICK AND I AND THE GROUNDSKEEPER , WHAT WAS HIS NAME, PATRICK? VINCENT. WE FLEW BACK TO ARKANSAS AND VIEWED AN INSTALLATION OF THAT FIELD AT THE LOCATION AND THE PRICE THAT WE GOT FROM THAT NEW SUPPLIER WAS EQUIVALENT TO WHAT HAVE BEEN PROVIDED BY FIELD TURF, BUT FIELD TURF IS GOING TO BE INCREASING THEIR COST BECAUSE OF COST ESCALATION.

ORIGINAL SUBMITTAL, SO YES, PATRICK WAS INVOLVED. AND THE REST OF THE STAFF WAS MADE AWARE OF THE CHANGE THAT WAS BEING MADE TO GO WITH AN ALTERNATE TO THE SYNTHETIC

TURF. >> OKAY, GOOD. AND, THE SCOREBOARD. I KNOW THE INITIAL DESIGN WAS TO MIRROR THE INAUDIBLE ] SCOREBOARD WHICH IS -- I DON'T KNOW HOW LONG THAT SCOREBOARD HAS BEEN THERE, BUT PATRICK IS THINKING RIGHT NOW.

HE'S THINKING OF A YEAR. SOUNDS ABOUT RIGHT. BUT, AND, THAT IS WHAT WE DESIGNED THE BRAND-NEW STADIUM TO HAVE?

>> THAT IS A PROGRAM THAT WAS USED FOR THE 2014 PROPOSAL THAT WE SUBMITTED TO THE DISTRICT. THAT WAS THE INITIAL PROPOSAL.

>> IS THAT THE CURRENT PLAN? >> NOW WE ARE GOING WITH VISITORS BLEACHERS AND HOME BLEACHERS.

[00:25:11]

>> JUST THE SCOREBOARD. >> THAT HAS NOT CHANGED. THAT IS STILL THE SCOREBOARD THAT IS IN THE PROJECT CURRENTLY. I HAVE TALKED WITH STAFF ABOUT IT. PATRICK AND I HAVE HAD SEVERAL DISCUSSIONS ABOUT IT AND I JUST GOT A CALL THIS MORNING FROM THE SCOREBOARD SUPPLIER, WHICH IS PROVIDING AC MAST AGREEMENT TO DEBORAH FOR PURCHASING THE SCOREBOARDS. I TALKED ABOUT IT WITH HIM. WE CAN ADD A VIDEO DISPLAY BOARD TO THE FOOTBALL FIELD SCOREBOARDS. THE VIDEO DISPLAY BOARD ALONE IS ABOUT $475,000 ADDED COST. I ASKED HIM WHAT THE TOTAL COST WOULD BE FOR THE FOOTBALL SCOREBOARD AND HE WAS SAYING IN THE NEIGHBORHOOD OF $250,000 LESS WHAT WE ALREADY HAVE IN THE EMERGENCY MAST AGREEMENT. I WAS NOT COPIED WITH THE ORIGINAL C MASS AGREEMENT SO I DON'T KNOW WHAT THE COST WAS IN THE ORIGINAL AGREEMENT BUT THE DELTA WOULD

BE THAT TO $250 MILLION. >> MY ONLY CONCERN THERE IS TO KIND OF BACKDATE OUR TECHNOLOGY , IS IT PROBABLY THE BEST WAY WE SHOULD GO? I UNDERSTAND WHY THAT DECISION WAS MADE WHEN THE PLANTS FIRST CAME OUT, BUT IF WE ARE HAVING A BRAND-NEW STADIUM, I FEEL LIKE THAT TECHNOLOGY NEEDS TO BE CURRENT, AND STICKING TO -- YOU KNOW, TALK ABOUT OUR TECHNOLOGY PLAN AND KEEPING IT CURRENT, I THINK IT WOULD BE VERY BENEFICIAL TO HAVE THAT AS CURRENT AS WE CAN. I DO HAVE ANOTHER QUESTION. DO

YOU WANT ME TO KICK IT OVER? >> DO YOU HAVE ANY QUESTIONS?

>> LET BRAD FINISH THEN I WILL CHIME IN.

>> ALL RIGHT. NEXT QUESTION. I'M HAPPY TO SEE, AND THANK YOU FOR BEING HERE, CITY OF LAKEWOOD STAFF. I REALLY APPRECIATE IT. AGAIN, I LOOKED THROUGH THE TRANSCRIPTS. AT ONE POINT, WE HAD SAID THAT THERE WAS NO NEED FOR A TRAFFIC STUDY AND AT A SUBSEQUENT MEETING WE SAID THAT WE WERE GOING TO ENGAGE WITH THE CITY FOR A TRAFFIC STUDY. I AM FAMILIAR WITH THE TRAFFIC ISSUES AROUND THAT AREA, AND WITH THAT PARKING LOT. IT GIVES ME LIKE MY SPIDEY SENSE IS KIND OF GO OFF BECAUSE IT IS A PRETTY TIGHT AREA AND EVEN GETTING OUT ON ATHERTON IS PROBLEMATIC. I KNOW WE CAN BUILD THE PARKING LOT THERE, BUT IN ORDER TO HAVE THOSE OUTLETS THERE, HAVE WE ENGAGED IN A TRAFFIC STUDY, AND WHAT IS OUR PARTNERSHIP OR COLLABORATION WITH THE CITY AT THIS POINT?

>> GOING BACK IN THE FILES I FOUND THAT THE CIVIL ENGINEER HAD OPENED A DISCUSSION WITH THE CITY OF LAKEWOOD. THE CITY OF LAKEWOOD CONTRACTS TRAFFIC STUDIES , AND THAT TYPE OF STUDY WORK TO THE COUNTY PUBLIC WORKS DEPARTMENT , BUT THAT DIALOGUE WAS OPENED UNDER THE ORIGINAL DESIGN PRIOR TO THE 2019 APPROVAL. SO, THERE WAS A DIALOGUE THAT WAS ESTABLISHED.

THEY DO NOT MOVE FORWARD WITH THE DEVELOPMENT , THE OFF-SITE A PROVEMENT -- IMPROVEMENT PLANS TO SUBMIT TO THE CITY UNTIL THE CONTRACT IS IN PLACE. THE PROJECT WAS NEVER PUT OUT TO BID. THEREFORE, THEY NEVER HAD A CONTRACTOR TO INCLUDE IN THE APPLICATION, SO AN APPLICATION WAS NEVER MADE TO THE CITY OF LAKEWOOD FOR AN OFF-SITE IMPROVEMENT PLAN. AT THAT TIME, IF A STUDY WAS NECESSARY, IT WOULD'VE COME

UP. >> SO, THERE HAS BEEN NO

>> NOT TO DATE, NO. I HAVE DISCUSSED THIS WITH A CIVIL ENGINEER. THEY ARE CURRENTLY MOVING FORWARD WITH TALKING DIRECTLY TO THE COUNTY, WHOM THEY ARE GOING TO HAVE TO DEAL WITH EVENTUALLY ANYWAY, WITH REGARD TO OPTIONS TO ADD ONE OR TWO MORE DRIVEWAYS, POSSIBLY ONE ONTO ELLINGTON AS AN EXIT-ONLY . ANOTHER DOWN OFF KING HILL AS AN EXIT-ONLY FROM THAT 300 PARKING LOT AREA. I HAVE NOT GOTTEN A REPORT BACK FROM THE CIVIL ENGINEER INVOLVED IN THAT YET. I TALKED WITH HIM THIS MORNING. HE HAS NOT HEARD ANYTHING BACK YET FROM THE COUNTY , PEOPLE HE IS OPEN TO DISCUSSION WITH.

>> OKAY, AND YOU ARE THE EXPERT HERE. I JUST THINK IT WOULD BE PROBABLY GOOD TO WORK WITH THE CITY AT THIS POINT TO SEE IF THOSE ARE WHERE THOSE OUTLETS SHOULD BE , ESPECIALLY GOING DOWN KANE HILL RIGHT THERE BECAUSE IT IS A RESIDENTIAL AREA . IT JUST SEEMS LIKE THAT -- AND, I DON'T KNOW IF IT WOULD BE YOU HAVING THOSE CONVERSATIONS OR STAFF OR WHO,

[00:30:02]

A TRAFFIC STUDY, CORRECT? >> WE ARE CHECKING INTO THAT CURRENTLY SO I WAS GOING TO TRY TO GO BACK TO THE SITE PLAN.

THE PARKING AREA THAT IS DIRECTLY OFF OF ELLINGTON WAS ALWAYS PART OF THE PROJECT. THE ONLY PARKING LOT THAT WAS SUBJECT TO EITHER DISAPPROVAL UNDER OPTION TWO OR REMOVAL ENTIRELY UNDER OPTION THREE WAS THE IMPROVEMENTS OVER THE FLOOD CONTROL CHANNEL, SO THAT LINEAR DRIVEWAY ALONG KANE HILL IS THE FLOOD CONTROL CHANNEL AND THAT IS THE ONLY ONE WE ARE REALLY CONCERNED ABOUT. THE REST OF THE PARKING UP IN THE CORNER , WHAT WAS ORIGINALLY PART OF THE PROJECT FROM THE VERY BEGINNING

IS STILL IN THE PROJECT. >> DID YOU SAY EVEN IN THAT INITIAL PLAN WITH JUST THAT PARKING LOT THERE WAS NO TRAFFIC STUDY EVEN WITH THAT ORIGINAL PLAN?

>> NO, BECAUSE NO APPLICATION WAS SUBMITTED.

>> SO WE DON'T EVEN KNOW IF THAT WOULD'VE REALLY HAPPENED?

>> THE CIVIL ENGINEER WE WERE WORKING WITH AT THE TIME HAD APPROACHED THE CITY . EARLY ON IN THE CONCEPTUAL DESIGNS, WE DID HAVE THE PARKING LOT ALONG THE FLOOD CONTROL CHANNEL CONTINUED ALL THE WAY TO THE WEST, AND WAS GOING TO ACCESS THAT DRIVE. I DON'T REMEMBER THE NAME OF THE STREET THERE, BUT THAT RESIDENTIAL DRIVEWAY THERE. THAT WAS REVIEWED WITH THE CITY, AND THAT WAS TURNED DOWN. SO, THE CITY WAS AWARE OF THE PROJECT MOVING FORWARD. THEY WOULD NOT APPROVE THE PROJECT WITH AN EXIT INTO THAT RESIDENTIAL STREET.

>> THE REASON WHY I THINK IT IS WORTH DISCUSSING IS BECAUSE I MEAN, THAT WAS SO LONG AGO. THAT'S OVER 10 YEARS AGO. YOU KNOW, MAYBE WITH DIFFERENT STAFF, A DIFFERENT NUMBER OF STUDENTS THAT WOULD BE USING THAT, THAT STUDY WOULD PROBABLY CHANGE IF WE WERE TO DO ONE, AND DEVELOPING THIS PLAN MAY BE OUT ON THAT KANE HILL, MAYBE IT WOULD'VE BEEN BETTER TO GO DOWN TO THE BOTTOM , OR TO HAVE THAT EXIT OFF OF KANE HILL, BUT I THINK FOR THE EXCERPTS -- EXPERTS WORKING WITH TRAFFIC AND SAFETY WOULD BE HELPFUL. THE LAST THING IS THAT I WANT TO SEE THAT COLLABORATION HAPPENING AND MAYBE THAT WILL HELP GUIDE US BECAUSE I DON'T WANT US TO GO DOWN AROUND WHERE WE ARE PLANNING ON HAVING THESE OUTLETS AND THEN WE CAN DO IT.

>> OKAY WELL, AS I MENTIONED, I AM CURRENTLY WORKING WITH A CIVIL ENGINEER. THEY ARE TAKING THE PLAN AS PRESENTED. THEY ARE SHOWING WHERE THERE ARE TWO POSSIBLE OPTIONS, THE ONE DOWN NEAR THE CORNER OF THE INTERSECTION BETWEEN ELLINGTON AND KANE HILL AND THEN THE OTHER OUTLET FOR THE TURNAROUND ACCESS ONTO KANE HILL FROM THE PARKING LOT, THOSE TWO AREAS ARE DASHED IN ON THAT SITE PLAN AS YOU CAN SEE THEM. THAT IS WHAT IS BEING PRESENTED TO L.A. COUNTY PUBLIC WORKS FOR THE CITY OF LAKEWOOD FOR THEIR REVIEW , AND I HAVE NOT GOTTEN A REPORT BACK ON THAT. THIS IS SOMETHING THAT IS JUST TRANSPIRED RECENTLY, SO WE ARE STILL IN THE PROCESS OF FOLLOWING UP ON THAT ACTIVITY. WE ARE MOVING FORWARD WITH THE PROJECT AS IT IS DESIGNED NOW. IF WE HAD THOSE DRIVEWAYS IN, IT WILL HAVE TO BE SOMETHING DONE AS PART OF THE OFF-SITE IMPROVEMENT PLANS , WHICH DO NOT GET PREPARED AND SUBMITTED TO THE COUNTY OR CITY OF LAKEWOOD UNTIL WE HAVE A CONTRACTOR ON BOARD THAT WE CAN OCCLUDE -- INCLUDE IN THE APPLICATION AND THE CONTRACTOR IS THE ONE WHO ESSENTIALLY PAYS

THE FEE. >> SO, WHAT I HEAR YOU SAYING IS THAT WON'T HAPPEN MY BACK AND WE CAN PUT IT OUT LATER.

>> IT WILL NOT BE PART OF THE DSA APPROVAL FOR THOSE

ADDITIONAL DRIVEWAYS. >> OKAY, GREAT.

>> IN REGARD TO THE TECHNOLOGY HE IS TALKING ABOUT WITH THE SCOREBOARD, IS IT POSSIBLE TO GET A PRICE DIFFERENCE AND JUST HAVE THAT SUBMITTED TO US ON THE FRIDAY MEMO OF WHAT THAT PRICE DIFFERENCE WOULD BE IF WE WANTED TO USE THAT TECHNOLOGY?

>> YES, ONCE WE'RE PROVIDED THE INFORMATION FROM THE

ARCHITECT. >> AS I MENTIONED, JUST THE DIGITAL BOARD ITSELF, ALL BY ITSELF IS A $75,000 INCREASE.

THE PLUSES ARE THAT WE HAVE TO ADD STRUCTURE . WE HAVE TO HAVE

[00:35:08]

>> THANK YOU. MY NEXT QUESTION QUICKLY, BECAUSE WE ARE STARTING THIS SO LATE AND WE DO KNOW THAT THE BOND HAS PASSED, IS THERE ANYWAY WE CAN APPLY FOR MATCHING BONDS FOR ANY OF

THESE PROJECTS? >> WE ARE DEFINITELY GOING TO LOOK INTO ANY MATCHES. HOWEVER, MOST MATCHES COME FROM BOND FUNDS AND BOND PROJECTS AND SO WE ARE GOING TO TRY TO SEE WHAT WE CAN DO OUT THERE, BUT WE HAVE TO GO UNDER THE ASSUMPTION THAT WE WILL NOT GET A MATCH. TO PROCEED WITH THE PROJECT.

>> OKAY. DO WE HAVE ANY OTHER QUESTIONS? BOARD MEMBER

CINTRON. >> THANK YOU. ONE THING I DID NOT SEE IS A TIMELINE OF THE PROJECT ONCE THE BID -- SO, I HEARD WE ARE HOPING TO GET THE BIDS AND EVERYTHING APPROVED BY HOPEFULLY APRIL JUST BECAUSE OF THE BILL.

>> BECAUSE THERE IS A MORATORIUM IN THE FLOOD CONTROL

CHANNEL. >> RIGHT, SO ONCE THE TIMELINE, LIKE ONCE YOU GET STARTED, WHAT IS THE TIMELINE LOOKING LIKE?

>> IT IS BEEN PROJECTED TO TAKE NINE MONTHS FOR WORK ON THE FLOOD CONTROL CHANNEL JUST IN THAT AREA ALONE.

>> SO, THE PROJECT ITSELF -- >> WHILE WORK IN THE FLOOD CONTROL CHANNEL IS PROCEEDING, WE WILL BE MOVING FORWARD WITH ALL THE OTHER WORKS. THE STADIUMS WILL BE FABRICATED.

THE BLEACHERS WILL BE INSTALLED AS DEVELOPED. WE WILL MOVE FORWARD WITH ALL THE UNDERGROUND WORK FOR THE BUILDINGS, SO WE HAD FIGURED THE ENTIRE PROJECT TOTAL , HAD WE NOT HAVE SO MANY DELAYS WE HAVE ENCOUNTERED WITH THE BUREAUCRACIES INVOLVED, WE WERE ORIGINALLY LOOKING AT A 12-MONTH PROJECT. NINE MONTHS FOR THE FLOOD CONTROL WORK AND AN ADDITIONAL THREE MONTHS BECAUSE YOU COULD NOT DO THE PARKING LOT UNTIL THE FLOOD CONTROL WORK IS COMPLETED.

>> OKAY, IS THAT THE TIMELINE WE ARE STILL LOOKING AT? 12 MONTHS FROM WHATEVER START TIME IT IS?

>> YES . THAT IS WHY IF WE GET THE BID, WE GO OUT TO BID LATE JANUARY THROUGH THE MONTH OF FEBRUARY, WE CAN AWARD A CONTRACT , OR THE BOARD CAN AWARD A CONTRACT IN MARCH FOR A CONSTRUCTION START DATE PRIOR TO THAT APRIL DEADLINE OR THE APRIL AUTHORIZATION IS RECEIVED, SO WE CAN GET EVERYTHING IN PLACE AND READY TO GO FOR IMMEDIATELY STARTING IN THE FLOOD CONTROL CHANNEL. IN THE INTERIM, ALL THE OTHER WORK CAN BE STARTING, AS WELL.

>> SO, WHAT I HEAR IS THE ASSUMPTION WOULD BE IF EVERYTHING GOES RIGHT, THAT OUR 2026 GRATZ WOULD GRADUATE AT

THEIR -- NO. >> 2026. IT WOULD BE A 12-MONTH

TURNAROUND. >> RIGHT, SO OUR CLASS OF 2026 WOULD HAVE THE FIRST GRADUATION ON IT.

>> IF WE MOVE FORWARD IN MARCH, THEORETICALLY WE WILL COMPLETE THE PROJECT THE FOLLOWING MARCH 2026.

>> OKAY, COOL. I DON'T KNOW WHO TO ADDRESS THIS -- IT IS A SIDE QUESTION , TWO SIDE QUESTIONS.

>> YOU CAN DIRECT IT TO STAFF.

>> OKAY, GREAT. SO, ONE OF THE THINGS I WAS THINKING ABOUT IS THE PRESENTATION IS GOING ON IS WHERE ARE ALL OF OUR SPORTS STUDENTS GOING TO PRACTICE WHILE THIS WORK IS BEING DONE ? LIKE, WHERE THEY PRACTICE THEIR GAMES? OBVIOUSLY, WE WON'T BE HOSTING ANY OF THAT FIELD AT ALL. SO, WE HAVE FOOTBALL, SOCCER, TRACK AND FIELD . OUR TENNIS COURTS ARE NOT GOING TO BE TOUCHED, BUT WOULD STILL BE SAFE FOR THEM TO PRACTICE THERE? SO, WHERE ARE OUR STUDENTS GOING TO GO? AND THEN, THIS DOES NOT PERTAIN TO THE FIELD ITSELF, BUT ALSO , ARE

[00:40:04]

>> LET ME WORK WITH STAFF AND GET BACK TO YOU ON BOTH THOSE

QUESTIONS. >> THANK YOU. THAT IS ALL FOR

ME. >> JUST AS THE PRELIMINARY DISCUSSION WE HAVE HAD ACKNOWLEDGING -- THE SUBJECT WAS BROUGHT UP BY STAFF. WE HAVE TALKED ABOUT CREATING A LANE ALONG THE RESIDENTIAL PROPERTIES TO THE EAST OR TO THE SOUTH, RATHER, ON THIS PROJECT, AND CREATING A CROSSWALK OVER TO LINDSTROM ARE THERE.

>> YES. THAT WAS DISCUSSED PRIOR, AS WELL.

>> SO, THAT IS WHERE THE FOOTBALL TEAMS WOULD BE PRACTICING. I CAN'T SPEAK TO THE REST OF THE PRACTICE.

>> YES. I THINK I HEARD THAT IN READ THAT SOMEWHERE, WE WERE ONLY TALKING ABOUT FOOTBALL, BUT THERE ARE SO MANY OTHER TEAMS THAT NEED TO BE ADDRESSED AND CATERED TO, AS WELL, SO THAT IS WHERE THAT QUESTION CAME FROM.

>> AS WELL AS OUR PE CLASSES, AND I THINK WE KNOW THAT. ARE WE STILL PLANNING ON DOING THE KIND OF UNDER CONSTRUCTION BANNER ALONG THE SIDE SO PEOPLE KNOW THIS IS UP AND COMING?

>> WE ARE PLANNING TO DO THAT SOMETIME THIS YEAR, YES.

>> VICE PRESIDENT GARZA, DID YOU HAVE ANY QUESTIONS?

>> NOT AT THIS TIME, THANK YOU. >> ARE THERE ANY OTHER

QUESTIONS? KIRK CRITCHFIELD. >> THOSE LIGHTS BEING SO CLOSE TO THE RESIDENTIAL, COULD YOU SPEAK ON THAT FOR A SECOND? IS THERE AN APPROVAL PROCESS WE NEED WITH THE CITY? WHAT KIND

OF STUDY HAVE WE DONE SO FAR? >> WE HAVE NOT DONE ANY STUDY ON THE LIGHTING . AT THE PREVIOUS BOARD MEETING I OUTLINED THAT THERE IS A DEFINITE CUTOFF FOR THE FIELD LIGHTING AND THE FOOTCANDLES ALONG THE PROPERTY LINES AT BOTH STREETS . IT'S LESS THAN ONE. OR, MINIMUM LIGHTING FOR A PARKING LOT IS ONE FOOT SO IT IS LESS THAN MINIMUM PARKING LIGHTING THAT YOU'RE GOING TO GET ON THE STREET SIDE OF THE CAMPUS, THE STREET SIDE OF THE SCHOOL. THE PARKING LOT -- THE PARKING LOTS WILL HAVE LIGHTING ON THEM, BUT THAT IS ALL CUT OFF, AND THE PARKING LOT LIGHTING SHINES INTO THE PARKING LOT. IT WILL NOT SPILL OUT ONTO THE STREET AT ALL. SO THERE WAS A FOOTCANDLES STUDY THAT WAS MADE BY MUST GO LIGHTING, THE SUPPLIER OF THE PORCH LIGHTING PULLS AND PACKAGES WHERE THEY DID A PHOTOMETRIC STUDY OF THE ENTIRE AREA AROUND THE STADIUM AND AROUND THE ENTIRE CAMPUS. SO.

>> THANK YOU. 10 YEARS IS A LONG TIME TO BE TALKING ABOUT THE SAME PROJECT, I'M SURE, SO I APPRECIATE YOU ANSWERING ALL THESE QUESTIONS. I THINK IT WAS A DISSERVICE FOR PREVIOUS SPORTS TO NOT MOVE FORWARD WITH THIS ONE IT WAS SUPPOSED TO HAPPEN, BECAUSE IT IS COSTING US SIGNIFICANTLY MORE TO DO IT NOW BECAUSE OF THE COST AND EVERYTHING. I AM GLAD WE ARE MOVING FORWARD WITH IT, BUT I THINK IT IS REALLY IMPORTANT THAT THE INFORMATION, WHETHER IT BE ABOUT THE LIGHTING OR THE TRAFFIC -- WE NEED TO BE ABLE TO COMMUNICATE THAT WITH THE PEOPLE WHO LIVE IN THAT AREA BECAUSE EVEN THOUGH I THINK THE COMMUNITY HAS BEEN WAITING FOR THIS FOR A LONG TIME AND THEY ARE VERY EXCITED AND A LOT OF THEM FRANKLY ARE DOUBTING IT'S GOING TO HAPPEN UNTIL THEY SEE A SHOVEL IN THE GROUND, WHICH I AM EXCITED ABOUT, I THINK IT IS REALLY IMPORTANT THAT WE COMMUNICATE THAT THERE ARE GOING TO BE LIGHTS, BECAUSE PEOPLE MIGHT BE CONCERNED, PEOPLE WHO LIVE 30 FEET FROM THEM YOU KNOW, SOUND FROM THE STADIUM. I KNOW YOU HAD MENTIONED THERE HAVE BEEN STUDIES ON THE SOUND AND THE LIGHTING SO I JUST WANT TO MAKE SURE WE GET THAT INFORMATION

[00:45:02]

WHAT IS GOING ON. >> A RECALL THERE WAS A BRIEF COMMENT ABOUT OUTREACH AND WE COULD PARTICIPATE IN THAT IF

THE DISTRICT WOULD WANT US TO. >> I THINK THAT WOULD BE GREAT.

>> THANK YOU SO MUCH. ARE THERE ANY OTHER QUESTIONS? THANK YOU

[3.2 SUPPLEMENTARY EMPLOYEE RETIREMENT PLAN]

SO MUCH. WE APPRECIATE THAT. >> THANK YOU FOR HAVING US.

>> THANK YOU. MOVING ALONG TO ITEM 3.2, SUPPLEMENTARY EMPLOYEE RETIREMENT PLAN, MRS. AZEVEDO.

>> YES. OUR NEXT TOPIC THIS EVENING, WE HAVE DENNIS YOU -- YU, WHO WILL PROVIDE THE BOARD INFORMATION ABOUT THE POSSIBILITY OF PROVIDING AN EARLY SUPPLEMENTARY RETIREMENT

PROGRAM. >> GOOD AFTERNOON , AGAIN, MY NAME IS DENNIS YU, EXECUTIVE VICE PRESIDENT OF I'M PLEASED TO PROVIDE AN EARLY RETIREMENT PROGRAM FOR YOUR CERTIFICATED NONMANAGEMENT EMPLOYEES. I HAVE A QUICK PRESENTATION TO REVIEW AND WILL BE AVAILABLE TO ANSWER WHATEVER QUESTIONS THE BOARD MAY HAVE. JUST A QUICK BACKGROUND ON OUR COMPANY. OUR COMPANY HAS BEEN IN EXISTENCE FOR MORE THAN 40 YEARS NOW. OUR COMPANY WAS FOUNDED ON PROVIDING EARLY RETIREMENT PLAN SERVICES FOR SCHOOL DISTRICTS THROUGHOUT THE STATE. WE HAVE DONE PROBABLY OVER 1000 OF THESE EARLY RETIREMENT PROGRAMS SINCE OUR FOUNDING. WE ARE HEADQUARTERED IN ORANGE COUNTY, RIGHT NEAR JOHN WAYNE AIRPORT, FOR WE PROVIDE ALL OF THE ADMINISTRATIVE SERVICES FOR OUR PROGRAMS. ON THE NEXT SLIDE, IT JUST SHOWS A QUICK SAMPLING OF SOME OF THE 350+ SCHOOL DISTRICTS IN CALIFORNIA THAT HAVE DONE EARLY RETIREMENT PROGRAMS WITH OUR COMPANY, SO THAT ALSO INCLUDES YOUR DISTRICT, WHICH WE SUCCESSFULLY IMPLEMENTED A PLAN APPROXIMATELY 30 YEARS AGO BACK IN 1994, AND I WAS ACTUALLY THERE WHEN THAT PLAN WAS ADOPTED. IN ADDITION, WE HAVE DONE WORK WITH ABOUT TWO THIRDS OF THE SCHOOL DISTRICTS IN LOS ANGELES COUNTY, INCLUDING SOME LOCALLY, INCLUDING DOWNEY UNIFIED AND PARAMOUNT UNIFIED, WHICH WE HAVE OFFERED PROGRAMS IN RECENT TIMES, AS WELL. THE GOAL OF AN EARLY RETIREMENT INCENTIVE PROGRAM IS TO SIMPLY OFFER A ONE-TIME FINANCIAL INCENTIVE TO YOUR EMPLOYEES TO RETIRE A LITTLE BIT EARLIER THAN THEY OTHERWISE WOULD HAVE, AND SO THROUGH THIS EARLY RETIREMENT PROGRAM, THE GOAL IS TO TRY TO INCENTIVIZE THAT SENIOR EMPLOYEE WHO IS TYPICALLY AT THE TOP OF THE SALARY SCHEDULE AGAIN TO RETIRE A LITTLE BIT EARLY AND ALLOW YOU TO REPLACE THAT EMPLOYEE WITH A LOWER-COST PERSON WHO IS LOWER ON THE SALARY SCHEDULE, THEREBY TRYING TO CREATE SOME SALARY DIFFERENTIAL SAVINGS IN ORDER TO HELP PAY FOR THE COST OF THE PROGRAM AND ALSO TO GENERATE SOME SAVINGS OVER AND ABOVE THAT OF NATURAL ATTRITION, SO YOUR DISTRICT FOR YOUR CERTIFICATED NONMANAGEMENT EMPLOYEES WE ARE SEEING ABOUT A $35,000 SALARY DIFFERENTIAL BETWEEN THOSE AT THE TOP OF THE SALARY SCHEDULE COMPARED TO YOUR NEW HIRE EMPLOYEES, SO AGAIN, THAT IS THE DIFFERENTIAL SAVINGS THAT WILL HELP PAY FOR THE COST OF THE PROGRAM. WHEN WE LOOK AT THE SALARY DIFFERENTIAL SAVINGS FOR OTHER GROUPS, ARE CLASSIFIED EMPLOYEES, AND YOUR MANAGEMENT EMPLOYEES, WE SIMPLY WERE NOT SEEING THAT LARGE OF A SALARY DIFFERENTIAL, AND THEREFORE, THOSE TYPE OF PLANS THAT INVOLVE THOSE TYPE OF EMPLOYEE GROUPS GENERALLY DO NOT PENCIL OUT. WHAT WE ARE TRYING TO DO IS TRY TO CRIPPLE OR QUADRUPLE NATURAL ATTRITION WHICH IS THE NORMAL RATE OF RETIREMENT YOU WOULD NORMALLY GET IN A GIVEN YEAR. SO AGAIN, IN THE YEAR YOU OFFER AN EARLY RETIREMENT PROGRAM YOU WILL SEE MANY MORE PEOPLE RETIRE IN THAT GIVEN YEAR AND THROUGHOUT THE YEARS, OUR PROGRAMS HAVE BEEN VERY EFFECTIVE TO HELP REDUCE THE NEED FOR LAYOFFS DURING TOUGH FISCAL TIMES SO FACTOR IN THE GREAT RECESSION ERA OF 2009, 2010, WE HAD OFFERED A LOT OF THESE PROGRAMS TO HELP DEFER MANY LAYOFFS THROUGHOUT THE STATE. HOW THESE EARLY RETIREMENT PROGRAMS WORK IS THAT THE BOARD WOULD AUTHORIZE THE OFFERING OF WHAT WE CALL A CONDITIONAL EARLY RETIREMENT INCENTIVE PROGRAM, SO THAT EMPLOYEES WHO MIGHT BE INTERESTED IN TAKING ADVANTAGE OF THE EARLY RETIREMENT PROGRAM WOULD BE PROVIDED ABOUT A 45 TO 60-DAY ENROLLMENT PERIOD TO DECIDE WHETHER THEY WANT TO TAKE ADVANTAGE OF IT AND I DO MENTION THE WORD CONDITIONAL, BECAUSE THE PROGRAM WOULD NEED TO MEET CERTAIN FISCAL AND OPERATIONAL OBJECTIVES OF THE DISTRICT IN ORDER FOR THE PLAN TO MOVE FORWARD, SO DURING THAT 45 TO 60-DAY PERIOD, EMPLOYEES WHO ARE INTERESTED IN TAKING ADVANTAGE OF THE EARLY

[00:50:07]

ONE PROGRAM, SCENARIO ONE IS CALLED 70% OF FINAL PAY.

SCENARIO TWO IS 65% OF FINAL PAY. WHAT THAT MEANS IS THAT REPRESENTS THE COST TO THE DISTRICT OF A PARTICULAR PROGRAM BASED ON THE EMPLOYEE'S SALARY, SO TO MAKE THE MATH SIMPLE, LET'S SAY ONE OF YOUR EMPLOYEES IS MAKING $100,000 PER YEAR IN SALARY. IF YOU OFFER THE 70% FINAL PAY PLAN, YOU WOULD MULTIPLY THE SALARY BY 70% AND THAT ULTIMATELY REPRESENTS THE COST TO THE DISTRICT TO PROVIDE THAT RETIREMENT INCENTIVE FOR THAT PARTICULAR EMPLOYEE SO AGAIN, THAT $100,000 EMPLOYEE , THE DISTRICTS COST FOR THE INCENTIVE WOULD BE $70,000. THE DISTRICT DOES NOT PAY THAT IN ONE LUMP SUM AMOUNT. THEY CAN SPREAD OUT THE CUSTOMER OF A FIVE-YEAR TIMEFRAME TO PROVIDE ADDITIONAL BUDGETARY STATEMENTS FOR THE DISTRICT AND WITH THAT CONTRIBUTION OF $70,000, THE DISTRICT WOULD ACTUALLY PURCHASE THE TAX QUALIFIED ANNUITY ON BEHALF OF THE EMPLOYEE, AND THAT SERVES AS THE RETIREMENT INCENTIVE OFFER THAT THE DISTRICT IS MAKING AND BY PURCHASING THE ANNUITY, THAT PROVIDES CERTAIN TAX-FAVORED ADVANTAGES FOR THE EMPLOYEE TO PARTICIPATE IN THE PROGRAM. THE WAY TO THINK ABOUT IT IS WHEN AN EMPLOYEE RETIRES THEY WOULD BE ELIGIBLE FOR KALISTER'S BENEFIT, WHATEVER THEY WERE ORIGINALLY ENTITLED TO, PLUS THE PARS BENEFITS WHEN RETIREMENT THEY WOULD ESSENTIALLY COLLECT TWO RETIREMENT CHECKS. SO, IF GIVEN THE OPPORTUNITY TO ACCEPT THIS ANNUITY PROGRAM, TO PARTICIPATE IN THIS PARS PROGRAM, THE EMPLOYEE WOULD BE ABLE TO SELECT AMONG 14 DIFFERENT ANNUITY PAYOUT OPTIONS. THIS WOULD BE 14 DIFFERENT TYPES OF MONTHLY PAYOUT OPTIONS THE EMPLOYEE CAN SELECT FROM SO PARS WOULD BE NOTIFYING AND EDUCATING EMPLOYEES EXACTLY WHAT THE OPTIONS ARE AND WHAT THE AMOUNTS POTENTIALLY WOULD BE IF THEY WERE TO ACCEPT THIS EARLY RETIREMENT PLAN OFFER.

FROM THE PARS STANDPOINT, WE WOULD WANT TO PROVIDE AS MANY OPTIONS TO EMPLOYEES FROM A FINANCIAL STANDPOINT TO ASSIST THEM WITH RESPECT TO PROVIDING A FINANCIAL INCENTIVE THAT MAKES THE MOST SENSE FOR THE EMPLOYEE. FROM THE DISTRICT STANDPOINT, THE DISTRICT DOES NOT CARE WHICH OPTION THE EMPLOYEE CHOOSES BECAUSE YOUR COST IS GOING TO BE FIXED AT THAT 75% OR 65% AMOUNT BUT THE EMPLOYER CAN THEN SELECT THE FINANCIAL PAYOUT OPTION THAT MAKES THE MOST SENSE FINANCIALLY SO WE OFFER THREE DIFFERENT TYPES OF LIFETIME BENEFIT OPTIONS, 11 DIFFERENT TYPES OF FIXED-TERM PAYOUT OPTIONS WHICH WOULD BE HIGHER IN NATURE. IN ADDITION, THERE IS THE ABILITY TO DO WHAT IS CALLED AN I.R.A. ROLLOVER ON SOME OF THOSE OPTIONS SO THAT ALLOWS EMPLOYEES TO TAX-DEFERRED A PORTION OF THEIR PARS MONTHLY RETIREMENT BENEFIT SO AGAIN, TRYING TO PROVIDE AS MUCH FLEXIBILITY FOR THE EMPLOYEE THROUGH THIS INCENTIVE PROGRAM. THE NEXT PART OF THIS PRESENTATION, I WANT TO GET INTO A LITTLE OF THE POTENTIAL DESIGN THAT YOUR DISTRICT COULD CONSIDER. SOME OF THE ASSUMPTIONS THAT WE FACTOR INTO OR MODEL TO HELP DETERMINE

[00:55:06]

THE PLAN FOR YOUR CERTIFICATED NONMANAGEMENT EMPLOYEES WE ARE LOOKING AT IS A PLAN THAT INVOLVES EMPLOYEES WHO ARE AT LEAST AGE 55 WITH FIVE YEARS OF DISTRICT SERVICE, SO THEY WOULD HAVE TO MEET THAT MILESTONE AS OF JUNE 30TH OF 2025 IN ORDER TO PARTICIPATE IN THIS PROGRAM. THEY WOULD NEED TO ACTUALLY RESIGN FROM DISTRICT EMPLOYMENT BY THE END OF THE 24-25 SCHOOL YEAR. ONE THING TO NOTE IS THAT USUALLY WITH PARS PROGRAMS WE DON'T REQUIRE EMPLOYEES TO ACTUALLY RETIRE. THEY WOULD SIMPLY NEED TO RESIGN FROM DISTRICT EMPLOYMENT AND THEY WOULD ACTUALLY HAVE THE ABILITY IF THEY WANTED TO, TO WORK AT ANOTHER DISTRICT AND CONTINUE TO INCUR ADDITIONAL SERVICE CREDIT AT ANOTHER DISTRICT BUT FROM YOUR STANDPOINT YOU ARE ABLE TO HAVE ONE OF YOUR TOP OF THE SALARY SCHEDULE EMPLOYEES DEPART THE DISTRICT, SO THAT IS WHAT REALLY GENERATES FINANCIAL SAVINGS FOR YOUR DISTRICT. FROM THAT STANDPOINT, THERE IS A LOT OF FLEXIBILITY FOR THE EMPLOYER TO NOT RETIRE BUT ESSENTIALLY RESIGN FROM DISTRICT EMPLOYMENT. WHAT WE FIND IS THAT MOST WILL RETIRE UNDER THEIR RESPECTIVE RETIREMENT SYSTEM. SO, WITH THIS PLAN, WE ARE LOOKING AT EITHER TWO DIFFERENT PROGRAMS OTHER 70% OF THE FINAL PAY, 65% OF FINAL PAY, WAVE MODEL CALCULATIONS LOOKING AT BOTH. WITH RESPECT TO REPLACEMENT EMPLOYEES, WE LOOK AT APPROXIMATELY WHO YOUR DISTRICT HIRED LAST YEAR IN THE CERTIFICATED NONMANAGEMENT ROLE AND APPROXIMATELY $87,000 SO IF AN EMPLOYEE RETIRES THEY WOULD BE REPLACED BY AN EMPLOYEE MAKING THAT SALARY AMOUNT. IN ADDITION, WE HAVE ALSO FACTORED IN RETIREMENT HEALTHCARE COSTS, RETIREMENT PLAN COSTS, BECAUSE THOSE FACTORS ALSO DIRECTLY IMPACT THE AMOUNT OF SAVINGS IF SOMEONE WERE TO RETIRE EARLY SO FOR EXAMPLE, WITH RETIRED HEALTHCARE COST, THERE IS AN ADDITIONAL COST TO THE DISTRICT FOR PEOPLE TO RETIRE EARLY BECAUSE THAT IS POTENTIALLY MORE YEARS HE WOULD HAVE TO FUND FOR THEIR RETIRED HEALTHCARE BENEFITS SO WE DO FACTOR THAT COST INTO OUR MODEL. WITHIN OUR PROGRAM, WE LOOKED AT YOUR DEMOGRAPHICS FOR YOUR CERTIFICATED NONMANAGEMENT EMPLOYEES AND THERE IS A TOTAL OF 123 EMPLOYEES AT YOUR DISTRICT TO MEET THAT REQUIREMENT OF 55 YEARS OF AGE WITH FIVE YEARS OF DISTRICT SERVICE. ON AVERAGE THERE SALARIES ARE IN EXCESS OF $120,000. THEY ARE ON AVERAGE ABOUT 60 YEARS OF AGE WITH 24 YEARS OF EXPERIENCE, SO THESE ARE FOLKS WHO HAVE BEEN WITH YOUR DISTRICT FOR MANY YEARS.

WITH RESPECT TO THESE TWO DIFFERENT RETIREMENT INCENTIVES , 70% AND 65%, WE DON'T HAVE A CRYSTAL BALL, BUT WHAT WE DO HAVE IS A LOT OF STATISTICS ON HOW MANY PEOPLE WOULD TAKE THESE RETIREMENT INCENTIVE PROGRAMS, SO WE ARE FORECASTING THAT APPROXIMATELY 26 OF YOUR EMPLOYEES WOULD RETIRE IF OFFERED THE 70% FINAL PLAY -- PAY PLAN AND AT 65%, WE WOULD PROJECT ABOUT 24 EMPLOYEES WOULD RETIRE UNDER THAT MODEL.

ONE THING TO NOTE IS THAT OUR MODEL GENERAL -- WE TRY TO BE A LITTLE MORE CONSERVATIVE UP FRONT IN OUR PROJECTIONS.

USUALLY WE WOULD EXPECT ANYWHERE FROM 20 TO 30% OF THE POPULATION TO RETIRE IN A GIVEN YEAR, BUT RIGHT NOW WE ARE USING WHAT WE WOULD CONSIDER TO BE ON THE LOWER END OF THE SPECTRUM, BUT GENERALLY SPEAKING, IF WE GET MORE PEOPLE TO PARTICIPATE IN A PLAN, WE WOULD SEE MORE SAVINGS TO THE DISTRICT. ON THE NEXT PAGE, NEXT COUPLE OF PAGES, THIS IS AGAIN SOME OF THE FORECASTING THAT WE HAVE DONE WITH RESPECT TO WHAT THE DISTRICT MIGHT EXPECT OF A RETIREMENT INCENTIVE WERE TO OCCUR IN THE ONE THING TO NOTE IS AGAIN, THESE ARE JUST PROJECTIONS. THE ACTUAL SAVINGS WILL NOT BE KNOWN UNTIL WE ACTUALLY SEE WHO WANTS TO PARTICIPATE IN THE PROGRAM. THIS GIVES YOU A ROUGH IDEA OF WHAT MIGHT ACTUALLY HAPPEN, BUT THE REAL CALCULATION IS DONE AT THE END OF THE ENROLLMENT PERIOD WHEN THE NAMES, NUMBERS, SALARY OF THE EMPLOYEES THAT ARE ACTUALLY PARTICIPATING IN THIS PROGRAM.

THE WAY TO INTERPRET THIS CHART IS THAT AGAIN, ASSUMING 70% OF FINAL PAY AND THEN WE GET 26 EMPLOYEES TO PARTICIPATE IN THIS PROGRAM, WE WOULD EXPECT OVER A FIVE-YEAR PERIOD OVER HUNDRED THOUSAND DOLLARS SAVINGS OVER AND ABOVE THAT OF WHAT WE CALL NATURAL ATTRITION. THIS TYPE OF PROGRAM AT 70% WOULD MAKE FISCAL SENSE FOR THE DISTRICT, ASSUMING WE CAN GET APPROXIMATELY 26 EMPLOYEES TO PARTICIPATE IN THIS PROGRAM.

THE NEXT SLIDE IS A PROJECTION USING THAT SLIGHTLY LOWER BENEFIT FORM -- FORMULA AT 65%. WE ARE GOING TO SEE

[01:00:01]

MAY HAVE. >> THANK YOU SO MUCH.

COLLEAGUES, DO YOU HAVE ANY QUESTIONS? I ACTUALLY HAVE ONE.

LET'S SAY THAT WE DECIDED TO GO UNDER THE 70% AND I KNOW IT SAYS IT TAKES ABOUT 26. WHAT IF WE GOT 24 OR SOMETHING LIKE THAT. COULD YOU GO BACK AND CHANGE THE PERCENTAGE OR WHEN WE MAKE THE DECISION FOR 70 OR 65 ARE RELUCTANT TO THAT?

>> GENERALLY SPEAKING, ONCE YOU MAKE THAT DECISION UP FRONT YOU WOULD BE LOCKED IN AT THAT POINT AND TECHNICALLY SPEAKING, EVEN IF WE WERE TO LET'S SAY GET 24 EMPLOYEES WHEN WE WERE HOPING FOR 26, SOMETIMES DEPENDING ON THE TYPE OF EMPLOYEE WHO ACCEPTS THAT OFFER, THERE COULD BE SOME BENEFIT OF FOR EXAMPLE, ONE OF THE HIGHER-PAID EMPLOYEES OF THE DISTRICT ACCEPTED THAT OFFER, SO WE COULD EVEN SEE MORE SAVINGS WITH 24 IF THEY WERE THE RIGHT 24.

>> GOTCHA. I THINK IT IS A GREAT IDEA. I THINK WE SHOULD DO IT. I AM A LITTLE CONFUSED ON THE PERCENTAGE. YOU ARE THE EXPERT. WHAT WOULD YOU RECOMMEND, AND WHY?

>> WHAT I HAVE INCLUDED IS JUST TWO DIFFERENT OPTIONS , TWO VIABLE OPTIONS, AND ULTIMATELY, I THINK IT DEPENDS ON WHAT YOUR DISTRICT'S OBJECTIVES ARE AS FAR AS IF YOU WANT TO TRY TO ACHIEVE A CERTAIN NUMBER OF EMPLOYEES. WE THINK THE 70% OFFER WOULD BE A GOOD CHOICE. THAT IS AGAIN, WHAT A NEIGHBORING DISTRICT OFFERED THEIR EMPLOYEES A COUPLE OF YEARS AGO THAT RESULTED IN A VERY SUCCESSFUL OFFERING. ONE OF YOUR OTHER NEIGHBORING DISTRICT IS OFFERING THE 65%.

>> RIGHT, I KNOW THAT DISTRICT VERY WELL.

>> BUT, WE DON'T KNOW THE END RESULT OF THAT OFFERING.

>> I KNOW, AND I WISH I WAS 55. >> GENERALLY SPEAKING, I WOULD FEEL VERY COMFORTABLE WITH THE 70% OFFERING BECAUSE I THINK THAT IS A MORE COMMON -- YOU KNOW, 65 IS NOT AROUND NUMBER, SO TO SPEAK . 70% I THINK HISTORICALLY WE HAVE HAD GREAT

[01:05:03]

>> THAT'S NOT A HUGE DIFFERENCE, FROM WHAT I HEAR.

IT IS REALLY JUST THE INCENTIVE OF GETTING PEOPLE TO DO THIS SO OUR DISTRICT CAN SAVE MONEY. CORRECT?

>> RIGHT. >> VICE PRESIDENT GARZA.

>> THANK YOU. I THINK MOST OF MY QUESTIONS WILL BE DIRECTED TO STAFF BUT YOU CAN CHIME IN. DID WE ALREADY REQUEST SOME INFORMATION PRIOR TO LOOKING INTO THIS , INTO THE EARLY RETIREMENT? IN YEARS PAST WITH OUR UNIONS, I WAS --

>> I WAS NOT PART OF IT IN THE PAST. MY UNDERSTANDING VERBALLY IS THAT IT WAS LOOKED AT AND REVIEWED AND DETERMINED NOT TO BE A FINANCIAL SAVINGS FOR THE DISTRICT AT THAT TIME BUT MY UNDERSTANDING IS THAT WAS LOOKED AT IN YEARS PAST.

>> OKAY, SO WOULD WE GO OUT THEM AND ASK OUR UNIONS HOW MANY PEOPLE THEY HAVE RECEIVED TAKING ADVANTAGE OF THIS?

>> NO, THAT IS PART OF THIS PROCESS AS HE DESCRIBED SO IF THE BOARD ELECTS TO MOVE FORWARD WITH THIS, IT WILL COME NEXT WEEK AS A BOARD ITEM FOR APPROVAL THEN PARS WILL JUMP

IN. YES. >> PERFECT, THANK YOU. AND, I ALSO HEARD THAT THERE ARE SOME EXTRA BENEFITS THAT THE DISTRICT WOULD HAVE TO PAY ON BEHALF OF OUR EMPLOYEES WHO DO DECIDE TO TAKE THIS PLAN. FOR BENEFITS AFTER RETIREMENT. ARE WE ABLE TO MEET THOSE RESPONSIBILITIES?

>> YES, THOSE RESPONSIBILITIES WOULD BE OURS FOR ANY RETIREE, REGARDLESS OF WHETHER WE WERE OFFERING THIS PLAN SO IT MIGHT HAVE AN UPTICK IN THE OFFERING OF THOSE HEALTH AND WELFARE BENEFITS AT THIS TIME, BUT WE ARE PRETTY SECURE IN WHAT WE CALL OR OTHER POSTEMPLOYMENT BENEFITS ACCOUNT, AND WE HAVE THE FUNDS AVAILABLE TO SUPPORT ALL OF OUR EMPLOYEES WHO MAY

RETIRE IN THAT WAY. >> PERFECT, THANK YOU. I THINK THIS IS JUST A SMALL CLARIFICATION. YOU SAID THAT BY THE END OF JUNE , ON JUNE 30, 2025, THAT ANY OF THOSE EMPLOYEES WHO DECIDE TO TAKE THIS PLAN HAVE TO PRESENT THE RESIGNATION NOTICE. WOULD THAT -- BUT THEN OVER THE OTHER TIMELINE, YOU GAVE A FEBRUARY 28TH PARS WINDOW WHEN

ENROLLMENT CLOSES. >> RIGHT. THE RESIGNATION LETTER ITSELF WOULD HAVE TO BE SUBMITTED ON OR BEFORE FEBRUARY 28, BUT THE ACTUAL RESIGNATION EFFECTIVE DATE WOULD NOT OCCUR UNTIL THE END OF THE 2024-25 SCHOOL YEAR NOT TO GO PAST JUNE 30TH SO I'M NOT SURE WHAT THE LAST DAY OF YOUR SCHOOL CALENDAR IS BUT THAT WOULD BE THE DATE THE VAST MAJORITY OF YOUR EMPLOYEES WOULD SUBMIT A RESIGNATION LETTER FOR THE LAST

DAY OF THE SCHOOL YEAR. >> OKAY, SO THEN TO MAKE SURE THEY ARE IN THE PROGRAM, THEY HAVE TO ABIDE BY THE FEBRUARY

28 DEADLINE? >> AS FAR AS SUBMITTING ANY REVOCABLE LETTER OF RESIGNATION, SO IF THEY WANT TO BE A PART OF THIS PROGRAM, THEY WOULD SUBMIT THAT LETTER ON THE 28TH THEN ON THE MARCH 13TH, THE DATE THAT THE BOARD WOULD REVIEW WHETHER OR NOT TO APPROVE OR REJECT THE PROGRAM, ASSUMING YOU WANT TO APPROVE THE PLAN, THEN ALL THOSE RESIGNATION LETTERS BECOME BINDING EFFECTIVE ON THE 13TH AND THE RESIGNATIONS TAKE EFFECT AGAIN USUALLY ON THE

LAST DAY OF THE SCHOOL YEAR. >> THANK YOU. AND THEN I GUESS THIS WOULD BE TO STAFF. DO OUR PRINCIPALS AND DO OUR CAMPUSES REQUEST TEACHERS TO GIVE THEM AN UPDATE ON WHAT THEIR FUTURE YOUR PLANS WOULD BE? IS THAT STILL IN EFFECT ? THAT WHETHER THEY ARE STAYING ON WITH US, MOVING ON TO A DIFFERENT

DISTRICT? >> TEACHERS ARE GIVEN A TENTATIVE ASSIGNMENT THAT USUALLY HAPPENS IN THE MONTH OF MAY. THIS WOULD BE HAPPENING BEFORE THAT WOULD TAKE PLACE.

>> OKAY, AND IT'S NOT NECESSARY FOR US TO MOVE THAT DATE, CORRECT? NO. OKAY. I THINK THOSE ARE ALL MY QUESTIONS AS OF RIGHT NOW. THANK YOU SO MUCH.

>> I HAVE ANOTHER QUESTION, JUST BEING TRANSPARENT FOR OUR TEACHERS AND EMPLOYEES, IS THERE A DIFFERENCE BETWEEN A TEACHER, IF THEY ARE TAKING THIS RESIGNING VERSUS RETIRING? I KNOW THAT WHEN YOU'RE IN A DISTRICT, YOU'RE LOCKED INTO YOUR HEALTH BENEFITS, SO WOULD THAT BE A DIFFERENCE WE NEED TO

TALK TO OUR EMPLOYEES ABOUT? >> CORRECT, YES. FROM THE PARS INCENTIVE STANDPOINT ALL WE ARE SIMPLY LOOKING FOR IS A RESIGNATION FROM EMPLOYMENT AND THAT QUALIFIES THEM TO PROCEED WITH THIS MONTHLY PARS BENEFIT. FOR YOUR DISTRICT, YOU DO OFFER A CONTINUATION OF HEALTHCARE BENEFITS INTO RETIREMENT WHICH WOULD PROBABLY REQUIRE A RETIREMENT UNDER WHATEVER RETIREMENT SYSTEM THE EMPLOYEE BELONG TO SO IT WOULD NEED TO

[01:10:01]

NOT ALWAYS 100% THE CASE. >> RIGHT. KIRK CRITCHFIELD.

>> THANK YOU FOR BEING HERE. JUST FOR CLARIFICATION, WE DID DO A STUDY ON CLASSIFIED AND ADMIN, AS WELL, TO SEE IF IT WOULD BE BENEFICIAL FOR THE DISTRICT.

>> USUALLY WHEN WE LOOK AT DEMOGRAPHICS WE LOOK AT ALL EMPLOYEES, INCLUDING CLASSIFIED, MANAGEMENT, TEACHERS AND SO FORTH JUST TO LOOK AT DEMOGRAPHICS, HIRING TRENDS, ALL THAT, AND OTHER EMPLOYEE GROUPS WERE DETERMINED TO NOT MAKE -- YOU KNOW, DID NOT HAVE ANY PHYSICAL SAVINGS LIKE WE SAW ON THE TEACHERS SIDE.

>> I GET IT WITH DECLINING ENROLLMENT AND JUST STAFFING, BUT IF WE ARE TALKING ABOUT WHAT PERCENTAGE TO GO FORWARD TO SEE HOW MANY PEOPLE WE CAN GET, WHAT IS THE NUMBER THAT WE WANT? IF WE WERE TO ADJUST STAFFING TO CURRENT ENROLLMENT,

WHAT WE NEED, HOW MANY -- >> FOR THIS PARTICULAR PLAN, YOU'RE LOOKING AT A FINANCIAL GOAL, SO THE FINANCIAL GOAL IS THE RECOMMENDATION OF HOPING TO HAVE 26 INDIVIDUALS RETIRE OR RESIGN, AND THEN AT THAT POINT, ONCE THOSE INDIVIDUALS ARE IN THE SYSTEM AND IF THE BOARD WERE TO MOVE FORWARD , THEN YOU LOOK AT YOUR ENROLLMENT NUMBERS AND FIGURE OUT , OF THOSE 26, LET'S JUST SAY THERE ARE 26, OF THOSE 26, WHAT DO YOU HAVE TO HIRE BACK AND THAT IS WHY YOU SEE ON THE SPREADSHEETS, WHAT DOES IT LOOK LIKE IF YOU ONLY HAVE TO HIRE BACK 75% OF THE PEOPLE. WHAT DOES IT LOOK LIKE IF YOU ONLY HIRE BACK 50

PERCENT OF POSITIONS. >> WHEN YOU LOOK AT WHAT THE ACTUAL SAVINGS IS, IF YOU HIRE BACK 100%, IT IS REALLY NOT THAT MUCH OF SAVINGS AT ALL, SO I FEEL LIKE THAT IS AN IMPORTANT ESTIMATE OF WHAT IT IS WE WOULD BE HIRING BACK BECAUSE THAT WILL DETERMINE HOW MUCH THIS IS GOING TO SAVE US.

>> OUR ESTIMATE IS 50%. >> OKAY.

>> I'M SO SORRY, LET ME CORRECT THAT. 75%. IS THAT

CORRECT? >> THAT IS CORRECT. OUR ESTIMATE IS BETWEEN 75 AND 80% IS WHAT WE ARE ANTICIPATING.

WE'RE JUST STARTING RIGHT NOW TO LOOK AT THE ROLE OF ENROLLMENT FOR NEXT YEAR. WE WILL LOOK AT THE LOSS OF STUDENTS WE HAVE BEEN EXPERIENCING IN THE PAST FEW YEARS, AND WE WILL TAKE INTO ACCOUNT WHAT TEACHERS WE WILL NEED FOR NEXT YEAR, AND SO AS THESE TWO WORLDS COLLIDE AND WE GET THE INFORMATION FROM PARS, IF WE SHOULD MOVE FORWARD, WE WILL ALSO HAVE WHAT WE ANTICIPATE NEEDING IN TEACHERS AND BE ABLE TO UTILIZE BOTH OF THOSE.

>> THANK YOU FOR THE CORRECTION.

>> SO AGAIN, IT WOULD BE A REDUCTION OF LIKE FOUR OR FIVE

TEACHERS? >> THAT IS ABOUT 75. YOU'RE LOOKING AT ROUGHLY 75%, SO IT WOULD BE FIVE TO SIX TEACHERS IN 2024 THAT WE WOULD NOT NEED TO BRING BACK. SIX OF THE 24 TEACHERS, JUST PICKING A NUMBER IT IS EASIER TO THINK ON.

AGAIN, IF WE LOOK AT TRENDS AND DETERMINE WE WILL NEED LESS TEACHERS THAN THAT, THAT WILL RESULT IN MORE SAVINGS, SO WE ARE GIVING THE CONSERVATIVE 75% RANGE, WHICH ON THE 24 TEACHERS , WOULD BE SIX TEACHERS WE WOULD NOT NEED TO HIRE BACK, AND THAT IS WHERE WE WILL START. THEN LIKE I SAID, THESE ARE RUNNING CONCURRENT AS TO ENROLLMENT, TRENDS, AND WE ARE STARTING TO LOOK AT CLASSROOMS FOR NEXT YEAR.

>> THAT IS HELPFUL BECAUSE IF WE WERE TO DO A DIFFERENCE OF PROJECTED SAVINGS OF 2 MILLION OVER FIVE YEARS AS TO CLOSER TO 6 MILLION, SO THAT IS REALLY HELPFUL.

>> IF IT IS 75% JUST REALLY QUICKLY TO JUMP IN, THEN WE ARE LOOKING ABOUT A 3 MILLION SAVINGS ON EITHER ONE OF THESE,

RIGHT? >> YES, OVER FIVE YEARS.

>> OKAY, IF WE GO FORWARD WITH AT LEAST THE DISCOVERY IN SEEING HOW MANY PEOPLE WOULD BE WILLING AND WANT TO DO THIS ON THE BOARD DECIDES THAT THE NUMBERS JUST ARE NOT THERE, WHAT IS THE COST OF DOING THE STUDY AND WHAT IS OUR COST FOR

GOING DOWN THIS ROUTE? >> THE COMPANY WOULD ASSESS THE

[01:15:10]

>> THANK YOU. >> ANY OTHER QUESTIONS? SO, I THINK WHAT WE NEED NOW IS WE KIND OF NEED SOME DIRECTION ON WHETHER WE WANT TO DO THIS, AND AT WHAT PERCENTAGE, SO MAYBE IF WE WANT TO KIND OF EACH ONE SAY HOW YOU FEEL ABOUT IT? I'M GOING TO PUT VICE PRESIDENT GARZA ON THE SPOT AND HAVE HER

START. >> I THINK THAT THE 70% WILL BE ENTICING TO OUR STAFF AND HOPEFULLY, THEY WILL INITIATE THAT PROJECT AND WE CAN MOVE FORWARD. I WOULD GO WITH THE

70%. >> BOARD MEMBER CINTRON.

>> I THINK THIS IS A GOOD IDEA TO AT LEAST ASSESS AND SEE WHAT, LIKE GOING DOWN THE ROAD WITH EVEN LOOK LIKE. I THINK MORE BENEFITS ARE ALWAYS BETTER. ESPECIALLY LIKE I JUST THINK HOW HARD OUR TEACHERS WORK. THEY SHOULD HAVE EXTRA BONUSES AND SOME FORM OR FASHION THAT THEY CAN TAKE ADVANTAGE OF, SO I WOULD LIKE TO AT LEAST GET THE ASSESSMENT DONE. LIKE, AT LEAST START THE BALL ROLLING ON THIS.

>> OKAY, WHAT PERCENTAGE DO YOU THINK WE SHOULD START? 65 OR 70? WANT TO THINK ABOUT IT MORE AND COME BACK TO YOU?

>> YEAH. I THINK I WANT TO -- I'M LOOKING AT THE NUMBERS, SO GIVE ME A SECOND AND I WILL TELL YOU.

>> OKAY. >> I WOULD FEEL COMFORTABLE GOING OUT AND SEEING HOW MANY PEOPLE WOULD WANT TO DO IT. I AM CONCERNED THAT I FEEL LIKE HIRING TEACHERS IS A STRUGGLE .

SOMETIMES I JUST WORRY ABOUT THAT , THAT OUTSIDE OF THAT, I'M FINE WITH THE 70% AND SEEING HOW MANY WOULD BE

WILLING TO DO IT. >> I'M DEFINITELY FOR IT.

PERCENTAGEWISE, I WOULD GO FOR EITHER. 70 SOUNDS GOOD BUT I DO THINK WE NEED TO ASK YOU, MS. VARGAS, BECAUSE YOU ARE OUR

CEO, WHAT YOUR OPINION IS. >> I THINK THE FACT THAT WE HAVE THE ABILITY TO LOOK AT THE PROGRAM AND LOOK AT THE DOLLARS AND THE COME THROUGH I THINK PROBABLY TO START WOULD BE THE

70% MODEL, AS YOU SUGGESTED. >> SO YOU WOULD BE OKAY WITH

THAT? >> YES, THANKS FOR ASKING.

>> BACK TO BOARD MEMBER CINTRON.

>> YEAH, LET'S DO 70. ALSO TO KIND OF PIGGYBACK WITH BRAD, BECAUSE THAT WAS ONE OF THOSE THOUGHTS . HOW MANY TEACHERS WOULD TAKE ADVANTAGE OF THIS AND THEN WHAT ARE WE LOOKING AT TO HIRE, AND FOR ME, IT GOES BACK TO OUR ORIGINAL COMMENT OF THE BONUS SITUATION . WHEN WE ARE TRYING TO RECRUIT FOR MORE TEACHERS, TO HAVE THIS EXTRA THING THERE WOULD PROBABLY HAVE

THEM COME. >> BUT, THIS IS ONLY FOR PEOPLE THAT ARE RETIRING. IT'S NOT FOR REGULAR TEACHERS BUT YOU'RE JUST SIGN BECAUSE WE WILL HAVE EXTRA MONEY --

>> RIGHT, AND IT WOULD BE SOMETHING THEY COULD POTENTIALLY ENROLL AND DOWN THE LINE . YEAH, ABSOLUTELY.

>> ABSOLUTELY. I KNOW PARAMOUNT DID IT TWO YEARS AGO AND THEY ARE DOING IT AGAIN THIS YEAR SO THEY HAVE DONE IT TWICE BECAUSE IT IS SO BENEFICIAL. ANY OTHER COMMENTS? OKAY, SO IT SOUNDS LIKE YOU HAVE YOUR DIRECTION AS WE DO WANT TO GO FORWARD AND WE

WILL LOOK AT THAT 70%. >> UNDERSTOOD SO WE WILL HAVE A BOARD ITEM BROUGHT TO YOU NEXT WEEK AT YOUR NEXT BOARD

MEETING. >> THANK YOU SO MUCH FOR YOUR

PRESENTATION. >> MOVING ALONG, DO WE NEED A BREAK OR ARE WE GOOD? WE ARE GOING TO KEEP GOING. OKAY, WE ARE GOING TO TAKE

[3.3 TRANSPORTATION PROGRAM REVIEW]

>> WE ARE NOW BACK IN SESSION 5:32 P.M. AND MOVING ON TO ITEM 3.3, TRANSPORTATION PROGRAM REVIEW. MRS. AZEVEDO.

>> YES, TIMOTHY FOR MRS. ARE WITH US THIS EVENING FROM PUPIL TRANSPORTATION LLC TO PROVIDE THE BOARD WITH AN OVERVIEW OF A

[01:20:02]

>> TIM PURVIS AGAIN WITH PUPIL TRANSPORTATION INFORMATION. I WANTED TO LET YOU KNOW BEFORE WE ENTERED INTO THE CURRENT CONTRACT FOR THE PROJECT WE'RE ABOUT TO PRESENT HERE I WAS ABLE TO GET FAMILIAR WITH THE DISTRICT FOR ABOUT A YEAR, OR YEAR AND A HALF IN THE PRIOR BUSINESS LEADERSHIP UNDERSTANDING THE CURRENT SITUATION WITH YOUR CURRENT SERVICES PROVIDER. THE REPORT IS HEAVY ON DATA, SO I DON'T WANT TO MOVE TOO QUICKLY SO PLEASE LET ME UP IF YOU WANT ME TO SLOW DOWN. I HAVE DONE SOME REFERENCES FOR YOUR CONVENIENCE AS WE ARE GOING THROUGH BUT ESSENTIALLY THE STUDY BACKGROUND IN OCTOBER OF 2024, THE DISTRICT APPROACHED PTI WHEN ASKED FOR NOT JUST AN ALTERNATIVE DELIVERY SYSTEM OPTION ASSESSMENT BUT ALSO IF WE WERE TO BRING THE MODEL BACK INSIDE THE DISTRICT WHAT WOULD BE THE CHALLENGES, CONS, COST, ET CETERA. SO, IN DOING SO WE CONCENTRATED HEAVILY ON THE SERVICES THAT THE DISTRICT DOES PERFORM INTERNALLY AND THAT IS VEHICLE MAINTENANCE SO THERE ARE ABOUT SIX OF THE DECK SLIDES WHICH ARE DEDICATED TO THOSE STEPS. THE REPORT IS SET UP IN ABOUT FIVE SECTIONS FOR REFERENCE, THE FIRST BEING THE EXECUTIVE SUMMARY. PLEASE READ FURTHER THAN THE EXECUTIVE SUMMARY THOUGH IT IS REALLY HARD TO PUT THOSE TOGETHER AND THE REPORT IS HEAVY IN DEAL -- DETAIL TO CURRENT TRANSPORTATION SERVICES AND COST. ALSO EVERY DISTRICT IN THE STATE IS DIFFERENT AND PUPIL TRANSPORTATION FUNDING IS SOMETIMES A CHALLENGE TO FIGURE OUT WHY MY NEIGHBOR MIGHT BE GETTING SO MUCH MORE UNDER THE LOCAL CONTROL FORMULA THAN I AM SO IT IS IMPORTANT TO READ THAT HISTORY THERE. THREE, THE ANALYSIS OF CURRENT CONTRACTUAL AGREEMENTS YOU HAVE WITH CURRENT EXTERNAL SERVICES PROVIDER, WHICH IS ALSO ANOTHER NONPROFIT AND THAT IS THE HABIT UNIFIED SCHOOL DISTRICT FOR -- FOUR, POTENTIAL ALTERNATIVE SERVICE DELIVERY MODELS, WHICH YOU ARE MOST PROBABLY INTERESTED IN, AND FIVE, WE WERE ASKED TO WRITE AN OPINION ON THOSE, AS WELL. AS A STARTING POINT, THE DISTRICT RECEIVES ABOUT $1.5 MILLION HISTORICALLY THAT COMES IN FUNDED. WITHIN YOUR LOCAL CONTROL FUNDING FORMULA BUT TAGGED FOR PUPIL TRANSPORTATION. ESSENTIALLY IT HAS A MAINTENANCE OF EFFORT ON IT . ESSENTIALLY IF YOU DON'T SPEND AT LEAST THAT MUCH IN THE CURRENT YEAR, YOU WILL NOT RECEIVE OR WILL ONLY RECEIVE WHAT YOUR PROPORTION IS THE FOLLOWING YEAR. IT IS HARD TO EXPLAIN WHY THAT IS. THAT IS A HISTORICAL FUNDING FORMULA FROM THE STATE THAT DATES BACK TO ABOUT THE 20S . I HAVE BEEN IN THE INDUSTRY 42 YEARS. THE NEW LEGISLATION , WHICH BROUGHT ABOUT 50% REVENUE ENHANCEMENT , NOT IN ADDITION TO YOUR CURRENT STATE REVENUE BUT IN TOTAL, IS PROBABLY THE LARGEST SHOT IN THE ARM WE HAVE HAD THAT I KNOW OF. I SUSPECT IS PROBABLY THE LARGEST REVENUE ENHANCEMENT FOR PUPIL TRANSPORTATION IN CALIFORNIA'S HISTORY THOSE COSTS MUST BE IDENTIFIED UNDER YOUR FUNCTION 3600 OR THEY DON'T COUNT, SO LET ME SHARE WITH YOU WHAT THAT IS SO IMPORTANT. WE SPENT THE 1990S AND 2000S INTO THE CENTURY GOING UP AND DOWN THE STATE HELP -- HELPING TO PROTECT NONREQUIRED TRANSPORTATION. WHAT MANY DISTRICTS AS THEY SPREAD OUT FOR FUEL COST. AN EXAMPLE WOULD BE AN INSTRUCTIONAL AIDE IN THE CLASSROOM WHO ALSO IS ASSIGNED TO BE A SCHOOL BUS ATTENDANCE, PERHAPS, AND THOSE COSTS WOULD GET BURIED WITH THAT PERCENTAGE OF THAT SALARY , BENEFITS ET CETERA WOULD NOT BE TRACKED UNDER FUNCTION 3600. WE DID NOT DO A DETAILED DIVE ON THE SCOPE OF YOUR EXPENSES. I DID NOT SEE ANYTHING GLARING THAT STOOD OUT. PROBABLY WOULD'VE CAPTURED THAT BUT IT IS JUST A REMINDER TO THE DISTRICT ON THE BOARD FOR UNDERSTANDING. EXPENSES FOR THE 2022-23 SCHOOL YEAR WERE REPORTED AS A LITTLE OVER $3 MILLION. WE USE THAT AS THE BASE FACTOR HERE BECAUSE THAT IS THE LAST YEAR ON ACTUALS FROM STATE REPORTING BECAUSE REMEMBER YOU ALWAYS RECEIVE YOUR FUNDING THE YEAR FOLLOWING AND IT TAKES TWO YEARS FOR THAT TO CATCH UP SO WE USE THAT AS AN OBJECTIVE CRITERION BECAUSE IT IS A FIXED FIGURE, SO TO SPEAK.

[01:25:04]

AND THE REASONS THAT YOU DON'T WANT THEM TO BECOME AN ALTERNATIVE PROVIDER BUT THEY FIT A GOOD NICHE FOR THOSE STUDENTS WHO ARE IN ISOLATED PROGRAMS GOING OUTSIDE THE DISTRICT TO THE PROGRAM LOCATION OR MAYBE INSIDE THE DISTRICT, TOO, BUT THE CHILD HAS NEEDS THAT TAKES THEM OUTSIDE OF THE NORMAL YELLOW SCHOOL BUS. THE NUMBER OF STUDENTS YOU HAVE ON HOP SKIP DRIVE ARE NOT NECESSARILY ALARMING. WE USE THE FIGURE OF 5%. IF THE DISTRICT IS EXCEEDING 5% YOU MIGHT WANT TO LOOK AT IT BECAUSE THE COST OF TRANSPORTATION IS COSTLY. AGAIN, THAT IS NOT A NEGATIVE.

IT HAS A SPOT WITHIN THE DELIVERY SYSTEM. THE DISTRICT

[01:30:04]

[01:35:03]

I REALLY WANT FOLKS TO UNDERSTAND THAT BECAUSE IT IS A VERY SERIOUS MATTER. YOU WANT IT ON YOUR WHOLE DISTRICT FLEET SO THAT YOU PROTECT THE INVESTMENT. I WILL JUMP AHEAD HERE LITTLE BIT AND PUT IT IN TERMS OF YOUR OWN AUTOMOBILE.

YOU BUY A NEW VEHICLE, THERE IS A MANUFACTURERS RECOMMENDED PREVENTATIVE MAINTENANCE, SO LET'S MAKE SURE WE KEEP PREVENTATIVE MAINTENANCE SEPARATE FROM HER REPAIR AND THAT PREVENTATIVE MAINTENANCE ON THAT TOYOTA CAMRY, MAYBE THE FIRST SERVICING AT 10,000, 15 OR 20,000, IT MAY HAVE ITS SECOND PREVENTATIVE MAINTENANCE AT 20 TO 40,000, IT'S THERE SOMEWHERE AROUND 75,000 AND ANOTHER AROUND 100 TO 120,000.

IF YOU LOOK AT THE MANUFACTURER'S RECOMMENDATION FOR SERVICE, IT WOULD RECOMMEND THAT CERTAIN THINGS BE DONE, SOME OF THE SERVICES ARE GOING TO COST MORE. SOME OF THOSE SERVICES ARE GOING TO BE MORE INVOLVED IN TIME AND PARTS AND EVERYTHING IT IS USED FOR. THAT IS WHY WE CANNOT TRACK AT THE CURRENT TIME IN THE DISTRICTS BEST PRACTICES IN PLACE OVER THERE. WE CANNOT FIND EVIDENCE OF UTILITY VEHICLES FOR GOLF CARTS OR ANYTHING. WE WERE LOOKING AT EVERYTHING. THAT IS KIND OF WHAT PTI DOES WHEN WE GO IN, SO TRANSPORTATION SPECIFIC TO SCHOOL BUS BUT WE'RE LOOKING AT YOUR FULL VEHICLE MAINTENANCE PROGRAM SO WE BROUGHT IN THE SUPPORT VEHICLES AND OTHER THINGS LIKE GOLF CARTS AND WHAT HAVE YOU.

I'M NOT GOING TO SPEND A LOT OF TIME ON THAT BECAUSE IT IS NOT DIRECTLY RELATED TO THE ITEM AT HAND. WE COULD NOT ASCERTAIN TANK INSPECTIONS FOR SCHOOL BUSES. THIS IS LEGALLY REQUIRED DEPENDING ON THE MILEAGE THAT GOES ON THE VEHICLE, THOSE THINGS ARE GOING TO NEED TO BE INSPECTED EVERY YEAR OR EVERY THREE YEARS, LABEL SHOWING AND THE LABEL POINTING DOWN. NOT HIDDEN . IT IS HIGHLY REGULATED . NORMALLY

[01:40:07]

CONGRATULATIONS TO THE DISTRICT. I'M USE TO BEING IN A TENT SOMETIMES OR UNDER A QUONSET HUT. THE DISTRICT HAS A STATE-OF-THE-ART BUILDING OUT THERE , VERY WELL EQUIPPED. THE SHOP INCLUDES FIVE VEHICLE MAINTENANCE BAYS AND IS OUTFITTED WITH EITHER AN IN-GROUND ROTARY OR ABOVE-GROUND ROTARY OR FLAT SERVICES -- SURFACES, AND THE BAYS IF OPERATIONAL ARE PLENTY FOR THE SIZE OF THE CURRENT FLEET. WE NOTED THAT LIFT INSPECTIONS ARE CURRENTLY OUTDATED. THEY MUST BE INSPECTED EACH YEAR. THEY WERE INSPECTED BUT I THINK THEY ARE A FEW MONTHS OUT, AS WE RECALL.

JUST GENERAL HOUSEKEEPING, THERE ARE A LOT OF PICTURES IN THE REPORT. THOSE ARE EASILY ADDRESSED AND THAT IS JUST GETTING IN AND ORGANIZING THE PARTS INVENTORY AND WHAT HAVE YOU. THE USE OF TECHNOLOGY WILL HELP QUITE A BIT IN THIS AREA.

I WOULD LIKE TO GIVE YOU ONE EXAMPLE AS TO WHY WE MAKE IT A BIG DEAL IN THE REPORT, AND THIS IS WHY CONTROLLING COSTS FOR THE DISTRICT -- IF YOU HAVE FIVE OIL FILTERS OF A CERTAIN TIME FOR A CERTAIN ENGINE SITTING ON THE SHELF, THAT SHOULD BE IN AT DISTRICT SUPPORT VEHICLE, IT COULD BE IN THE SHORT CHASSIS YELLOW SCHOOL BUS OR A LARGE CHASSIS YELLOW SCHOOL BUS. WHEN THE MECHANIC BRINGS THAT VEHICLE AND AND IS DOING A SAFETY INSPECTION AND PREVENTATIVE LUBE OIL FILTER, WHAT HAVE YOU, HE OR SHE WOULD IDENTIFY THE PARTS ON THE WORK ORDER. THEY WOULD BE PULLED FROM THE DISTRICT'S ELECTRONICALLY CONTROLLED INVENTORY AND YOU ARE MAINTAINING X NUMBER OF PARTS BY THE VOLUME YOU NEED AND YOU ARE REPLENISHING THE OLDEST PARTS WITH THE NEWEST PARTS YOU ARE BUYING TO GO ON THE SHELF. WHEN WE DON'T HAVE THAT, IT IS NO DIFFERENT THAN YOU AND I AND OUR OWN HAM -- HOME FOR THAT CAN OF CORN IF IT'S NOT READILY IN FRONT OF US IN THE FACE, WE GO BUY ANOTHER CAN OF CORN. THAT'S THE BEST ANALOGY I CAN GIVE YOU ON THAT. IT IS A BIG DEAL TO US IF WE SEE DISORGANIZATION OR INVENTORY SPREAD ACROSS SEVERAL AREAS IN THE SHOP. AGAIN, SEVERAL MONTHS OF CLEANUP, YOU CAN ADDRESS THAT, BUT THAT IS THE IMPORTANCE OF SUCH. LET ME COMMENT ON THE BATTERY-CHARGING AREA. THE BATTERIES ARE ON A METAL-FRAMED RACK. YOU'VE GOT A CONDUIT AND YOUR CHARGING BATTERIES. SOMEONE COULD GET HURT. THE VENDOR WILL SURPRISE YOU -- SUPPLY YOU THE RACK PROBABLY AT NO CHARGE AND THEY'RE HAPPY TO DO THAT IF YOU'RE BUYING THE BATTERIES.

AGAIN, IT IS THE BEST PRACTICE MODEL. FUELING INFRASTRUCTURE, YOU ARE GENERALLY STATE-OF-THE-ART THERE. LET ME BACK UP ONE, IF I MAY. THE CNG MONITORING SYSTEM IS UP TO DATE. THE DISTRICT HASN'T INDUSTRY-STANDARD SYSTEM CALLED GAS BOY THAT MONITORS YOUR FUEL LEVELS OF DIESEL AND GASOLINE.

WE UNDERSTAND THAT THE ABOVE-GROUND TANKS WERE RECENTLY PAINTED AND THAT COULD BE FOR THE PLACATING WAS NOT ON THERE BUT JUST LIKE YOU SEE THE TRUCK GOING DOWN THE ROAD HAULING THE FUEL, YOU'VE GOT TO HAVE THE TRIANGLE PLACARDING ON THERE AND THE YELLOW BOLLARDS TO PROTECT. FIRE SUPPRESSION, NO SMOKING IN THE AREA, ALL OF THIS. SO AGAIN, IT IS JUST A HOUSEKEEPING BEST PRACTICE ISSUE WE ARE POINTING OUT THEIR. ON THE CNG , THE DISTRICT WORKS SO HARD AND IT IS LIKE SO MANY IN THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT IN THE 90S AND GOING FORWARD, YOU CONVERTED IS MUCH AS YOU COULD, NEARLY EVERYTHING OVER TO COMPRESSED NATURAL GAS.

I DID IT IN MY OWN ORGANIZATION IN POWER UNIFIED AND THERE IS A LOT OF MONEY AND TIME AND EFFORT SITTING THERE AND THAT ESSENTIALLY IS ALL GOING TO GO OUT THE DOOR. THERE ARE A LOT OF BEST PRACTICES. IT IS HARD TO KEEP UP THE ITEMS BECAUSE LIKE ELECTRIC VEHICLES, THOSE BUSES ARE FUELED AT THE TOWER OR FUELED IN THE PARKING SPOT, SO YOU WANT TO BE VERY CAREFUL ABOUT HAVING CNG GAS LINES LAYING ON THE GROUND, THE PROTECTIVE COVERING OFF, THE RETRACTABLE'S NOT WORKING. YOU NEED TO MAKE SURE YOU HAVE THE NEEDED FIRE SUPPRESSION SYSTEM APPROPRIATELY LABELED, SHUT OFF, ET CETERA, SO ATTENTION NEEDS TO BE GIVEN IN THAT AREA. BEST PRACTICES AGAIN , WE IDENTIFIED ENVIRONMENTAL COMPLIANCE AND HAZARDOUS WASTE REQUIRED AND BEST BUSINESS PRACTICES. AGAIN, REFERENCE PAGE 25. THIS ONE IS REALLY SERIOUS AND NEED SOME

[01:45:09]

WE ARE TALKING ABOUT THE BUS FLEET. THIS HAS VERY LITTLE TO DO WITH THE BEST BUSINESS PRACTICES WE JUST REPORTED.

IT'S GOING TO HAVE TO DO WITH WHAT THE DISTRICT IS FACING, FLEET REPLACEMENT AND A WAY TO OFFSET THAT SO PLEASE KEEP THAT IN THE FOREFRONT OF YOUR MIND. THE MODEL CONTINUES THE PRACTICE OF UTILIZING EXTERNAL TRANSPORTATION PROVIDERS SOLICITED THROUGH A COMPETITIVE BID PROCESS, WHICH WE WOULD ENCOURAGE. THE DISTRICT CAN CHOOSE TO EITHER CONTINUE TO MAINTAIN ITS OWN FLEET OF SCHOOL BUSES OR HAVE THAT CONTRACTOR PROVIDE A FLEET OF BUSES. IN CONSIDERATION OF THE MODEL, IF THE DISTRICT CHOOSES TO UTILIZE AN INTERNAL MODEL FOR MAINTENANCE, PAY CLOSE ATTENTION AS WE TALK ABOUT THE REPLACEMENT NEEDS AND THE COST ASSOCIATED WITH THAT. PROJECT EXPENSE FOR OPTION ONE. EXTERNAL SERVICE PROVIDER, BUT USING THE DISTRICTS FLEET. IN ESSENCE, WHAT YOU HAVE RIGHT NOW, JUST ANOTHER SERVICE PROVIDER SOLICITED. THE DISTRICT REPLACEMENT BUS PURCHASE, NO GRADES ARE CALCULATED INTO THIS. YOU SURELY WILL BE ABLE TO GET SOME GRANTS, BUT WE DON'T HAVE THAT CRYSTAL BALL. YOU ARE LOOKING AT ABOUT $6.2 MILLION IF YOU ARE PAYING FOR THOSE BUSES OUT OF THE DISTRICT'S BUDGET. DOES THAT NEED TO BE DONE IN ONE YEAR? NO, BUT WE WOULD SUGGEST TO THE DISTRICT THAT YOU ARE A BIT BEHIND IN AGGRESSIVELY APPLYING FOR THOSE ELECTRIC VEHICLE GRANTS. THE DISTRICT WILL PROBABLY FARE VERY WELL WITH THIS UNDUPLICATED ACCOUNT. THERE ARE A LOT OF FACTORS CALCULATED WHEN THOSE GRANTS ARE BEING WEIGHED, BUT THE MORE GRANTS YOU GET, THE FURTHER DOWN THE LINE YOU FALL . THE GRANTS COULD BE 100%. THEY COULD BE AS LOW AS 25% SO IT IS JUST NOT KNOWN, SO WE GAVE THE WORST-CASE FACTOR THERE.

SERVICE PROVIDER AND DISTRICT SUPERVISOR SUPPORT EXPENSE WOULD BE APPROXIMATELY 2.2 TO 2.7 MILLION. VERY COMFORTABLE WITH THAT FIGURE. WE HAD A CLIENT IN THE LAST 60 DAYS AS A DISTRICT OR SIZE. THEY MAINTAINED A FLEET SO THAT SERVICE PROVIDER FOR PROFIT IS JUST PROVIDING THE DRIVERS, ESSENTIALLY, AND MINIMAL STAFFING IN THAT ORGANIZATION, AND THAT IS THEIR CURRENT BUDGET FOR SUCH. THE TOTAL EXPENSE WOULD BE APPROXIMATELY 8.5 TO $9 MILLION FOR OPTION ONE WITH THE DISTRICT MAINTAINING ITS OWN FLEET.

PROJECTED EXPENSE, EXTERNAL PROVIDER INCLUDING AN EXTERNAL FLEET IN OTHER WORDS, THE CONTRACTOR COMES ALONG WITH THEIR BUSES AND MAINTENANCE TEAM TO SUPPORT THOSE BUSES.

THE SERVICE PROVIDER FLEET WOULD BE 4.7 TO 5.5 MILLION . I HAVE PATTED THAT BY ABOUT 5%. ADMINISTRATIVE ASSISTANT DISTRICT PERSONNEL THERE WOULD BE ABOUT 54, 55,000. SERVICE PROVIDER AND DISTRICT SUPERVISOR SUPPORT EXPENSE BETWEEN 2.2 TO 2.7 MILLION FOR A TOTAL EXPENSE OF 8.5 TO 9.0 BUT THEN WE ADD ON SALARY-DRIVEN BENEFITS BASED AT 43% FOR ABOUT 24,000. HEALTH AND WELFARE FOR THAT ONE DISTRICT PERSONNEL OF 18,000 FOR A TOTAL EXPENSE OF OPTION ONE WITH AN EXTERNAL FLEET BEING PROVIDED OF 4.8 TO $5.6 MILLION. OPTION TWO IS A JOINT POWERS AUTHORITY FOR PUPIL TRANSPORTATION WITH INTEREST AT SURROUNDING SCHOOL DISTRICTS.

YOU DO NOT HAVE A PROJECTED EXPENSE BECAUSE WE HAVE NO WAY OF KNOWING THAT WITHOUT IDENTIFYING WHO THOSE PARTNERS MIGHT BE. HOWEVER, WE GAVE YOU VERY DETAILED INSTRUCTIONS AS TO THE LEGAL SETUPS FOR THAT. ESSENTIALLY YOU ARE CREATING ANOTHER LEA TO PARTICIPATE IN JPA NOW, I'M SURE. THERE HAS

[01:50:09]

PROJECTED EXPENSE FOR AN INTERNAL DISTRICT PROGRAM. WE ARE RACING BASE SALARY AT 150,000. ADMINISTRATIVE ASSISTANT PAYROLL 55,000. ROUTE PLANNER DISPATCHER, THAT IS TWO INDIVIDUALS, IF YOU'RE WONDERING WHY, FOR 14 ROUTES, IT IS BECAUSE THE TRANSPORTATION DAY STARTS A LOT EARLIER THAN WHAT MOST COME TO WORK AND IT ENDS A LOT EARLIER SO THEY CAN OVERLAP SO WE BUILT IN TWO INDIVIDUALS THERE FOR A BASE SALARY OF 147. STATE-CERTIFIED INSTRUCTOR AT 72. 14 CERTIFIED SCHOOL BUS DRIVERS TO MATCH CURRENTLY WITH THE LEVEL OF SERVICES. IS 752,000. THREE COVERED DRIVERS.

THAT BRINGS YOU UP A LITTLE BIT ABOVE THE 10% THAT WE TYPICALLY RECOMMEND FROM ALL AGENCIES FOR 161,000. SALARY-DRIVEN BENEFITS AT 43%, 575,000 . HEALTH AND WELFARE FOR DISTRICT STAFF APPROXIMATELY 396,000 AND THAT FIGURE COMES BACK IN AGAIN THERE OF 6.2 FOR REPLACEMENT AND PURCHASE. WE BELIEVE ON THE TEAM THAT IT IS THE ELEPHANT IN THE CORNER FOR THE DISTRICT ON THIS DECISION AS THE BUS REPLACEMENT ISSUE , BUT WE WILL HAVE A SUGGESTION HERE FOR YOU ON THAT. IT IS OUR OPINION THAT IN THE BEST INTEREST OF THE DISTRICT, WE ARE DRIVEN BY THE FISCAL DOLLAR IN THE LONG-TERM SUPPORT OF THE SYSTEM AND THE EASE AT WHICH TO MANAGE THAT SYSTEM. RUNNING A TRANSPORTATION DEPARTMENT, I'M NOT GOING TO SAY IT IS ANY MORE COMPLICATED THAN FOOD AND NUTRITION OR MAINTENANCE OPERATIONS OR I.T. ET CETERA, BUT HAVING SAT IN THE SEAT FOR 42 YEARS, THERE IS A TREMENDOUS AMOUNT OF FEDERAL AND LOCAL LIABILITY. THAT IS WHY WE DISCUSSED SO MUCH ABOUT THE SHOP THERE. I THINK THERE IS SOME ATTENTION THAT WOULD NEED TO BE GIVEN TO SUPPORT AND REPLACE THAT FLEET AND DO WHAT YOU ARE BEING FORCED TO DO BY THE CALIFORNIA AREA RESOURCES BOARD. OPTION ONE, THE EXTERNAL SERVICES PROVIDER, WITH OR WITHOUT THE SUPPORT OF THE VEHICLE MAINTENANCE TEAM, SELECTION -- WE PROPOSE THAT YOU COULD GO EITHER WAY BUT WE SUPPOSE YOU KIND OF STAY IN THE SAME SITUATION YOU'RE IN NOW AND JUST LOOK FOR AN EXTERNAL SERVICE PROVIDER TO REPLACE WHAT YOU NO LONGER WILL HAVE WITH HIM IT UNIFIED. YOU CAN DO THAT OR LOOK FOR AN ARRANGEMENT WHERE WHEN YOU GO OUT TO BID, YOU GO OUT TO BID LOOKING FOR THE PROVIDER TO PROVIDE THE BUSES ALONG WITH DRIVERS OR WRITE THAT BID SUCH WHERE THE DISTRICT CONTINUES TO SUPPORT THE FLEET THAT IF THE DISTRICT CANNOT KEEP UP WITH THE REPLACEMENT OF THE FLEET, YOU HAVE, YOU KNOW, A CONTRACT ARTICLE THAT WILL ALLOW YOU TO

[01:55:12]

THERE IS ANOTHER OPPORTUNITY HERE, AND I COULD SAY WITH PRETTY GOOD CONFIDENCE YOU WILL GET SOME BUSES OUT OF THAT, BUT WHAT WE CANNOT SAY TO YOU IS WILL YOU BE SUCCESSFUL AT GETTING 100% COMPENSATION FOR THOSE BUSES. IT COULD BE A STATE VOUCHER SYSTEM FOR YOUR GETTING 40 OR 50% OF THE COST OF THE BUS, SHARING IN THAT, BUT YOU ARE PICKING UP THE FULL INFRASTRUCTURE, OR YOU CAN STACK GRANTS. THAT IS COMMONLY DONE. I DID IT FOR YEARS. YOU GO OUT WITH YOUR LOCAL UTILITY THAT WILL GLADLY BRING THE ELECTRIC, WHICH THEY HAVE DONE IN PART TO YOU NOW. I BELIEVE YOU HAVE FIVE ELECTRIC BUSES NOW. YOU'RE GOING TO NEED TO INCREASE THE AMOUNT OF ELECTRIC COMING INTO THE YARD, THOUGH. YOU COULD STACK THOSE. WE JUST DO NOT HAVE A WAY OF PROJECTING THAT AND PROJECTING IT SOON ENOUGH FOR YOU. THAT IS WHY I TALKED ABOUT THAT OTHER OPTION WITH THE DISTRICT GOING OUT TO CONTRACT AND SETTING A CLAUSE IN PLACE THEY COULD AUGMENT WITH THE CONTRACTOR BUSES. THE OTHER ITEM WE ARE VERY CONCERNED ABOUT IS THE TRANSITION TIME. IF YOU GO STAND ALONE, YOU ARE IN THE MIDDLE OF THE NORTH AMERICAN SCHOOL BUS DRIVER SHORTAGE, SO WHEN I SAT AT THE DESK FOR 33 YEARS AND WE HAD LUCRATIVE CONTRACTS IN AN ABOVE-AVERAGE BENEFIT HAVE -- PACKAGE AND I USUALLY RUN IT NO MORE THAN 5% OPENING, WE STARTED NOTING ABOUT A YEAR OR TWO BEFORE THE PANDEMIC THAT WE WERE INCREASING OUT TO ABOUT 15%. A LOT OF THAT HAD TO DO WITH THE MORE STRINGENT REGULATIONS PLACED ON RECRUITING , WHAT THAT DRIVER MUST MEET AT THE FEDERAL STANDARD, DRUG AND ALCOHOL ET CETERA. THIS IS ALL KIND OF SAD BUT WE WOULD BRING IN 10 DRIVERS AND WE WERE LUCKY IF WE GET 10 OUT OF THAT. THE PANDEMIC HIT AND COMING OUT OF THAT, WE WERE JUST BEING BLOWN OUT OF THE WATER. THE CONTRACTS WE ARE GOING UNDER NOW TO HELP DISTRICTS ARE FOR THE FIRST TIME LOOKING AT MOVING INTO AN EXTERNAL PROVIDER, DOING A SHARED MODEL OF SERVICE, ACTUALLY FOR VERY SMALL DISTRICTS, MOVING THE AMOUNT OF SCHOOL BUSES INTO WHAT WE CALL NON-CONFORMING, BUT REGULATED PASSENGER VEHICLES. YOU ARE NOT SMALL. WE WOULD NOT RECOMMEND THAT HERE. THAT MIGHT BE AN OPTION FOR A FEW SPECIAL ED STUDENTS DONE CORRECTLY UNDER THE REQUIREMENTS OF SB A.D.A.

WHICH CAME INTO PLACE IN THIS PAST JANUARY BUT WE DON'T THINK IT IS AN OPTION YOU CAN FACE TO MOVE THE NUMBER OF STUDENTS YOU ARE LOOKING AT. WE THINK THAT RECRUITMENT OF DRIVERS -- WE CANNOT SAY FOR CERTAIN THAT THE DRIVERS WITH HEMET WOULD LOVE TO JUMP AND COME OVER AND TAKE THE POSITIONS AT BELLFLOWER. WE DO NOT EVEN KNOW THOSE DRIVERS THAT MAY HAVE BEEN EMPLOYED BY BELLFLOWER, BUT THEY ARE BEING COMPENSATED AT HEMET . WE UNDERSTAND FROM HEMET THEY ARE AUGMENTING NOW WITH SEVERAL DRIVERS COMMUTING FROM THE HEMET REGION OUT HERE, SO FOR A POSITION THAT HISTORICALLY IS NOT FULL TIME, DON'T KNOW IF THAT WOULD OR WOULD NOT BE IN THE DISTRICT'S PURVIEW. WE HAVE A LOT OF CONCERN THERE , BUT AGAIN, THE ELEPHANT IN THE CORNER IS THAT FLEET, AND THAT IS WHAT I THINK PROBABLY SHOULD BE AT THE BASE OF DRIVING YOUR PERSPECTIVE GOING FORWARD. THAT SAID, THAT IS MY LAST SLIDE.

[02:00:19]

>> BEFORE WE OPEN UP FOR QUESTIONS, I HAVE ONE QUESTION.

WE HAVE THREE OPTIONS. ONE, TWO, AND THREE, BUT TWO, WE HAVE NOT LOOKED TO PARTNER WITH ANYBODY OR SPOKEN WITH ANYBODY, SO THAT IS NOT REALLY AN OPTION, CORRECT? IF YOU ARE DISCUSSING A JPA WE WOULD NEED QUITE A BIT OF TIME TO GO OUT AND COMMUNICATE WITH OTHER ENTITIES TO FIND OUT IF THEY WOULD BE INTERESTED IN PARTNERING WITH US WHETHER THAT WOULD BE A JPA AS MENTIONED OR ANOTHER DISTRICT TO FORM A JPA FROM SCRATCH. SO, I'M NOT EVEN SURE WHERE THAT'S IN THE PRESENTATION IF IT IS NOT AN OPTION. HOW LONG WOULD IT TAKE

TO BE ABLE TO DO THAT? >> IT IS IN THE PRESENTATION BECAUSE IT WAS A STAFF INTEREST WHEN WE WERE PREVIOUSLY INVOLVED, AND WE DO CONSIDER IT A VIABLE OPTION. WE JUST CANNOT

PRICE IT OUT FOR YOU. >> THAT'S IMPORTANT THOUGH, AND I'M ASKING IF WE WANTED TO DIRECT STAFF TO DO THAT, HOW

LONG -- >> NO, TO DO AN ASSESSMENT , IT COULD BE TURNED AROUND VERY QUICKLY. HOWEVER, WE LOOKED AT THIS SOMEWHAT IN AN EMERGENCY SITUATION THAT YOU WOULD NEED A PROVIDER BY NEXT YEAR ONE WAY OR ANOTHER. A TYPICAL JPA WILL TAKE ANYWHERE FROM THREE TO FIVE YEARS. THE WEST SONOMA COUNTY HIRED THEIR EXECUTIVE MANAGER 4.5 YEARS BEFORE THE DOOR EVER OPENED. WEST COUNTY OR EXCUSE ME, THE SOUTHWEST TRANSPORTATION AGENCY TOLD ME TODAY , THEY WERE IN DISCUSSIONS FOR ABOUT SIX YEARS. WHAT, IF I MAY -- YOU ARE PULLING TOGETHER FIVE BUSINESS PARTNERS FROM AROUND YOU. THEY MIGHT NOT NEED TO BE CONTIGUOUS WITH YOUR BOUNDARY, BUT THEY NEED TO BE REGIONALLY LOCATED BECAUSE YOU ARE ALL JOINING INTO A SERVICE TO BENEFIT ONE ANOTHER, AND YOU THINK WELL, OKAY, BUT IT IS A COMMON NEED AND SCALE AND SIDE -- SIZE WILL SAY IT WOULD POTENTIALLY BE THE BEST OPTION ON THERE IF YOU CAN PULL IT TOGETHER. HOWEVER, THEN COME THE MORE CHALLENGING ITEMS AND THAT IS WHEN YOU HAVE FIVE SUPERINTENDENTS AND FIVE SCHOOL BOARDS THAT ARE NOW SITTING DOWN AND HAVING THEIR BELL SCHEDULES DICTATED TO THEM BECAUSE THEY ALL WANT TO HAVE 8:00 OR 8:15 OR 8:30 DISMISSALS. THIS HAS BEEN COMPOUNDED BY A SECOND START TIME. THOSE STEPS CAN ALL BE OVERCOME BUT THAT IS THE REASON THERE IS NO PRICE THERE, BECAUSE IT WOULD TAKE A DEEP ASSESSMENT AND IF WE WERE UP YOUR PRESENTING THAT TO YOU RIGHT NOW, WE WOULD ALSO BE CONCLUDING BY SAYING YOU NEED TO HAVE , IF YOU DECIDED TO GO INTERNAL, YOU'RE STILL GOING TO NEED ANOTHER EXTERNAL PROVIDER TO ASSIST YOU FOR ONE TO FIVE YEARS. AS IT IS, I AM VERY CONCERNED ABOUT THAT . IF THE DISTRICT WERE TO DECIDE TO GO INTERNAL, LET'S SAY, TO FIND AN EXTERNAL PROVIDER THAT WILL COME IN AND HAVE INTEREST, A BIT OF A ONE, TWO OR THREE YEAR CONTRACT IS NOT IMPOSSIBLE, BUT I'M WORKING WITH TWO OF YOUR NEIGHBORS RIGHT NOW , SOMEWHAT CLOSE NEIGHBORS, AND THEY ARE LOOKING AT LONG-TERM . ONE BACKED OUT EVEN BIDDING, SO IT LEFT THEM

WITH ONE BIDDER. >> RIGHT, AND I APPRECIATE THAT AND I KNOW YOU STARTED THIS IN OCTOBER OF 2024, THAT THIS CONVERSATION HAS BEEN GOING ON FOR MANY YEARS IN OUR DISTRICT SO THIS IS SOMETHING THAT IN A WAY I FEEL LIKE WE SHOULD'VE BEEN PREPARED ON. I'M GOING TO OPEN IT UP TO MY COLLEAGUES.

QUESTIONS. KIRK CRITCHFIELD. >> I HAVE A LOT. THANKS FOR BEING HERE. VERY THOROUGH REPORT. I ENJOYED READING IT.

IT WAS VERY IMPRESSIVE. I WANT TO START WITH -- LET ME SEE. I HAVE A LOT OF NOTES. THERE WAS -- I HAD REQUESTED INFORMATION PROPHETIC -- FROM PREVIOUS STAFF IN ANY CRITICISM OF THE PREVIOUS HISTORY OF THIS IS NOBODY IS HERE ANYMORE WHO IS GIVING THIS INFORMATION BUT THE BOARD WAS GIVEN SOME BAD INFORMATION WHEN THIS CONVERSATION FIRST STARTED SO SOME OF THIS IS NEW. FOR INSTANCE, THIS BOARD WAS TOLD THAT WE HAD 600 STUDENTS WRITING OUR BUSES, WHICH NOW WE ARE SAYING IT IS CLOSER THAN 263.

>> I WILL TELL YOU THERE WILL BE SOME FLUX IN THAT 263, BUT

JUST IN SHARED ROUTES ALONE. >> RIGHT. OUT OF THAT 263 , 139 WERE GENERAL AT IN 124 WERE SPECIAL ED. HOW MANY -- I DON'T THINK WE SAID HOW MANY WERE USING THE HOPSKIPDRIVE.

>> THAT IS IN THE REPORT. I DON'T HAVE IT, OR WE MAY NOT

KNOW. I'M NOT SURE. >> OKAY, I DID NOT SEE IT.

>> I CAN FIND THAT. >> THAT IS THE MORE EXPENSIVE.

>> YES, IT WAS NOT -- I APOLOGIZE IF WE DID NOT PUT

[02:05:01]

TO THAT. >> OKAY, AND WE HAVE 62 PARENTS THAT -- OKAY. AND HEMET 'S COST -- A MINI BE PETTY FOR JUST A MOMENT. I KNOW WE KEEP SAYING THAT HEMET IS UNABLE TO CONTINUE SERVICES. WE BROKE UP WITH THEM. THEY DID NOT BREAK UP WITH US. I'M BEING PETTY BUT THAT CONTRACT STARTED GOING UP PRETTY SIGNIFICANTLY IN QUESTION STARTED COMING UP THAT ALL OF A SUDDEN THEY ARE SAYING THEY CAN'T DO IT.

>> UNDERSTOOD. >> MADAM PRESIDENT, STEWART MENTIONED THAT THERE IS A LOT OF HISTORY HERE AND I THINK THE WAY THIS WHOLE CONVERSATION STARTED, WE USED TO DO IT ALL

INTERNALLY , IS THAT CORRECT? >> MANY YEARS AGO, YES.

>> I HAD ASKED FOR INFORMATION ON OUR COSTS WHEN WE DID IT INTERNALLY AND THEN WE MOVED AWAY FROM THAT. THE REASON, I WAS TOLD, WAS TO SAVE COST TO CONTRACT WITH HEMET AND I WAS LOOKING AT THIS SEVEN-YOUR CHART AND WE DID SAVE MONEY FOR TWO YEARS, BUT THEN WE WERE SPENDING MORE MONEY GOING WITH HEMET THAN WE WERE PAYING WHEN IT WAS INTERNAL SO DO WE HAVE THAT INFORMATION, OR IS THAT LOST?

>> WE CAN LOOK INTO SOME OF THAT. WHAT WE DON'T HAVE IS THE RISING COST OF HAD WE MAINTAINED THE BUS DRIVERS AND SUCH AND YOU KNOW, SALARY INCREASES, BENEFIT COST INCREASES AND STUFF LIKE THAT SO I CAN TRY TO FIND THE DOCUMENT YOU ARE REFERRING TO, AND TRY TO BACKTRACK.

>> THAT WOULD BE HELPFUL. >> I WILL GIVE IT MY BEST SHOT.

>> THERE ARE EXAMPLES YOU COULD TURN TO IN THE STATE. THIS IS NOT AN UNUSUAL SIZE PROGRAM. I HAVE SOME OF THAT ON RECORD MYSELF. ALSO, DID THAT CONTRACT START IN 2011-12?

>> I BELIEVE THE HEMET CONTRACT STARTED -- I WANT TO SAY A LITTLE LATER, BUT YES, AND I THINK THE CONCERT -- WE CONTINUED SERVICES WITH PTI FOR THE SPECIFIC INQUIRIES.

>> WE'VE DONE ABOUT 300 ASSESSMENTS OVER 25, 30 YEARS IN THE STATE. WE SAW A LOT OF DISTRICTS AGAIN MOVE BECAUSE OF ESCALATING LABOR COST AND IT WAS AFFECTING STUDENTS AND ALSO DISTRICTS ARE SHUTTING DOWN GENERAL EDUCATION, NON-MANDATED NOT BECAUSE THEY WANTED TO BUT IT WAS SAVING COST TO REALLY PUT THOSE DRIVERS INTO SPED . COST STARTED TO GO UP QUICKLY.

>> I WOULD BE INTERESTED IN THAT AND ALSO WE TALK ABOUT THE EXPENSE FOR INTERNALIZING -- YEAH. I KNOW WE HAVE THE BIGGER NUMBER THAT INCLUDES THE BUS REPLACEMENT , BUT THOSE -- THE BUSES CURRENTLY WOULD BE -- WE WOULD HAVE TO FACE AMOUNT BY 2035. SO WHEN WE TALK ABOUT THE OVERALL COST, A COUPLE QUESTIONS. THE REPLACEMENT OF THE BUSES, OBVIOUSLY, YOU MENTIONED, IT'S A BIG DEAL AND WE HAVE TWO OR FOUR ELECTRIC

BUSES CURRENTLY. >> I THINK THERE ARE FIVE

ELECTRIC. >> AND OVER THE NEXT 10 YEARS, WE COULD REPLACE THOSE AND GO FOR GRANTS, AND WERE WE MOVING FORWARD ON GETTING A GRANT WRITER?

>> E.R. >> OKAY. I THINK THAT WOULD BE AN OFFICIAL. THAT COST, I MEAN, THAT IS THE BIGGEST NUMBER OUT OF ALL OF THEM. IT HAS SOME STICKER SHOCK TO IT, BUT THAT 6 MILLION OF THAT WOULD BE FOR THOSE BUSES OVER THE COURSE OF THE 10 YEARS , RIGHT? AND WE HAVE MADE SOME INVESTMENTS IN THIS DIRECTION, CORRECT? WE MADE A HIGHER EARLIER IN THE YEAR FOR TRANSPORTATION RIGHT WHEN WE STARTED TALKING ABOUT

THIS. >> I'M SORRY, CAN YOU SAY THAT

ONE MORE TIME? >> DIDN'T WE MAKE AN ADDITIONAL TRANSPORTATION HIRE TO START GOING IN THIS

DIRECTION? >> NOT THAT I'M AWARE OF.

>> I THINK WE HAVE A STAFF MEMBER OVER THERE THAT WAS UNDER A DIFFERENT CLASSIFICATION. MAYBE WE WERE IDENTIFYING A DIFFERENT CLASSIFICATION BUT STAFFING HAS NOT INCREASED IN TRANSPORTATION.

>> OKAY, SO OUT OF THAT SHOPPING LIST THERE, WHAT DO WE

[02:10:03]

WELL, RIGHT? >> YOU HAVE MECHANICS WERE ABLE TO DRIVE. SOME OF THEIR -- THEM ARE DRIVER'S MECHANICS AND SOME OF THEM ARE MECHANIC -DRIVERS.

>> OKAY, SO WE CURRENTLY HAVE ZERO BUS DRIVERS THAT ARE

EMPLOYED? >> THAT IS CORRECT. THOSE EMPLOYEES CAN DRIVE THE BUSES, BUT THEN THEY WON'T BE WORKING ON THE VEHICLES, SO WE CONSIDER THOSE EMPLOYEES ARE BACKUP, BUT THEY ARE THERE TO WORK ON THE BUSES.

>> MAYBE I CAN HELP. YOU HAVE ONE FTE THAT THE DISTRICT IS PAYING I BELIEVE 50% FOR -- IT IS A DATA TECHNICIAN, I BELIEVE THAT 50% HEMET IS PAYING FOR THAT. CURRENTLY, THE BUDGET DOES NOT IDENTIFY SPECIFICALLY ANY OTHER DEDICATED TRANSPORTATION STAFF . THAT IS NOT SO UNUSUAL ON 8MIT MODEL BECAUSE IT IS ALL CONGLOMERATED. YOU DO HAVE SOMEONE ON INTERNAL ASSIGNMENT AND SOMEONE THAT CAN DRIVE. WE REALLY CAUTIONED AGAINST THAT, THOUGH.

>> OKAY, SO THE ADMINISTRATIVE ASSISTANT. THAT WOULD NOT BE SOMEBODY THAT IS ALREADY EMPLOYED. THAT WOULD BE AN

ADDITIONAL HIRE? >> YES, THE PERSON THAT IS OUT THERE NOW, THIS IS NOT PART OF OUR TASK BUT I BELIEVE THEY ARE CLASSIFIED AS A DATA TECHNICIAN WHICH IS A LITTLE BIT ODD TO US, SO THAT PERSON I GUESS IF YOU'RE TRYING TO COMPARE WOULD BE CLOSEST TO THE ADMINISTRATIVE ASSISTANT WE ARE CALLING THE ROUTE PLANNER DISPATCHER. THE WORK THAT PERSON IS DOING OUT THERE IS KIND OF WHAT YOU ARE REFERENCING THERE, SO YOU WOULD LOOK AT 60, $70,000 BEFORE CELERY-DRIVEN BENEFITS AND HEALTH.

>> SO WE ALREADY HAVE ONE PERSON WHO DOES THAT CURRENTLY?

>> YES, THAT YOU ARE PAYING 50%.

>> WHAT I'M TRYING TO GET AT IS I WONDER WHAT THE ACTUAL PRICE TAG WOULD BE TO HAVE IT INTERNAL IF WE'RE GOING TO FACTOR IN WHAT WE ARE ALREADY PAYING FOR IN THE LONGER TERM INVESTMENT AND BUSES OVER 10 YEARS.

>> I THINK IF YOU GO BACK TO OPTION ONE COST , TOO FAR BACK.

OPTION ONE THEN GO ONE MORE, I THINK. SO, PROJECTED EXPENSE THERE, AND I THINK THIS MIGHT BE KIND OF A STRETCH FOR WHAT YOU ARE ASKING THERE, IS IN THAT SERVICE PROVIDER -- GO TO THE NEXT COST FOR THAT ONE. THAT MIGHT HELP ANSWER THAT QUESTION THERE BECAUSE YOU HAVE THE ADMINISTRATIVE ASSISTANT DISTRICT PERSONNEL WHICH IS THE PERSON WE ARE TALKING ABOUT.

AND THEN YOU HAVE -- WELL, IF YOU'RE ASKING FOR THAT COST, THEN I WOULD GO WITH THE 4.8 TO 5.6 MILLION. YOU ARE BRINGING UP AN INTERESTING FACT REGARDING THE FLEET, THOUGH.

THAT IS AN ELEPHANT IN THE CORNER THAT YOU NEED TO BE REALLY CAREFUL WITH BECAUSE THE DISTRICT HAS A FULL CNG FLEET.

IF SOMETHING MAJOR GOES DOWN ON THAT FLEET RIGHT NOW, YOU'RE NOT GOING TO BE ABLE TO GET THE PART FOR IT. AS A MATTER OF FACT, I THINK THAT IS WHY WE SAW THE NUMBER OF VEHICLES WE ARE AT SO I THINK THAT IS GOING TO ESCALATE ON YOU QUICKLY THERE, IS MY GUESS. I HAD 40% OF A FLEET OF 200 BUSES AND WE HAD PREMATURELY REPLACED ABOUT 60% BECAUSE WE SIMPLY COULD NOT GET THE SUPPORT FOR THOSE. THEY ARE NOT BEING SUPPORTED IN CALIFORNIA, SO YES, YOU ARE GOING TO GET SOME GRANTS. YES, YOU'RE GOING TO GET SOME GRANTS THAT ARE 100%, 75%, 50%, 25% BUT THE DISTRICT IS GOING TO HAVE A SUBSTANTIAL HIT THERE. WHAT IS GOING TO HAPPEN IS I WOULD IMAGINE DEPENDING ON THE MILEAGE OF THAT CNG FLEET , ET CETERA, YOU MAY END UP HAVING TO KICK IN SOME DOLLARS TO MOVE THAT ALONG A LITTLE BIT

MORE QUICKLY. >> OKAY. WHY ARE WE AT THE

4.8-5.6 AS A REFERENCE? >> BECAUSE THAT IS THE EXTERNAL SERVICE PROVIDER WITHOUT INCLUDING THE EXTERNAL FLEET.

THE CONTRACTOR COST WENT UP THERE, AND THE REASON THE CONTRACTOR COST WENT UP THERE IS BECAUSE YOU ARE NOT ONLY BRINGING DRIVER, THEY ARE BRINGING THE BUS AND PRESUMABLY THEY'RE GOING TO REQUIRE THAT THEY MAINTAIN THE BUSES.

>> ALL RIGHT, SO YOU'RE SAYING THE 2.7 WOULD PROBABLY BE THAT.

OKAY, SO THAT GENERAL COST FOR US WOULD PROBABLY BE ABOUT WHAT

WE ARE PAYING RIGHT NOW. >> WITHOUT THE FLEET

[02:15:02]

REPLACEMENT? >> DEALING WITH THE BUSES WITH THAT TIMELINE AND ACTUALLY, PRESIDENT STEWART AND I WENT TO THE YARD YESTERDAY , AND WHAT I GATHERED WAS THAT WE COULD STILL GET PARTS FOR THOSE UNTIL 2035.

>> COMMONS IS THE ONLY CNG ENGINE MANUFACTURER NOW IN THE COUNTRY. COMMONS, AS OF A YEAR AND A HALF AGO, CEASED TO EVEN ATTEMPT TO BRING THE ENGINE INTO CALIFORNIA BECAUSE OF THE RATCHETED UP EFFECTIVELY EMISSIONS REDUCTION. NOT ZERO EMISSION REDUCTION. THEY SIMPLY FELT THEY COULD NOT MAKE A DOLLAR, SO FOR INSTANCE, I COULD MAKE A FORTUNE IF I COULD GO FIND DIESEL BUSES ARE COMPRESSED BUSES FOR CLIENTS RIGHT NOW AROUND YOU. WE ARE CAN'T, SO WE ARE TELLING EVERYONE TO BUY AND BUY QUICKLY AS MANY GASOLINE BUSES AS YOU CAN, BECAUSE TO YOUR POINT, AFTER 2035, YOU CAN CONTINUE OPERATING WHAT YOU HAVE IN PLACE BUT WILL NOT BE ABLE TO REPLACE IT WITH THE SAME TYPE OF FUEL OR WHAT HAVE YOU. FOR INSTANCE, IF YOU ARE SITTING HERE ON A POT OF MONEY AND ASKING PTI WHAT SHOULD WE BUY, WHAT HAVE YOU, WE WOULD NOT TELL YOU RIGHT NOW TO DO 100% EV. WE WOULD TELL YOU FOR A UNIFIED DISTRICT, TO ABOUT 80%. YOU CAN SAVE 20 TO 30% ON A FOSSIL FUELED BUS BECAUSE YOU HAVE ATHLETIC TEAMS THAT YOU HAVE TO TAKE 150 MILES DOWN THE ROAD AND WON'T BE ABLE TO GET THE MALL. SO, THIS IS A CHANGING SCENARIO.

>> RIGHT, I KNOW IT IS REALLY NUANCED BECAUSE ALSO THE COST OF THE EV BUSES TO REPLACE NOW COMPARED TO WHAT THE EV MIGHT BE IN 2035 IS SIGNIFICANT VACANTLY DIFFERENT. ONE MORE QUICK QUESTION AND I WILL THROW IT BACK. SO, IF WE FACTOR IN THE COST WITH THE BUSES , WE ARE GOING TO MAINTAIN THOSE AND HIRE A GRANT WRITER AND GO THAT ROUTE, SEE WHAT WE CAN GET , IF WE WERE TO DO APPLES TO APPLES AS FAR AS TAKING OUT THE REPLACEMENT COST OF THE BUSES, WHAT WOULD YOU SAY THAT IS COMPARED TO THEN DURING OUT LIKE WE HAVE BEEN DOING?

>> YOU CAN PAY ABOUT 15 TO 18% MORE FOR THE BEWE DO THAT ANALYSIS ALL THE TIME. THAT IS THE ANSWER TO MY QUESTION HERE. IT ALL DEPENDS ON HOW BELLFLOWER LOOKS AT THAT. YOU BRING ON THE RESPONSIBILITY, THE CLASSIFIED STAFF, THE NEED TO MAINTAIN ONGOING, NOT JUST INITIALLY, BUT THE RECRUITMENT OF THOSE DRIVERS AND I TRULY WANT TO STRESS WITH YOU, THAT IS NOT AN EASY TASK RIGHT NOW. WE HAVE 20 OR SO CLIENTS IN THE CONTRACT RIGHT NOW AND I CAN ONLY THINK OF ONE WHO HAS THEIR ROUTES FULLY FILLED, SO YOU COULD BE TAKING ON THE ISSUE OF INSTRUCTIONAL MINUTES, KIDS NOT BEING IN THE PROGRAMS, WHAT HAVE YOU. MOST OF THOSE ORGANIZATIONS HAVE ALREADY DELETED -- YOU HAVE A GENERAL AT THE POPULATION IN THEIR AND THAT WEIGHED HEAVILY ON US. YOU DON'T HAVE TO PROVIDE SERVICES TO THAT POPULATION SO PROVIDE SERVICES TO THOSE DRIVERS. THE OTHER HANDFUL OF DISTRICTS DOING THAT, AND PLEASE DON'T DO THIS, THEY'RE GOING TO USE ALL SUPPORT STAFF THAT ARE LICENSED DRIVERS. THEY'RE GOING TO USE VEHICLE MAINTENANCE STAFF THAT ARE LICENSED DRIVERS AND I'M GOING TO WALK OUT ON A LIMB HERE AND TELL YOU YOU CANNOT AFFORD TO DO THAT VEHICLE MAINTENANCE PROGRAM RIGHT NOW.

THERE IS A LOT OF INFORMATION HERE YOU NEED TO GIVE SOME ATTENTION TO. IT CAN BE ADDRESSED. IT'S NOT A PROBLEM BUT YOU DO NOT WANT THOSE INDIVIDUALS OUT THERE DRIVING YOU KNOW WHEN YOU HAVE BUSES THAT ARE NOT BEING INSPECTED EVERY 45 DAYS, 3000 MILES, YOU DON'T HAVE THAT MECHANIC

AROUND SO I CAUTION YOU. >> CAN I CLARIFY ONE THING? THANK YOU SO MUCH FOR EXPLAINING THAT. I KNOW A COUPLE OF TIMES YOU HAVE ASKED IF WE ARE HIDING A GRANT WRITER. I WANT TO CLARIFY WE ARE CONTRACTING OUT WITH A GRANT WRITER. WE ARE NOT HIRING AN INTERNAL PERSON. I JUST

WANTED TO CLARIFY THAT. >> I HAVE A QUESTION REALLY QUICKLY. I UNDERSTAND THE LACK OF BUS DRIVERS LIKE WE HAVE TALKED ABOUT THIS. YOU ARE NOT THE ONLY ONE THAT IS TOLD IS THAT BUT WHAT I AM NOT UNDERSTANDING IS WHETHER WE HAVE OUR OWN FLEET OR WE PARTNER OUT, ISN'T THERE A LACK OF BUS DRIVERS SEE THE WAY QUESTION

>> YES, THE ONLY CHALLENGE THAT HAS CHANGED POST-PANDEMIC IS THE PRIVATE CONTRACTORS ARE ABLE -- THEY ARE NOT PAYING AS MUCH AS YOU WOULD FRANKLY. I DON'T KNOW ABOUT HEMET. BUT, THEY CAN OFFER LARGE CONTRACTS BECAUSE THEY HAVE MULTIPLE PROVIDERS SO FOR INSTANCE, IF BELLFLOWER WERE TO GO OUT TO BID RIGHT NOW, THOSE CONTRACTS THAT COME IN ARE GOING TO BE MOST COMPETITIVE I KNOW ONE THAT IS ALREADY IN YOUR FLEET

[02:20:03]

COURSE, IN THAT ARRANGEMENT. >> OKAY. ANY QUESTIONS?

>> YES. THIS ONE IS DIRECTED TO STAFF. THIS IS HERE WE ARE APPROXIMATELY TRANSPORTING 139 GENERAL ED STUDENTS AND YOU PROBABLY HAVE SAID THIS BEFORE BUT EXACTLY WHAT ARE THE REASONS WE ARE TRANSPORTING GENERAL ED STUDENTS TO

DIFFERENT SCHOOLS? >> TYPICALLY, IT IS BASED ON THE DISTANCE THEY LIVE FROM THE SCHOOL THEY ARE ATTENDING.

>> OKAY, SO I SEE YOU ARE GOING TO SAY SOMETHING.

>> THERE WAS ALSO A PROGRAM OFFERED WHEN WE CLOSED THE PROGRAM AT ONE SCHOOL AND TRANSFER THE PROGRAM TO ANOTHER SCHOOL THAT IS PRETTY IMPACTFUL, AND THAT IS THE DISTANCE TO THE SCHOOLS WHEN WE HAVE TO PLACE THEM AT OTHER SCHOOLS BECAUSE WE DON'T HAVE THE SPACE IN THE CURRENT SCHOOL, WHICH AS YOU KNOW, BASED ON DROPPING ENROLLMENT AND THE NUMBER OF CLASSROOMS WE CAN OFFER AND THE NUMBER OF STUDENTS, THAT IS WHAT WE ARE DOING.

>> SO, IS IT SAFE TO SAY WE WOULD NEED TO ALSO LOOK AT HOW WE DO THAT THIS UPCOMING SCHOOL YEAR AND MAYBE BEING A LITTLE

BIT MORE ORGANIZED? >> YES. WE WILL BE ORGANIZED.

WE JUST HAVE INCREDIBLY SMALL SCHOOLS THAT REQUIRE SOME OF THESE THINGS. THE OFFERING OF THE TRANSPORTATION IS WHAT I FEEL LIKE WE ARE GOING TO NEED TO LOOK AT MORE. WHAT IS REQUIRED TO BE OFFERED IS WHAT WE NEED TO LOOK AT MORE.

>> OKAY. AND THEN -- THANK YOU FOR ANSWERING THAT QUESTION. MY NEXT QUESTION IS, DO WE HAVE A PLAN FOR THIS UPCOMING SUMMER FOR ESY AND THEIR TRANSPORTATION NEEDS?

>> THAT IS KIND OF WHAT TIM TOUCHED ON. HE DID NOT GET QUITE THE ANSWER. I DID TALK TO THE CBO AT HEMET AND ASK IF THERE WAS A NEED TO FINISH OFF THE SUMMER, IF THAT WAS A POSSIBILITY. WE ARE GOING TO NEED TO MOVE FORWARD WITH THE CONTRACTOR REGARDLESS, GIVEN THE TIME FRAME OF SUMMER AND THE NEW YEAR, SO WE ARE GOING TO HAVE TO GET THAT FAIRLY QUICKLY AND IF THAT CONTRACTOR CAN PROVIDE THOSE SUMMER SERVICES, THAT IS WHAT I WOULD PREFER TO MAKE THAT MOVEMENT, WORK WITH THAT NEW CONTRACTOR IN THAT TIMEFRAME OF THE SUMMER WHEN THE BUS ROUTES ARE SMALLER AND THE NUMBER OF STUDENTS WE ARE TRANSPORTING ARE SMALLER, SO THAT WE CAN GET A GOOD FEEL.

>> SO, AROUND WHEN WOULD WE NEED TO HAVE THAT TO THE BOARD TO BE ABLE TO PROVIDE THOSE SERVICES ?

>> WE ARE GOING TO NEED TO GO OUT WITH A BID FAIRLY QUICKLY .

THAT WOULD BE THE SIX TO EIGHT WEEK PROCESS WE HAVE TALKED ABOUT WITH THE BOARD. AS SOON AS WE CAN GET DIRECTION, WE WILL GO OUT WITH THE BID AND THEN WE WILL COME BACK WITH AN AWARD AND THAT IS WHEN I WOULD PROBABLY USE PTI TO FIGURE OUT THE BEST MECHANISM FOR MOVING FORWARD WITH THAT CONTRACTOR.

>> SO, WE ARE LOOKING AT SOMEWHERE MAKING SURE THAT WE HAVE A CONTRACT SERVICE FOR SUMMER BY AROUND MARCH ?

>> MARCH OR APRIL. I WOULD LIKE TO MAKE SURE OF SUMMER IN THE NEXT SCHOOL YEAR JUST TO BE SAFE.

>> AND IN MY NEXT QUESTION. HAVE WE EVER FOUND -- IT SAYS HERE THAT IT APPEARS THE DISTRICT IS BEING INVOICED. MY CONCERN IS THE WORD "APPEARS." SO, ARE WE HAVING ALL THOSE

INVOICES COME IN CORRECTLY ? >> IT MIGHT BE A CHOICE OF WORDS ON MY PART. WE LIKE TO GO IN AND SEE A CONTRACT AND ANALYZE THE CONTRACT. VERY UNCOMFORTABLE WITH THAT. I WOULD'VE LIKED TO HAVE TOLD YOU YOU ARE PAYING A DAILY BASE RATE OF THIS AND THIS MANY HOURS AND WHEN YOU GO OVER YOUR BASE RATE YOU PAY AN INFLATED PRICE OF THIS. WE DON'T HAVE THAT TYPE OF CONTRACT. WE HAVE UNLIMITED SERVICES COOPERATIVE CONTRACT THAT REALLY DOES NOT TALK NECESSARILY THAT WE WERE

[02:25:02]

STAFF ACROSS THE BOARD. >> OKAY, THANK YOU. WITH REGARDS TO THE PROGRAM FLEET VEHICLES , REPLACEMENTS, THE TICKET SYSTEM , ARE WE ANYWHERE NEAR LOOKING AT AN ORGANIZATIONAL SYSTEM THAT WORKS?

>> WE ARE STARTING THAT PROCESS, I THINK, IN AUGUST.

PATRICK BROUGHT A REPORT TO YOU GUYS THAT TALKED ABOUT THE MAINTENANCE PROCESS OF UTILIZING A SYSTEM. ONE OF THE THINGS THAT HAS COME UP IS WHAT ARE SOME OTHER SYSTEMS OUT THERE, SO AGAIN, THIS REPORT, THANK YOU TO PTI, WAS ASKED FOR IN OCTOBER AND TURNED AROUND WITHIN TWO MONTHS, AND THEY SPENT MANY DAYS ON OUR CAMPUS. LOOKING. THEY TALK TO PRINCIPALS, THE TALK TO TRANSPORTATION STAFF AND PHYSICAL STAFF. THE TURNAROUND ON THE DETAIL OF THIS REPORT IS SUPER-HELPFUL BUT WE DID JUST RECEIVE IT OVER THE DECEMBER-JANUARY TIME FRAME SO WE ARE GOING TO START LOOKING AT THE RECOMMENDATIONS AND LIKELY START BRINGING FORWARD THOSE -- YOU KNOW, THE NEEDS FOR SOFTWARE AND INVENTORIES.

THOSE KIND OF THINGS ARE DEFINITELY ON THE DOCKET AND PROBABLY SOME OF THE MOST PRIORITIZED THINGS THAT WE NEED

TO DO FIRST. >> OKAY, PERFECT. ALSO, SOME OF THESE PICTURES -- I'M SORRY, IT'S ALMOST LIKE HIM LOOKING AT MY SON'S BEDROOM. HE IS A TEENAGER. SO, ARE WE ALREADY WORKING ON THAT? I AGREE IT IS AN EASY FIX. WOULD YOU LIKE TO COME UP AND SAY SOMETHING? I SEE YOU NODDING. THANK YOU SO

MUCH. >> YES, RICK SANCHEZ, TRANSPORTATION OUT OF SERVICE TRANSPORTATION MANAGER. I'M ONE OF THE MECHANICS THAT IS BEEN HERE WITH THE DISTRICT FOR 21 YEARS. I STARTED OFF AS MECHANIC, THEN LEAD MECHANIC AND I AM STILL HANDLING LEAD MECHANIC DUTIES AS WELL AS WORKING ON THE FLOOR THIS MORNING AND THE SCHOOL BUS BECAUSE WE JUST GOT A NEW MECHANIC HIRED IN OCTOBER RIGHT BEFORE THEY SHOWED UP BECAUSE WE WERE SHORT STAFFED AND WE HAVE BEEN SINCE THE PANDEMIC. OUR PREVIOUS LEAD MECHANIC RETIRED IN DECEMBER OF 2019, THREE MONTHS BEFORE THE PANDEMIC HIT AND WE WERE RUNNING SHORT-STAFFED SINCE THEN. SO, AS FAR AS HOUSEKEEPING, I TOOK A CLASS WITH TIM , THE CASWELL CLASS FOR DIRECTOR OF MAINTENANCE , TRANSPORTATION LEADERSHIP ACADEMY PAID FOR OUT OF MY POCKET BECAUSE I WANTED TO INCREASE MY KNOWLEDGE TO BE ABLE TO BE PREPARED FOR THIS POSITION HAD IT COME AVAILABLE, AND I LEARNED A LOT AND I HAVE LEARNED THAT HE PROVIDED THIS SERVICE THROUGH PTI AND I ACTUALLY GAVE THEM A CALL AND KIND OF GOT THE BALL ROLLING FOR THEM TO COME DOWN TO LOOK AT OUR TRANSPORTATION DEPARTMENT AND SEE OUR TEENAGER ROOM THAT WE ARE WORKING ON . AS AN ANSWER TO YOUR QUESTION, YES, WE ARE CURRENTLY WORKING ON IT. WE HAVE A LOT OF THINGS IN THE SHOP THAT DO NEED TO GET CLEANED UP AND PUT AWAY. I AM LOOKING AT ADDITIONAL FLEET MAINTENANCE SOFTWARE, INVENTORY SOFTWARE. THESE ARE ALL THINGS THAT DEFINITELY NEED TO BE IMPLEMENTED. AGAIN, WE JUST HIRED A NEW TECHNICIAN WHO IS VERY GOOD AT DIAGNOSTICS, WHICH WE LACKED, SINCE I HAD BEEN

[02:30:01]

THIS GUY WHO IS WORKING FOR US NOW SINCE OCTOBER HAS BEEN ABLE TO GET THREE OR FOUR OF THESE BUSES BACKUP, CERTIFIED AND INSPECTED BY CHP SINCE TIM HAS BEEN HERE, SO WE ARE WORKING ON THAT. BUT, AS FAR AS GETTING THE WORK DONE THAT NEEDS TO BE DONE, I'M GLAD I HAVE THE REPORT, I HAVE ALL THE PICTURES AND THIS IS SOMETHING I WILL BE GOING OVER WITH MY STAFF SO WE CAN GO THROUGH AND ADDRESS THESE AND GET IT TAKEN CARE OF AND INVITE YOU DOWN TO TAKE A LOOK AND HOPEFULLY YOU WILL SEE THAT WE CLEANED IT UP AND DID NOT JUST SHOVE EVERYTHING IN

THE CLOSET. ANY QUESTIONS? >> THANK YOU. ONE MORE QUESTION . SO, YOU ARE SAYING THAT THE SYSTEM THAT WE CURRENTLY HAVE,

WHICH -- >> WE HAD PURCHASED BEFORE MARK, OUR LEAD MECHANIC PREVIOUSLY, WE LOOKED AT DOLPHIN FLEET SOFTWARE. VERY LIMITED, VERY INEXPENSIVE BECAUSE WE WERE NOT LOOKING AT SPENDING A LOT OF MONEY, AND IT JUST DID NOT INTEGRATE VERY WELL, SO WE WOULD WANT TO -- AND ARE IN THE PROCESS OF THAT RIGHT NOW LOOKING AT A MORE ROBUST USER INTERFACE FRIENDLY SOFTWARE PACKAGE FOR OUR TRANSPORTATION VEHICLE FLEET MAINTENANCE, NOT JUST THE BUS FLEET BUT ALSO THE WHITE FLAG, AS WELL. THAT IS GOING TO BE A CHALLENGE BECAUSE WE HAVE OLDER GUYS WHO ARE NOT VERY TECHNOLOGICALLY SAVVY, AND THEY ARE USED TO HANDWRITING REPAIR ORDERS RATHER THAN HAVING TO INPUT ALL OF THIS ON THE COMPUTER NOW. SO A LITTLE BIT DIFFERENT. DEFINITELY A LOT OF GROWING, BUT DEFINITELY SOMETHING WE CAN DO.

>> THANK YOU FOR MENTIONING THAT. THAT WAY WE CAN ALSO

INAUDIBLE ] >> BE PREPARED FOR WHEN I GET THOSE ESTIMATES AND PRESENT THEM TO THE BOARD BECAUSE A LOT OF THAT STUFF IS NOT CHEAP. THE SOFTWARE PACKAGES AND EVERYTHING NOW IS CLOUD-BASED NOW, SO IS -- THERE IS NOT ONLY THE INITIAL OUTLAY FOR THE SOFTWARE PACKAGES, THERE'S ALSO GOING TO BE AN ANNUAL RENEWAL TO USE THE SOFTWARE WHICH MOST SOFTWARE PACKAGES USE NOW.

>> OKAY, THANK YOU. I BELIEVE I AM DONE WITH MY QUESTIONS.

THANK YOU SO MUCH. >> THANK YOU. BOARD MEMBER

CINTRON. >> I JUST WANTED TO MAKE A FEW COMMENTS TO MR. SANCHEZ FIRST. A LOT OF MY QUESTIONS HAVE ALREADY BEEN ANSWERED OR ASKED AND ANSWERED , BUT MR. SANCHEZ, I WANTED TO GIVE YOU KUDOS FOR SPENDING -- INVESTING IN YOUR EDUCATION TO BE ABLE TO RISE AND GET THE WORK THAT NEEDS TO GET DONE DONE, SO I REALLY APPRECIATE IT, AND I KNOW THAT LOOKING AT A REPORT USUALLY BEATS US UP. BUT ALSO, IT GIVES US AN OPPORTUNITY TO FIX WHAT ACTUALLY NEEDS TO BE FIXED, ESPECIALLY IF THERE IS AN OUTSIDE PERSON LOOKING AT IT.

AND, I WOULD LIKE TO MAKE A COMMENT ABOUT WHEN YOU ARE PRESENTING THINGS FOR US, TO LOOK OUT FOR SOFTWARE AND THINGS LIKE THAT, I WOULD ALSO SUGGEST TO INCLUDE TRAINING OF THAT SOFTWARE FOR YOU AND YOUR STAFF BECAUSE I'M SURE THERE IS GOING TO BE UPGRADES. THERE IS GOING TO BE TRAINING FOR THOSE UPGRADES, AS WELL, SO PLEASE KEEP THAT IN MIND BECAUSE I DEFINITELY FEEL LIKE YOU KNOW, WE ARE EVERYDAY STUDENTS, SO I REALLY APPRECIATE YOU AND THANK YOU SO MUCH FOR BEING WILLING TO COME UP AND ANSWER OUR QUESTIONS.

>> THANK YOU VERY MUCH. I APPRECIATE IT.

>> ABSOLUTELY. >> I'M GOING TO GET BACK TO YOU. I KNOW YOU HAVE A FEW. I JUST WANT TO SAY A FEW THINGS.

HONESTLY, IN MY MIND, I DON'T THINK WE HAVE AN OPTION. I THINK THE OPTION IS NUMBER ONE BECAUSE BASICALLY WE HAVE NO CHOICE. I BELIEVE WE SHOULD HAVE OUR OWN INTERNAL FLEET.

YOU JUST SAID COSTS ARE GOING UP 16 TO 27%. WE ALREADY HAVE THE BUSES. WE HAVE THIS BEAUTIFUL MAINTENANCE. I BELIEVE WE SHOULD BE RUNNING OUR OWN LIKE WE USED TO IN THE PAST BEFORE IT WAS BROUGHT BACK BUT I ALSO UNDERSTAND IT IS NOT FEASIBLE RIGHT NOW. WE CAN'T DO THAT SO IT SOUNDS LIKE WE'RE GOING TO HAVE TO CONTRACT OUTSIDE ANYWAYS. I WOULD LOVE

[02:35:02]

AS FAR AS THE OTHER THINGS, I'M GOING TO BE HONEST. I'M PRETTY FRUSTRATED WITH THIS REPORT BECAUSE THERE ARE A LOT OF PROBLEMS WITH THIS. I'M GOING BACK TO LIKE NUMBER ONE.

WE ARE SUPPOSED TO BE INSPECTING EVERY 45, 3000, AND WE ARE NOT DOING THAT. OH, SORRY, BRAD IS TALKING IS NOT SUPPOSED TO AND IT'S DISTRACTING ME. THE SHOP HAD NO EVIDENCE OF ACCURATE AND UPDATED VEHICLE LIST. WE DO NOT HAVE ESTABLISHED STANDARDS OF REPLACING PROGRAMS OR FLEETS WITH FLAT TIRES. I MEAN, THIS IS A LOT OF STUFF WE ARE NOT DOING. I AM GLAD OUR LEGAL COUNSEL IS NOT HERE BECAUSE HE WOULD PROBABLY BE FLIPPING OUT AND WE PROBABLY SHOULD BE PROVIDING HIM WITH THIS BECAUSE THIS IS OPENING US UP TO A LOT OF LAWSUITS. IT IS LIKE NOT FOLLOWING AN IEP, IN MY MIND.

THESE ARE THINGS THE STATE REQUIRES THAT WE ARE NOT DOING AND I DO UNDERSTAND AND I DO WANT TO SAY AGAIN, THE PEOPLE THAT ARE IN PLACE RIGHT NOW HAVE NOT BEEN IN PLACE , SO IT IS NOT ON THEM, SO PLEASE, EVERYONE KNOW THAT I'M NOT TALKING ABOUT YOU GUYS, BUT IT IS DISAPPOINTING TO SEE THIS REPORT AND HOW OUT OF COMPLIANCE WE ARE IN SO MANY AREAS. I MEAN, SO MANY AREAS. THAT IS DISAPPOINTING, SO I UNDERSTAND WE ARE GOING TO START CLEANING THAT UP. I GET THE TIDYING UP AND THINGS LIKE THAT, BUT WE NEED A SYSTEM TO DOCUMENT THIS AND I UNDERSTAND THE SOFTWARE WE ARE LOOKING AT, BUT COULD WE GET SOME TYPE OF REPORT, OR WHO -- I GUESS IT WOULD PROBABLY BE THE SUPERINTENDENT. WHO IS OVERLOOKING TO MAKE SURE THIS HAPPENS ? CAN WE GET A ONE, TWO, THREE, FOUR, FIVE, THIS IS DONE. THIS IS DONE. YOU KNOW

WHAT I'M ASKING? >> YES, WE CAN PROVIDE YOU AN

UPDATE ALONG THE WAY. >> THANK YOU, AND I DON'T MEAN TO BE CRITICAL BUT AGAIN, THIS IS LITIGATION, SAFETY OF OUR CHILDREN, SAFETY OF OUR EMPLOYEES. THERE IS A LOT TO THIS, SO THIS IS A LITTLE BIT FRUSTRATING. I WILL TAKE IT BACK TO BOARD MEMBER CRIHFIELD.

>> THANK YOU, MADAM PRESIDENT. ONE QUICK QUESTION . THE GPS SYSTEM WE HAD GOTTEN, HOW MUCH DID WE INVEST IN THAT BECAUSE THAT IS ONE OF THE THINGS WE TALKED ABOUT IF WE WERE TO DO IT INTERNALLY, WE WOULD NEED THAT GPS SYSTEM FOR ALL OF OUR BUSES TO TRACK THEM. HOW MUCH WAS THAT?

>> I WILL LOOK INTO THAT AND GET BACK TO YOU.

>> OKAY, THANK YOU. I AGREE WITH PRESIDENT STEWART. AGAIN, I THINK THE HISTORY OF THE SITUATION AND AGAIN, THE REPORT IS GREAT. ALL GOOD INFORMATION, I'M SURE STAFF IS GOING TO TAKE IT AND IT'S ONLY GOING TO HELP US GROW, BUT THE WAY IT WAS DONE WITH OUR CLASSIFIED STAFF IN THE BEGINNING WAS TERRIBLE. IT BECAME A LEGAL MATTER AND JUST WAS NOT GOOD. I THINK IT HURT THE CULTURE OF OUR DISTRICT . ONE OF THE THINGS WE HAVE BEEN WORKING REALLY HARD ON HIS RESTORING THAT CULTURE AND IT DOESN'T MEAN LIKE -- I THINK YOU KNOW, I'M SURE THERE HAVE BEEN BUS DRIVERS WERE GREAT AND I WOULD BE CURIOUS TO SEE IF WE WERE TO ASK LIKE HOW MANY, BECAUSE A LOT OF THEM LIVE HERE BUT THEY ARE WORKING FOR HEMET UNIFIED SCHOOL DISTRICT , LIKE HOW MANY OF THEM WOULD STAY HERE AND HIRE ON WITH US? I MEAN, IT SEEMS LIKE A NO-BRAINER IF THEY ARE ALREADY DOING THE JOB BUT I ALSO THINK IT IS IMPORTANT TO HAVE STABILITY FOR OUR KIDS WHEN THEY GET ON THE BUS, TO SEE THE SAME PERSON, HAVE THAT ANCHOR PERSON THEY WANT TO SEE EVERY DAY. IT SPEAKS TO THE SAFETY AND CULTURE OF OUR DISTRICT. THAT WOULD BE MY IDEAL , AND I UNDERSTAND IT IS MORE WORK. THERE IS A LOT THAT COMES WITH THAT AND I AGREE WITH PRESIDENT STEWART IF WE NEED TO FIND SOMETHING IN THE INTERIM TO GIVE US TIME TO MAKE THAT WORK, BUT THE FACILITY IS GREAT. OUR STAFF ARE MORE THAN CAPABLE AND ABLE TO BEAT THOSE RECOMMENDATIONS. I THINK WE HAVE A LOT OF GREAT STUFF GOING ON OVER AT THE TRANSPORTATION YARD. I THINK IT WOULD BE AWESOME TO HAVE IT BE OURS AND TAKE SOME PRIDE IN OWNERSHIP.

BUT AGAIN, GOING A DIFFERENT DIRECTION FOR A LIMITED AND SET TIME , I WOULD BE OKAY WITH THAT, AS WELL.

>> MAY I OFFER A SUGGESTION? AND, I CONCUR. FIRST OF ALL, DO NOT FEEL ISOLATED OR ALONE. I WOULD SAY ABOUT 30% OF OUR ASSESSMENTS IDENTIFY OUR HEAVIEST AREA AS VEHICLE MAINTENANCE AND OVERALL OPERATIONS BUT IT IS VERY DIFFERENT HERE IS THE ATTITUDE OF THE PERSONAL WE WORKED WITH WAS SUPERIOR. IT WAS TRANSPARENT. THEY TOOK US EVERYWHERE, HONORED IT AND OWNED IT. THERE IS A PLAN. YOU HAVE A CHECKLIST. START WITH THAT. I THINK YOU ARE IN A VERY SERIOUS SITUATION BECAUSE I DON'T KNOW IF WE HAVE A SPECIAL AD -- ED PERSON IN THE CLASSROOM HERE BUT THOSE

[02:40:14]

IMPORTANT TO NOTE THAT. >> CAN YOU REPEAT THAT AGAIN?

>> 12 ROUTES BEING PERFORMED. HEMET IS AUGMENTING WITH THE SUB CONTRACT WITH TRANSPORTATION OF AMERICA TO USE FOUR AND THEY ARE USING SPA'S BUSES.

>> SO THAT IS COMING OUT OF WHAT WE ARE ALREADY PAYING HIM?

>> THEY ARE PAYING. >> SO, IT IS NOT A SEPARATE

BILL. >> IS NOT A SEPARATE BILL BUT IT SHOWS TO HEMET NOT BEING ABLE TO STAFF THEIR STAFF TO SUPPORT OUR SCHOOLS SO THEREFORE THEY ARE SUBCONTRACTING OUT AT LEAST FOUR OF THEIR ROUTES ON THOSE BUSES, AS TIM MENTIONED, ARE USING THEIR BUSES, SO THE CONTRACT IT OUT WITH THE INTENTION FOR THEM TO USE THEIR

FLEET. >> OKAY.

>> I HAVE A QUESTION REALLY QUICK. IT MIGHT BE A SILLY QUESTION, BUT I KNOW WE ARE SAYING THERE ARE 14 ROUTES TYPICALLY, AND I'M NOT SURE IF YOU CAN ANSWER THAT BUT HOW MANY BUSES ARE BEING USED AT ONE TIME IN A DAY? IT IS MORE THAN 14 ROUTES. I'M ASSUMING THERE ARE FIELD TRIPS OF THINGS. TYPICALLY HOW MANY BUSES DO WE USE IN A DAY?

>> TAKE THE FIELD TRIPS OUT FOR A SECOND. IT'S TERMINOLOGY, I'M SORRY. A ROUTE IS USUALLY MADE UP OF MANY RUNS. THINK OF A RUN MATCHING A SCHOOL, SO IDEALLY FOR UNIFIED DISTRICT IT IS HARD RIGHT NOW WITH A SECONDARY LATE START TIMES, BUT YOU WOULD BUILD A ROUTE WITH TWO RUNS IN THE MORNING AND TWO RUNS IN THE AFTERNOON. WE DID NOT DO A DEPRIVING ANALYSIS HERE BUT IF YOU ARE DOING THAT, YOU'RE PROBABLY GOING AS EFFICIENT AS IT COULD. I LOOKED AT YOUR RATIO OF STUDENT LOAD AND YOU WERE RIGHT IN THE NORM GENERALLY FOR SPECIAL EDUCATION. GENERAL EDUCATION WE DID NOT CALCULATE BECAUSE WE UNDERSTAND A LOT OF THOSE STUDENTS ARE COMING FROM A SPECIFIC PROGRAM BUT THERE IS A BOUNDARY ISSUE, SO IT DOES NOT REALLY MATTER WHAT THE NUMBER IS THERE SO BASED ON THE NUMBER OF STUDENTS YOU HAVE , AND THAT IS WHY YOU DID NOT SEE IN THE PROPOSALS, WE STAYED RIGHT WITH THE 12 ROUTES BECAUSE --

>> THE REASON I'M ASKING, I MIGHT NEED TO ASK IT BETTER, WE HAVE 32 BUSES, WE ARE SAYING IT IS VERY IMPORTANT THAT WE REPLACE THE BUSES BUT ARE WE USING 32 EVERY DAY?

>> NO, AND OUR REPLACEMENT PLAN IS NOT SUGGESTING THAT YOU REPLACE 32 BUSES, SO THERE ARE SOME THINGS WE DON'T ADDRESS IN HERE. ONE IS, IN OUR OPINION -- YOU PROBABLY HAVE MORE BUSES THAN YOU NEED TO HAVE. REPLACEMENT WAS BASED ON THE BUS AND THE BUS TYPE WITH A FEW EXTRA MODELS, AND WE PATTED THAT. WE DID NOT PLAN THAT 6.2 MILLION BASED ON REPLACING 32 OR 33 BUSES AND I THINK RICK CAN PROBABLY TELL YOU BETTER THAN I . NUMEROUS BUSES ARE NOT OPERATIONAL AT THIS TIME, I

BELIEVE. >> I THOUGHT THERE WERE 32 OPERATIONAL AND ONE THAT WAS NOT?

>> GET THAT ANSWER, BUT I'M CURIOUS AS TO HOW MANY BUSES WE USE IN A DAY. I KNOW WE HAVE 32. DO YOU KNOW WHAT I MEAN? HOW MANY DO WE USE IN A DAY? I'M GOING TO PASS IT ON TO

VICE PRESIDENT GARZA. >> HOW LONG DOES IT TAKE TO

TRAIN A BUS DRIVER? >> RECRUITING IS THE THING. SO, YOUR RECRUITING FOR A COMMERCIAL DRIVER. THERE IS VERY STRINGENT PEGRAM CRITERIA FOR THEM. FOR A TYPICAL SCHOOL DISTRICT IN TYPICAL HR FASHION, YOUR RECRUITING AND YOU DON'T WANT TO RUN THE CLASS BECAUSE THE STATE-MANDATED CLASS IS TO A MINIMUM OF 20 HOURS BEHIND THE WHEEL, 20 HOURS IN CLASSROOM THAN YOU DO DISTRICT PROTOCOL, SPECIALIZED TRAINING, WHAT HAVE YOU. WHEN I WAS SITTING DIRECTOR HAD A 65-OUR CLASS, SO IF OUR INSTRUCTORS WERE NOT OUT DRIVING A BUS, IT WOULD TAKE US APPROXIMATELY SIX WEEKS, AND WE CONSIDERED OURSELVES DOING A PRETTY DARN GOOD JOB IF WE YIELDED ANYWHERE

[02:45:01]

>> THE REASON I AM ASKING THIS QUESTION IS BECAUSE PERHAPS WE HAVE SOME STUDENTS WHO ARE, YOU KNOW, LOOKING TO GO INTO MAYBE NOT PERHAPS BUS DRIVING, BUT YOU KNOW, SOME TYPE OF TRAINING RIGHT OUT OF HIGH SCHOOL AND MAYBE THIS IS SOMETHING WE

COULD LOOK INTO. >> THAT ACTUALLY WAS LOOKED INTO BY OUR FORMER CEO, MRS. AZEVEDO. SHE ACTUALLY SPEARHEADED THAT AND DID A LOT OF THAT RESEARCH AND I THINK AT THE TIME WE FOUND IT WAS NOT FEASIBLE . OUR KIDS CAN'T GO THAT ROUTE. BUT, IT WAS SOMETHING THAT WAS -- YOU COULD

SPEAK TO IT. >> I THINK ONE OF THE THINGS WE ALL NEED TO CONSIDER WHEN YOU'RE LOOKING AT THAT IS DO YOU WANT AN 18-YEAR-OLD OR 19-YEAR-OLD DRIVING A BUS FULL OF STUDENTS ? SO, THERE IS A MATURITY LEVEL WE'LL NEED TO HAVE. SOME LIFE EXPERIENCES DEALING WITH YOUNGER CHILDREN, AND YOU REALLY NEED TO THINK ABOUT MAYBE WHAT COULD THAT PERSON DO IN BETWEEN TO GAIN SOME LIFE EXPERIENCE BEFORE THEY ARE ACTUALLY BEHIND THE WHEEL .

>> WILL SAID. >> AND JUST THINKING OUTSIDE THE BOX HERE, AS WELL , MAYBE WILL SHOOT THIS ONE DOWN, TOO, AND THAT WILL BE OKAY. MAYBE LOOKING AT PARTNERING UP WITH SOME UNIONS. I'M NOT SURE IF THEY EVER HAVE --

>> I DIDN'T HEAR THE QUESTION. >> UNIONS, PARTNERING WITH UNIONS. IS THAT SOMETHING MAYBE WE CAN LOOK AT?

>> THERE IS ONE COMPANY IN NORTHERN CALIFORNIA, MICHAEL'S TRANSPORTATION, AND THAT IS THE ONLY COMPANY I HAVE SEEN BE ABLE TO PULL TOGETHER A UNION PARTNERSHIP AND BE ABLE TO SUPPLY DRIVERS . THEY HAVE MADE IT WHERE ALL THE OTHERS HAVE KIND OF FAILED. I THINK IT IS HARD BECAUSE -- I DON'T WANT TO SHARE MINE WHEN I HAVE THEM BECAUSE I NEVER HAVE ENOUGH IN SAN DIEGO COUNTY CREATED A COOPERATIVE TRUST FOR THE STRIVERS AND VEHICLE MAINTENANCE AND I FOUND OUT IT WAS GREAT AS LONG AS I WAS HELPING MY NEIGHBOR. WE WERE A BIG DISTRICT BUT WHEN I NEEDED HELP, IT JUST WASN'T THERE.

NOT BECAUSE THEY DIDN'T WANT TO.

>> I SEE WHAT YOU ARE SAYING. I JUST HAD TO ASK JUST FOR THE ONE-YEAR YOU KNOW, TIME GAP THAT WE NEED TO FULFILL THIS SERVICE FOR . THANK YOU SO MUCH FOR YOUR ANSWER.

>> I'VE BEEN THINKING ABOUT IT HERE AND OF OUR 14 BUS DRIVERS , TWO OF THEM DRIVE FROM HEMET TO HEAR TO DRIVE, RIGHT?

>> I'M NOT AWARE OF THAT, SO I DON'T KNOW.

>> PATRICK? >>

>> ALL OF THEM LIVE LOCAL? >> THE EIGHT HEMET BUS DRIVERS BECAUSE OF FOUR OF THEM BEING WITH THE OTHER BUS DRIVER SO THE EIGHT DRIVERS FOR DR. ELHESSEN -- HEMET LIVE LOCAL.

>> I WILL BE HONEST. I DON'T EVEN KNOW WHERE HEMET IS AT.

>> IT'S A LONG WAYS. I DROVE IT.

>> HOW MANY OF OUR BUS DRIVERS WHO LIVE LOCAL ARE GOING TO GO BACK AND DRIVE FOR HEMET BECAUSE DO THEY HAVE OTHER

CONTRACTS OUT THIS WAY? >> THEY HISTORICALLY DID AND AS A SIDE NOTE, MY WORK WITH MARGE WHEN MARGE LEFT AND HAVE ONE AWAY, THAT TREMENDOUSLY IMPACTED YOU BECAUSE THEY WERE USING THOSE RESOURCES. THEY HAD -- THEY DID SOME WORK FOR A DISTRICT TO THE WEST OF YOU HERE BUT I DON'T KNOW IF THEY STILL ARE. IT IS MY UNDERSTANDING THEY HAVE TREMENDOUSLY REDUCED THEIR ENTERPRISE PROGRAM. I PICKED UP

[02:50:02]

THEY DON'T HAVE ANY. >> MY THOUGHT PROCESS IS IF THEY HAVE REDUCED AND HEMET IS OVER AN HOUR AWAY, THEY PROBABLY DON'T HAVE THE ROUTES TO GIVE IF THEY DON'T HAVE OUR CONTRACT, WILL THEY HAVE ROUTES TO GIVE THE BUS DRIVERS CURRENTLY IN MY THOUGHT IS, I BET WE JUST ALREADY HAVE OUR

DRIVERS AND THIS IS -- >> YOU MAY. I WAS NOT TOLD THEY WERE ALL LOCAL, TO BE HONEST WITH YOU. THEY TOLD ME THEY WERE SUPPLYING ABOUT 10% FROM THERE SO I GUESS THOSE WERE BACKUP DRIVERS. I DON'T KNOW.

>> THEY TOLD YOU 10%? >> YES, SO RICK IS SAYING NO AND I WOULD TRUST RICK THERE SO BUT REMEMBER, THERE ARE EIGHT DRIVERS REALLY YOU ARE TALKING ABOUT IF THEY HAD SOME LOYALTY TO HEMET AND THEY DON'T WANT TO STAY LOCAL. IF THEY DO, THAT IS GOOD . I WOULD THINK THEY WOULD WANT TO BUT IF THEY DON'T, I ASSURE YOU HEMET NEEDS THEM IN THEIR OWN ORGANIZATION. THAT IS A VERY LARGE ORGANIZATION FOR TRANSPORTATION, WELL OVER 125 ROUTES WITHOUT OTHER SUPPORT SERVICE CONTRACTS BECAUSE FOUR OF THOSE DRIVERS ARE STA.

>> I WOULD BET MONEY THEY'RE NOT GOING TO DRIVE AN HOUR BUT I JUST THINK THAT IS A REALLY GOOD -- IF THERE IS A WAY TO FIND OUT IF THEY WILL STAY WITH US IT SOUNDS LIKE THE ONLY BIG DIFFERENCE BETWEEN CONTRACTING WITH HEMET AND NOT, BECAUSE WE DO THE MAINTENANCE AND EVERYTHING OURSELVES ANYWAY, IS JUST WHO IS DRIVING THE BUSES. I FEEL LIKE THE SOLUTION IS RIGHT IN OUR FACE AND HIRING IS PROBABLY VERY DIFFICULT, BUT I THINK THE BULK OF PEOPLE WOULD BE THERE AND AGAIN, I DON'T KNOW. YOU GUYS ARE THE EXPERTS BUT I FEEL PRETTY GOOD ABOUT

THAT. >> HOW MANY BUS DRIVERS DO WE NEED FOR ESY? IS IT THE SAME AMOUNT OR A LOWER AMOUNT

BECAUSE IT IS NOT AS MANY KIDS? >> I DON'T KNOW THE EXCESS NUMBER BUT IS SIGNIFICANTLY SMALLER AMOUNT SINCE WE ARE

TRANSPORTING FEWER STUDENTS. >> CAN YOU KIND OF GIVE US MAYBE ON FRIDAY AN IDEA? IT DOESN'T HAVE TO BE EXACT.

>> I CAN DEFINITELY PULL THAT NUMBER FOR YOU.

>> ACROSS THE STATE IS ONE THIRD. I WOULD NOT EXPECT IN A FOOTPRINT THAT YOU HAVE HERE THAT IT WOULD DIFFER AND BASED ON YOUR NUMBERS, TOO, THAT YOU HAVE, SO.

>> BOARD MEMBER CRIHFIELD. >> WE TALKED A LOT ABOUT THE BUS ROUTES THAT WE HAVE AND I MEAN, IS THERE SOME EFFICIENCY THERE THAT WE COULD DO AS FAR AS FIGURING OUT OUR BUS ROUTES AS FAR AS IF WE DO HAVE LESS DRIVERS TO MAKE IT STILL WORK, LIKE ARE WE LOOKING INTO THAT?

>> I WOULD HOPE. I GIVE YOU A PERCENTAGE ON THE SPECIAL ED SIDE OF THAT PERCENTAGE FALLS WITHIN THE STATE. IF YOU ARE TRANSPORTING ON AVERAGE, NOT PER ONE, BUT ON AVERAGE, IN A UNIT, 10 TO 15 STUDENTS, YOU'RE HITTING THE STAGE -- STATE-WIDE AVERAGES. BECAUSE OF RIDE TIMES. CURB TO CURB PICKUPS, THE DISTANCES KIDS ARE GOING, ET CETERA SO IT DID NOT FALL OUT OF LINE. HERE'S MY EDUCATED GUESS, THOUGH. I WOULD LIKE TO BELIEVE IN MY HEART -- THERE ARE A LOT OF ORGANIZATIONS WHERE HEMET HAS BEEN, THAT THEY WOULD WANT TO RUN AS OPTIMALLY AS THEY COULD, ESPECIALLY WHEN THEY DID NOT HAVE THE STAFFING THEMSELVES OVER THE LAST COUPLE OF YEARS.

THAT TYPICALLY, INTERNALLY, LIKE IT OR NOT EVEN IF THE BOSS OF A FOR PROFIT CONTRACTOR MAY BE SAYING MORE BUSES, IS NOT GOING TO HAPPEN BECAUSE THE DISPATCHER IS CONDENSING THAT.

A DISPATCHER CONTINUES TO CONDENSE FIVE DAYS PER WEEK, FOUR WEEKS PER MONTH, ET CETERA YOU PROBABLY HAVE STUMBLED ONTO AN EFFICIENCY THAT CAN BE PUT INTO PLACE. THE NUMBER OF STUDENTS WERE TRANSPORTING FOR THE NUMBER OF ROUTES DOES NOT SEEM TO TOTALLY OUT OF LINE, SO IS IT POSSIBLE ? YES, IT IS BUT IT WOULD TAKE A ROUTING ANALYSIS. ONE OTHER THING. YOU GUYS ARE DOING IT RIGHT . THAT DATA TECHNICIAN THAT IS IN PLACE OUT THERE, THAT INDIVIDUAL IS CREATING THE ROUTE. YOU ARE NOT HANDING IT OVER TO THE PERSON WHO IS SELLING IN THE BUS TO USE TO ALSO TELL YOU HOW MANY BUSES WE ARE NEED. YOUR DISTRICT PERSON IS CREATING THAT ROUTE AND HANDING IT OVER TO YOUR SERVICE PROVIDER. THAT IS WHY YOU SAW OUR PROJECTION SET UP THE WAY THEY ARE, THAT IF YOU CONTINUED AND EVEN IN THE SHORT TERM IF YOU CONTINUE TO DO THAT ROUTING AND OVERSEE IT WITH YOUR M AND O LEADERSHIP TEAM AND THAT INDIVIDUAL OUT THERE DOING THE ROUTING, DON'T CHANGE THAT.

>> LASTLY, I WILL SAY JUST A COUPLE OF THINGS. IT SOUNDS LIKE WE ARE ALREADY DOING A LOT OF STUFF THAT PUTS US IN A GOOD POSITION . I KNOW TIMING IS STILL AN ISSUE. WE'VE ALREADY MADE SOME INVESTMENTS GPS AND CERTAIN CHANGES BUT THE ROUTE

[02:55:06]

>> JUST TO CLARIFY , WE ARE CREATING OUR OWN ROUTES HERE IN THE DISTRICT. HEMET IS NOT CREATING THEM?

>> NO. HEMET IS STILL CREATING THE ROUTES . WE HAD CREATED THESE 12 ROUTES , 13 , BEFORE MARK HAD RETIRED, AND HE WAS ACTUALLY THE LAST YEAR OF US HAVING OUR OWN TRANSPORTATION MANAGER. BEFORE THAT, HE WAS 30+ YEARS AS LEAD MECHANIC .

THE LAST YEAR, THEY MADE HIM TRANSPORTATION MANAGER, AND IT WAS JUST TOO LATE WITH WHAT WAS ALREADY IN PLACE AS FAR AS MOVING TO A CONTRACTOR , HEMET, AND WE HAD ACTUALLY HAD A LOT MORE ROUTES THAN THAT 12, 13, AND IT WAS KIND OF BLOATED AND HE PARED IT DOWN AND REALLY WORKED ON THAT AND ONE OF THE THINGS HEMET SOLD AS PART OF THEIR SERVICE WAS THEY WOULD DO A ROUTE ANALYSIS AND THE SOFTWARE THAT THEY HAVE , THEY PURCHASE AND THEY PAY FOR WITH A CERTAIN AMOUNT , I FORGET WHAT THE AMOUNT IS, BUT WHAT THEY DID WAS LEVERAGE THAT DOLLAR AMOUNT THAT THEY INVESTED IN THEIR ROUTING SOFTWARE AND WERE ABLE TO CONTRACT THAT TO DIFFERENT SCHOOL DISTRICTS AND SAY WE WILL DO A ROUTE ANALYSIS FOR YOU. GIVE US ALL OF YOUR STUDENT DATABASE. THEY PUT IT INTO THEIR COMPUTER SYSTEM AND PULL OUT THESE ROUTES AND BEFORE THEY DID A ROUTE ANALYSIS , THEY IMMEDIATELY SAID WE SHOULD DEFINITELY BE ABLE TO REDUCE THE NUMBER OF ROUTES BY TWO OR THREE ROUTES AND AT THE END OF IT, MARK HAD DONE AN EXCELLENT JOB. IT WAS ALREADY STREAMLINED AS GOOD AS IT COULD GET. THEY COULD NOT FINE-TUNE IT ANY BETTER, SO THAT IS WHAT WE HAVE BEEN SINCE HEMET HAS BEEN DOING OUR

TRANSPORTATION. >> I KNOW WE HAVE BEEN TALKING ABOUT OUR ROUTES. WHO ARE WE GOING TO BE WORKING WITH TO CREATE OUR ROUTES AND CHANGE OUR ROUTES? STAFF?

>> IT SOUNDS LIKE THE ROUTES WERE CREATED INTERNALLY SO I THINK AND THAT IS WHAT WE HAVE BEEN USING IS WHAT PTI IS SAYING SO WE WILL CONTINUE THE SAME PATTERN AND THAT IS WHAT WE WILL LOOK AT WHEN WE LOOK TO GET THAT EXTERNAL CONTRACTOR, IS TO MAINTAIN THE ROUTES THAT ARE WORKING FOR US.

>> I'M SORRY, YOU SAID THEY ARE NOT BEING MADE INTERNALLY, THAT HEMET IS CREATING THEM, RIGHT?

>> YES. WHAT YOU ARE ALLUDING TO US IF WE WERE TO TAKE OUR OWN TRANSPORTATION DEPARTMENT --

>> NO, I'M ALLUDING TO WE NEED ROUTES REDONE PRETTY SOON IN THE NEXT SIX AND WE NEED CONTRACTS BUT WHO IS GOING TO THEN DO THE ROUTES? WHOEVER WE WORK WITH EXTERNALLY OR HOW DOES THAT WORK AND IF YOU DON'T KNOW, CAN YOU LET US

KNOW THAT IN THE FRIDAY MEMO? >> WE WOULD ACTUALLY HALF TO PURCHASE OUR OWN ROUTING SOFTWARE.

>> IS THAT THE SOFTWARE WE'VE BEEN TALKING ABOUT?

>> THAT IS PART OF THE SOFTWARE. IT IS A WHOLE TRANSPORTATION SOFTWARE THAT WE ARE LOOKING AT. AND THAT

ROUTING WOULD BE INCLUSIVE. >> THOSE TWO POSITIONS I CALL ROUTER/DISPATCHER, THOSE ARE THE POSITIONS THAT DO EXACTLY WHAT YOU ARE ASKING THERE. THEY NOT ONLY RUN THE TWO-WAY RADIO, BUT THEY HAVE EXPERTISE IN ROUTING IN THE POSITION YOU HAVE OUT THERE, DESPITE WOULD YOU CALL IT NOW, MY UNDERSTANDING WAS SHE MANAGED THOSE ROUTES AND HEMET TOLD ME

THEY DID. >> IT SOUNDS LIKE SHE MANAGES THEM BUT SHE DID NOT CREATE THEM. IS THAT WHAT I'M

UNDERSTANDING? >> YES.

>> OKAY, CAN I SHARE A LITTLE BIT FROM OUR EXPERIENCE ABOUT ROUTING? MY EXPERIENCE, I UNDERSTAND THIS IS A SMALLER PROGRAM IN COMPARISON TO THE ENTIRE DISTRICT BUT WHAT WE WOULD DO IN THE CALEPS PROGRAM IS WE WOULD SEND IT TO HAMMETT

[03:00:05]

>> I KNOW WE'VE TALKED ABOUT THE SOFTWARE AND WE NEED TO PURCHASE SOME OF THE SOFTWARE. IS THAT COMING ON NEXT WEEK OR SOMETHING WE ARE LOOKING TO IN THE FUTURE?

>> IT WILL NOT BE ON NEXT WEEK'S BOARD, BUT IT IS SOMETHING WE ARE LOOKING INTO.

>> COLLEAGUES, ANY OTHER QUESTIONS OR COMMENTS?

>> YOU MENTIONED ESY YOU RECOMMENDED TO ONE YEAR WITH A

FIVE-YEAR OPTION. >> YES. THE PARTNER KNOWS THAT IF YOU ARE NOT PREPARED TO DO WHATEVER ALTERNATIVE YOU WANT IN YEAR TWO COURT ARE YOUR THREE OR YOUR FOUR, THEY HAVE THE OPTION TO EITHER BACKOUT THEMSELVES IF THEY WISH BUT TOO, THEY HAVE THEIR ESCALATORS. HOW YOU WOULD NORMALLY DO A FIVE-YOUR BID, YOU REALLY ARE ONLY AWARDING IT FOR ONE TO TWO YEARS. WE ARE DOING IT FOR A NUMBER OF YEARS RIGHT NOW WITH AN OPTION. AFTER FIVE YEARS, YOU ALWAYS REBID.

THAT WOULD INCLUDE THE SERVICE YEAR. IT'S CLOSE. I MEAN, YOU NEED TO BE MOVING ON THAT. WE NORMALLY ARE MOVING A BID FOR A CLIENT IN THE FALL AWARDING EITHER RIGHT BEFORE THE HOLIDAYS WERE RIGHT NOW , AND WE DO THAT JUST IN CASE YOUR EXISTING PROVIDER DOES NOT PREVAIL, THEY HAVE TO HAVE TIME TO MOVE OUT OF THE OTHER ONE MOVE IN AND THEY ARE GETTING THOSE CLASS LISTS IN APRIL OR MAY.

>> WHAT I'M CURIOUS ABOUT IS SAY IF WE WERE TO GO THE ROUTE OF BRINGING IT INTERNAL, WE WOULD NOT HAVE LIKE THAT EXTENDED YEAR MORE THAN JUST THIS TIME AROUND BECAUSE --

>> YOU ALWAYS HAVE IT, YEAH. THIS IS YOUR SUMMER ROUTING, YOUR SUMMER PROGRAM. BUT, I WOULD HIGHLY ADVISE YOU , I AM A CONSERVATIVE INDIVIDUAL. I DO NOT THINK THAT YOU CAN HAVE THE COMPONENTS IN PLACE AND THE EXPERTISE IN PLACE TO PUT ROUTING TOGETHER HERE IN THE NEXT COUPLE OF MONTHS, HAVE IT EFFICIENT , HAVE THE DRIVERS IN PLACE, AND BE READY TO ORGANIZE THOSE ROUTES AND IF YOU DON'T, YOU ARE IN VIOLATION OF FAITH NOW. IT IS A SERIOUS SITUATION.

>> SOUNDS LIKE A CHALLENGE. WE CAN DO IT. IT SOUNDS LIKE OTHER THAN JUST THE DRIVERS, WE ALREADY HAVE THE ROUTES.

>> IF I AM HEARING CORRECTLY, I MEAN, YOUR STUDENT NUMBERS ARE RELATIVELY LOW OVERALL , BUT THEY ARE APPROPRIATE FOR A DISTRICT OR SIZE, SO THAT MAKES SENSE. SO, YOU COULD -- A PERSON KNOWING WHAT THEY ARE DOING AND EXPERIENCED IN THAT JOB COULD MANUALLY ROUTE THOSE STUDENTS, BUT HERE IS WHAT YOU ARE LACKING AND I AM STILL UNCLEAR AS TO IF THE DISTRICT IS BUILDING THE ROUTE OR IF HAMMETT IS BUILDING THE ROUTE.

I THINK HAMMETT IS VERIFYING THE ROUTE IN THE ROUTING SYSTEM AND I MIGHT COME DOWN WITH DIFFERENT RIGHT AND LEFT IF I'M FOLLOWING. THAT IS THE CASE, THAT MEANS THERE IS THAT ONE PERSON HERE PROBABLY AND THAT IS THE DATA TECHNICIAN WHO HAS THAT HISTORY IN HER HEAD THAT COULD TAKE THAT ON AND TO SOME DEGREE MAYBE DOING IT ARE DOING VERY LITTLE OF IT AND GET IT IN PLACE BUT THAT IS JUST A CHALLENGE , TO BE VERY HONEST WITH YOU, AT THIS TIME OF YEAR AND FOR THE NATURE OF THOSE STUDENTS, THE VOLATILITY OF THE STUDENTS, THE LEGAL REQUIREMENT OF THOSE STUDENTS, I WOULD NOT GAMBLE WITH.

>> OKAY, SO IT SOUNDS LIKE WE SHOULD GO FOR A CONTRACT WITH

ESY. >> CAN I POINT OUT ONE THING WE ARE NOT SPENDING A LOT OF TIME TALKING ABOUT AND I'M SORRY I NEED TO BRING THIS BACK UP, BUT IT WAS MENTIONED EARLIER IN THE REPORT THAT WE HAVE A CONCERN ABOUT THE MAINTENANCE OF OUR CURRENT VEHICLES AND MAKING SURE THEY'RE ALL READING THE CURRENT REQUIREMENTS, SO I KNOW WE ARE FOCUSING A LOT OF TIME ON THE DRIVERS BEHIND THE WHEEL, BUT I THINK WE ALSO NEED TO FOCUS ON THE WHEELS WE HAVE ON THE ROAD AND I AM WONDERING YOU KNOW, MY CONCERN IS, WE HAVE A LOT IN THIS REPORT TO ADDRESS. THERE ARE PAGES OF IT . DO WE NEED TO FOCUS SOME TIME ON THAT BECAUSE IF YOU ARE ASKING , IF YOU'RE THINKING THAT WE ARE GOING TO GET OUR OWN DEPARTMENT UP AND RUNNING, YOU ALSO HAVE A LOT OF CLEANUP TO DO WITH THE WHEELS THAT ARE ON THE ROAD POSSIBLY. WE TALKED ABOUT SOME OF IT IS MINOR, BUT HE ALSO ALLUDED TO A COUPLE OF THINGS THAT WERE MAJOR AND ONE OF THEM IS A SOFTWARE TO TRACK WHAT WE ARE DOING WITH THOSE VEHICLES AND AS WE HAD MENTIONED, THE TRAINING FOR THE STAFF, BECAUSE I THINK IT WAS MENTIONED THAT WE ARE USE TO DOING THINGS PAPER AND PENCIL, SO I DON'T WANT TO FORGET THAT COMPONENT OF IT. I KNOW WE ARE FOCUSING A LOT OF THE DRIVER.

>> IF CHP, NO-FAULT TO THEM, GREAT ORGANIZATION, THEY ARE YOUR OBJECTIVE CRITERIA AND LOOKING AT ONCE A YEAR, THEY CAME IN AND SAID YOU ARE FANTASTIC, THAT'S GREAT. WE CAME IN, LIKE OF THE DRAWER AND THERE ARE TWO TO THREE BUSES, I FORGET THE NUMBER, THAT EXCEED THE 3000 MILE, 45 DAY PERIOD IF THAT HAD BEEN CHP ON BOARD WITH MY TEAM ON BOARD THAT BUS

[03:05:04]

TRANSITION. >> WE ARE TALKING ABOUT CHILDREN'S SAFETY. RIGHT? WE'RE TALKING ABOUT CHILDREN

ON THE BUS. >> I THINK WE UNDERSTAND COMPLETELY BUT I WANT TO GO BACK TO SOMETHING I WROTE DOWN THAT YOU SAID. YOU SAID THAT OUR CONTRACT WITH HEMET WAS A GREAT CONTRACT AND IT WAS BENEFICIAL. WHY? BECAUSE SIMILAR TO YOUR OWN COST IF YOU ARE OPERATING A SYSTEM ON YOUR OWN SO I THINK THAT IS WHERE WE ARE AT WITH THAT. I'M GOING TO SPEAK FOR MYSELF AND I THINK MOST OF MY COLLEAGUES I THINK THAT WE UNDERSTAND WE NEED SOMETHING NOW. WE NEED A CONTRACT NOW. WE'RE NOT GOING TO SAY LIKE LET'S HAVE OUR OWN MAINTENANCE RIGHT NOW BUT I DO THINK MANY OF US WANT TO EXPLORE THAT IN THE FUTURE AND I THINK THAT IS WHERE WE ARE AT WITH THIS AND THAT IS WHAT WE ARE TALKING ABOUT IS WE WANT TO LOOK TO THAT IN THE FUTURE. WE USED TO HAVE IT. WE SAW COSTCO UP AND WE ARE ALSO TALKING ABOUT YOU SAID THERE IS A 16 TO 27% RISE SO I'M GOING TO LET YOU GO AHEAD BUT I THINK THAT IS KIND OF WHAT YOU WERE GOING TO SAY.

>> THAT IS WHERE I WAS GOING WITH IT BECAUSE OBVIOUSLY WE ALWAYS CARE ABOUT SAFETY AND THAT IS THE MOST IMPORTANT THING BUT THEY ARE USING OUR BUSES RIGHT NOW SO WE STILL HAVE TO DO EVERYTHING YOU JUST MENTIONED WHETHER OR NOT WE DO IT INTERNAL OR KEEP USING HAMMETT DRIVERS. THE REASON WHY I THINK WE ARE FOCUSING SO MUCH ON THE DRIVERS IS BECAUSE IT SOUNDS LIKE WITH THE EXCEPTION OF WHO IS ACTUALLY MAKING THE ROUTES AND IT SOUNDS LIKE THERE IS A DEBATE THERE, WITH THE EXCEPTION OF THAT, THAT IS THE ONLY DIFFERENCE RIGHT NOW THAT I CAN SEE, BUT THE VEHICLES ARE THE SAME AND IT SOUNDS LIKE WE HAVE A LOT MORE VEHICLES THAN WE HAVE ROUTES AND IT SOUNDS LIKE THEY ARE NOT UNSAFE, THE ONES THAT ARE BEING DRIVEN RIGHT NOW THERE IS A LOT OF WORK WE NEED TO DO ON THOSE BUT WE HAVE TO DO THAT ANYWAY BECAUSE HEMET IS NOT FIXING THE

BUSES. >> BOARD MEMBER CINTRON.

>> I AM LOOKING MORE AT THE TIMELINE. THERE ARE A LOT OF THINGS THAT WE HAVE TO GET DONE BEFORE WE ARE READY AND COMPLIANT WITH EYSY. -- ESY, I'M SORRY. SO, CAN WE PLEASE HAVE AS FAST AS WE CAN, A TIMELINE AS TO WHEN ARE WE GOING TO BE ABLE TO HAVE THESE ROUTES FOR THESE KIDS , A PLAN OF PICKUP , DRIVERS, LIKE ALL OF IT IN EXCRUCIATING DETAIL, AS MUCH AS POSSIBLE, SO THAT WE UNDERSTAND WHERE YOU ARE HEADED AND WE CAN THEN GIVE YOU MAYBE THE BEST SUPPORT THAT WE CAN AS A BOARD, BECAUSE THERE SEEMS TO BE A LOT OF THINGS GOING ON HERE THAT WE NEED TO ADDRESS NOW AT THE SAME TIME SO MAYBE PRIORITIZING THAT LIST WOULD BE THE BEST WAY TO START TAKING

SOME ACTION. >> ARE YOU TALKING ABOUT THAT IF WE WERE TO GO TO THAT, WHAT IT WOULD LOOK LIKE IN THE

FUTURE? >> RIGHT NOW, I'M TALKING ABOUT JUST NOW, THE PRESENT, WHICH IS MAKING SURE THAT WE ARE READY FOR THE SUMMER. ONCE WE GET THAT, THEN MAYBE TACKLE WHAT IT'S GOING TO LOOK LIKE IN THE FUTURE.

>> I THINK THEY SAID WE HAVE TO CONTRACT OUT FOR THAT. WE

DON'T HAVE ANYTHING. >> YES, SO A TIMELINE WITH THAT. WHAT ARE WE LOOKING AT RIGHT NOW TO GO OUT AND GET THE CONTRACT LIKE BECAUSE YOU DID SAY BY MARCH, APRIL , BUT BY

MARCH-APRIL THERE IS 30 DAYS. >> I THINK YOU TOLD US WHEN WE WENT TO BED IT WOULD BE ABOUT A SIX TO EIGHT WEEK PROCESS.

>> YOU'RE DOING A REALLY GOOD JOB, PRESIDENT STEWART.

>> YES. WHAT I WOULD HOPE IS THE DIRECTION I HAVE HEARD TONIGHT IS THAT WE ALL KNOW WE ARE GOING TO NEED AN EXTERNAL CONTRACT FOR NEXT YEAR TO COVER ESY IN THE NEXT YEAR WHILE WE

[03:10:09]

>> WITH THAT TIMELINE ALSO INCLUDE MAINTENANCE THAT NEEDS TO BE DONE ON THE CURRENT BUSES WE HAVE?

>> THAT IS WHAT I AM HOPING AT MINIMUM THAT ONE YEAR TIMELINE ALLOWS US TO DO. YOU KNOW, WE DID MENTION THAT WE JUST HIRED IN OCTOBER A NEW MECHANIC THAT IS VERY SKILLED IN THAT AREA AND SO WE ARE STARTING TO SEE IMPROVEMENT IN THE BUSES AT THIS POINT, BUT THE OTHER COMPONENTS OF THE CONTRACT, THAT IS WHAT I WOULD LIKE TO BE ABLE TO BRING BACK AND SAY THESE ARE SOME OF THE STRIDES WE HAVE MADE TOWARD COMPLETING THE RECOMMENDATIONS MADE BY PTI IN OUR CURRENT SERVICE , AND

THOSE WILL BE ONGOING. >> OKAY, THANK YOU. BOARD

MEMBER CINTRON. >> FOLLOW-UP JUST SO I UNDERSTAND IT BETTER, YOU ARE SAYING THAT THE CONCERNS IN THE REPORT , THAT WILL ALSO BE PRIORITIZED , A CHECKLIST, AND THEN WE WILL KNOW. I'M TALKING ASIDE FROM THE BUSTING ROUTES IN THE SUMMER NEEDS OF THE STUDENTS. I'M TALKING ABOUT THE ACTUAL WORKING TO PROVIDE FOR THE BOARD UPDATES WITH THAT

CONCERN AS WELL. >> THEN WOULD WE HAVE A

TIMELINE ON IT? >> SOME OF THEM, AS YOU HAVE HEARD TONIGHT, ARE EASILY FIXED AND PROBABLY ALREADY HAPPENED.

OTHER ONES ARE GOING TO TAKE LONGER SO WE ARE GOING TO CONCENTRATE ON THE MOST SERIOUS ONES AT HAND, KIND OF LIKE ANY TASK LIST YOU PROBABLY TAKE ON YOU PRIORITIZE IT IN A WAY THAT MAKES THE MOST SENSE TO SAFETY OF STUDENTS, SAFETY OF STAFF, THOSE THINGS. I DON'T HAVE A TIMELINE BECAUSE WE ARE GOING TO PUT THEM IN THAT ORDER AND START WORKING ON THAT LIST BUT I HOPE TO PROVIDE UPDATES FREQUENTLY SO YOU GUYS WILL

KNOW WHERE WE ARE AT. >> OKAY, THANK YOU.

>> BOARD MEMBER CRIHFIELD. >> I'M A LITTLE FRUSTRATED.

LIKE PRESIDENT STEWART SAID, IT IS NOBODY THAT IS HERE BUT I WANT TO GIVE YOU SOME INSIGHT INTO WHY I MIGHT BE A LITTLE FRUSTRATED. IN 2022 OUR CONTRACT MATRIX IT BROUGHT UP SOME CONCERNS . STAFF SAID WE NEEDED MORE TIME AT THE TIME AND WE APPROVED THE CONTRACT AND NOTHING REALLY HAPPENED AND THEN IT CAME UP AGAIN IN OUR CONTRACT MATRIX IN 2023 AND THE BOARD HAVE THE DISCUSSION AND WE SAID THIS IS THE LAST TIME WE ARE GOING TO APPROVE THIS CONTRACT AND WE WANT TO EXPLORE OTHER OPTIONS AND PART OF THAT CONVERSATION WAS TO BRING IT INTERNAL AND PART OF THAT CONVERSATION WAS EXPLORING HOW THAT WOULD WORK, WHAT IT WOULD TAKE TO MAKE THAT WORK, AND THE PRESENTATION AND THE REPORT IS GREAT , BUT I THOUGHT WHEN WE HAD THAT DISCUSSION INITIALLY THAT IT WAS A REPORT AND WHAT WE NEEDED TO DO TO BRING IT INTERNAL AND RATHER, IT IS MORE OF A COMPARING. SO, FOR ME, IT IS A LITTLE HARD TO HEAR LIKE OKAY . ESY, WE DID IT NOW. WE GET PUT IN THESE POSITIONS WERE IT'S ALWAYS LIKE WE HAVE TO DO THIS NOW BUT WE'VE BEEN TALKING ABOUT IT FOR TWO YEARS SO WE KEEP GETTING PUT IN THIS

[03:15:01]

THAT IS WHERE I AM AT. >> I AM THE SAME. I KNOW WE NEED IT NOW SO I UNDERSTAND THAT. I SUPPORT THAT BUT I WOULD LIKE TO SEE THE SAME, AS WELL. THANK YOU.

>> I AGREE. >> AND BOARD MEMBER CINTRON.

>> ABSOLUTELY. AND ONE MORE QUESTION. THIS IS ALL NEW.

WELL, FOR ME, IT IS. I UNDERSTAND A LOT MORE NOW THANK YOU SO MUCH BUT, IS IT POSSIBLE? I KNOW I TALKED WITH OUR SUPERINTENDENT ABOUT THIS BUT WITH THE CONTRACTS WHEN YOU HAVE TO GO OUT, DO YOU HAVE TO NAME DRIVERS? COULD WE START TRYING TO HIRE LITTLE BY LITTLE INTERNALLY AND STILL USE THEM OR IS THAT JUST NOT AN OPTION?

>> IT'S ALWAYS AN OPTION TO WRITE INTO A CONTRACT WHATEVER YOU WANT BUT I HAVE A LOT OF EXPERIENCE WITH BID WRITING AND I WILL TELL YOU KNOW BECAUSE YOU'RE NOT GOING TO GET ANYONE TO BID UNLESS THERE IS A CATCH CLAUSE IN THEIR THAT IF DISTRICT DEMANDS FALL BY A CERTAIN PERCENT, SAY 10% LIKEWISE IF THEY INCREASE, IT IS AN AUTOMATIC ESCALATOR TO RENEGOTIATE THE COST BECAUSE THEY HAVE HAD TO STAFF FOR IT.

FOR INSTANCE, I HAVE A CLIENT IN A SERIOUS FINANCIAL CRISIS RIGHT NOW AND IT'S GOING TO INVOLVE A LOT OF LAYOFFS AND LEADERSHIP, WHAT HAVE YOU. AS A RESULT, THEY HAVE A TREMENDOUS ISSUE WITH DRIVER ATTENDANCE AND AS A RESULT, THERE COULD BE AN ORGANIZED WORK STOPPAGE, SO WE HAVE PUT NOT ONE BUT TWO CONTRACTORS IN PLACE, AND BOTH OF THOSE NEGOTIATIONS, AND I HAVE DONE MY BEST. I HAVE LONG BUSINESS RELATIONSHIPS WITH THEM AND HAVE HELPED THEM AT TIMES AND PROBABLY BEEN THEIR WORST ENEMY. I HAVE HAD TO NEGOTIATE ON BEHALF OF THE DISTRICT, A MINIMUM OF 10, 20, OR 30 ROUTES AND THIS IS A DISTRICT WITH 170 SOME ODD ROUTES BUT WHETHER THE USE THEM OR NOT, YOU ARE PAYING FOR THEM.

>> AND IT IS NOT FEASIBLE TO HAVE A PLAN THAT GOES IN FACT WE SAY OKAY, WE'RE GOING TO GO 25% INTERNAL OUT. I THINK YOU JUST KIND OF ANSWERED THAT BUT YOU KNOW WHAT I MEAN WHERE WE COULD BASE IT LIKE THE NEXT YEAR WE ARE GOING 75% SO WE

COULD MOVE IN THAT DIRECTION. >> ACTUALLY, YOUR NEIGHBOR JPA AND LARGE HAS TWO CONTRACTORS WORKING FOR THEM WHEN WE WROTE IT SO THAT WE GUARANTEE A MINIMUM OF ONE DOING 60% BECAUSE THE OTHER CAN'T. I WANT TO MAKE SURE YOU HEAR ME ON THAT BUT THAT FLIPPED THE NEXT WEEK. HISTORICALLY, WE WOULD'VE NEVER SUGGESTED AWARDING TO MORE THAN ONE VENDOR BUT WE ARE SUGGESTING THIS. SAN BERNARDINO COUNTY SCHOOLS, RIVERSIDE ARE ALL OF SUCH SIZE THAT ONE CONTRACTOR CAN'T MEET THE NEED SO THEY DO THAT. WE ARE WORKING WITH A NEIGHBOR TO THE NORTH OF YOU RIGHT NOW WHERE WE PUT A PRETTY GENEROUS CLAUSE IN THEIR BECAUSE THEY ARE IN THE EXACT SAME SITUATION YOU ARE, AND ESY SCARES ME TO DEATH HERE. GOD BLESS YOU, BUT I'M NOT ACCUSTOMED TO SEEING THE STUDENT PROMOTION LIST UNTIL APRIL SO HOW DO YOU ROUTE IF YOU DON'T KNOW THE IEP AND FOR THE CHILD IS GOING TO GO, YOU KNOW? SO, YOU CAN NEGOTIATE THAT IN THERE BUT YOU GOT TO BE UP FRONT BUT YOU HAD BETTER MAKE DARN SURE THEN THAT YOU CAN MEET 25% INTERNALLY OR WHATEVER THE CASE IS BECAUSE IF NOT, THE ESCALATOR OF THAT FOR-PROFIT ENTITY IS NOT HAMMETT YOU ARE DEALING WITH NOW. THAT FOR-PROFIT ENTITY WILL COST YOU DEARLY. IT IS LIKE WHEN YOU SET THE CONTRACT UP FOR A FOUR-HOUR BASE MINIMUM OR SIX-OUR BASE MINIMUM BUT YOU GO OVER BY A HALF HOUR BECAUSE OF RAINY DAY SCHEDULE, TRAFFIC, WHAT HAVE YOU, YOU ARE PROBABLY PAYING THREE TIMES MORE FOR THAT HOUR IN THERE SO YOU HAVE TO BE CAREFUL.

>> I UNDERSTAND. I JUST WAS TRYING TO THINK OF A TIMELINE AND MOVING IN THAT DIRECTION AND ONE MORE QUESTION. DO THE BUS DRIVERS SIGNING YOUR CONTACTS?

>> THE STRIFE IS A VERY UNIQUE AND MOST SCHOOL DISTRICTS. I'M WALKING ON THIN WATER HERE BECAUSE I DON'T KNOW THE DISTRICT CHICKS HISTORY ON THIS BUT THEY USUALLY BED ANNUALLY FOR A CONTRACT AND DEPENDING ON HOW YOU NEGOTIATE THAT

[03:20:08]

>> I THINK IT WAS ACTUALLY ASKING FOR THE REASON OF ALL THESE BUS DRIVERS THAT ARE HEMET THAT USED TO BE OURS, THAT USED TO BE HERE, ARE THEY ONLY WANT YOUR CONTRACT ? LET'S SAY TWO OF THOSE BUS DRIVERS WANTED TO COME BACK TOMORROW. WHAT WITH THE RECOMMENDATION BE THEN? THEM, WOULD YOU GO INTERNALLY OR CONTINUED CONTRACT OUT.

>> I DON'T KNOW IF IT'S GOING TO TAKE YOU MORE THAN TWO YEARS TO TRANSITION BECAUSE I'M NOT SURE WHICH OPTION YOU GUYS ARE LEANING TO BUT YOU HAVE THE FLEET ISSUES AND ALL THOSE OTHER THINGS. IN MY EXPERIENCE, IT'S GOING TO TAKE STAFF A MINIMUM OF SIX MONTHS TO ADDRESS.

>>, BUT WE ARE USING OUR OWN BUSES RIGHT NOW, RIGHT? SO WE ARE JUST TALKING ABOUT THE DRIVERS, SO WHY WOULD THAT MAKE

A DIFFERENCE? >> YOU HAVE TWO UNITS OUT THERE THAT IF HEMET NEW WERE OUTSIDE OF THE 3045 DAY, THAT WOULD BE ILLEGAL FOR THEM TO OPERATE THAT.

>> WE HAVE 30 THAT ARE NOT. >> OKAY, IT SOUNDS LIKE THERE HAS BEEN A LOT OF PROGRESS MADE ON THE NUMBER OF BUSES DOWN FROM WHEN WE VISITED, BUT THAT IS OUR SNAPSHOT IN TIME, BUT BACK TO YOUR QUESTION. THE DRIVER IN THE CONTRACT, THEY ARE A CLASSIFIED EMPLOYEE, I PRESUME, WITH HEMET UNIFIED.

THEY PROBABLY HAVE A REASONABLE ASSURANCE LETTER THAT GOES AFTER OUT YEAR AFTER YEAR TO BE EMPLOYED, BECAUSE THEY NEED DRIVERS, TOO. WHAT THEY PROBABLY DON'T HAVE IS A GUARANTEE TO HAVE THE SAME LEVEL BID NEXT YEAR THAT THEY HAVE NOW SAID TO DO WHAT YOU'RE SUGGESTING, SURE. IF I WERE A BUS DRIVER I WOULD SAY BINGO, I AM BACK HOME. BELLFLOWER IS WHERE I LIVE. HERE'S MY RESIGNATION TO HEMET, SO THAT

IS HOW THEY WOULD DO IT. >> THANK YOU. DO YOU HAVE ANY

MORE QUESTIONS? >> BOARD MEMBER CRIHFIELD.

>> JUST FOR CLARIFICATION, HOW MANY BUSES DO WE HAVE THAT ARE

OPERATIONAL? >> THAT IS A GOOD QUESTION. I CAN TELL YOU FROM THE REPORT WHAT YOU HAVE, BUT IT SOUNDS LIKE YOU HAVE -- RICK, DO YOU WANT TO HELP THERE? IT SOUNDS LIKE YOU HAVE SEVERAL MORE THAT HAVE BEEN REPAIRED.

>> IF I COULD JUST ADD TO THAT QUESTION, NOT ONLY HOW MANY ARE OPERATIONAL, BUT HOW MANY OF THEM ARE UP TO REQUIRED STANDARD OF WHAT IS NEEDED TO HAVE THEM SAFELY MANAGED? MEET

CHP STANDARDS. >> OF THE 33 BUSES, WE HAVE 30 UP TO CHP STANDARDS. ABSOLUTELY.

>> SO THERE ARE ONLY THROUGH THEIR OUT.

>> CORRECT, RIGHT NOW. >> THERE OPERATIONAL BUT SAFE,

LIKE MY COLLEAGUE MENTIONED? >> CORRECT. 45 DAY, 3000 MILE

SERVICE AS MANDATED BY CHP. >> OKAY AND THERE ARE PROBABLY STILL SOME RECOMMENDATIONS IN THE REPORT. AND, THOSE THINGS WOULD HAPPEN WHETHER OR NOT , REGARDLESS OF WHO WAS DRIVING THE BUS WE STILL HAVE TO DO THOSE.

>> CORRECT AND THE REASON WE HAVE SO MANY BUSES IN SOME OF THE ROUTES THAT ARE COVERED BY -- HAVE WHEELCHAIR ROUTES.

THOSE DRIVERS ALSO DO FIELD TRIPS, SO THAT BUS DRIVER MAY HAVE A WHEELCHAIR BUS AND A FULL -SIZED TRANSIT BUS , SO THERE IS THAT, AS WELL. WE DO NOT USE ALL OF OUR BUSES AT ONE

[03:25:07]

PULL BUSES IN FOR SERVICE. >> OKAY, SO OUR SAFEST ONES ARE

THE ONES ON THE ROAD. >> ABSOLUTELY.

>> THANK YOU. >> OKAY, SO AGAIN I THINK I AM AT WHERE WE NEED TO GO HIRE SOMEONE AT LEAST YOU KNOW START GETTING THIS GOING AND THEN SEE WHAT WE CAN DO IN THE FUTURE .

YOU KIND OF UNDERSTAND WHERE WE WANT TO GO AND I KNOW WE ARE GOING TO BE STARTING A NEW SUPERINTENDENT SEARCH SO WE'RE GOING TO HAVE TO DISCUSS IT WITH THAT PERSON, AS WELL. WE WOULD LIKE TO TRY TO MOVE TO THAT BUT I REALIZE THAT WE NEED TO DO SOMETHING NOW. I AM IN FAVOR OF GOING OUT FOR THE CONTRACT, GOING OUT AND GETTING SOME BIDS OR QUOTES OR HOWEVER WE DO THAT, AND COMING BACK TO US WHEN WE CAN. ANY OTHER

COMMENTS? >> I'M FINE WITH THAT. I WOULD HAVE SOME QUESTIONS OR CONCERNS IF WE START GOING INTO NEXT YEAR. BEYOND THAT AGAIN, IF YOU WANT THEM TO BED, YOU'RE GOING TO WANT TO OFFER IT. BUT ONE MORE QUICK QUESTION. HOW MANY OF THE HEMET BUS DRIVERS IS TO BE BSD EMPLOYEES?

>> I DON'T KNOW THAT. I HEARD CASUALLY TWO TO THREE BUT RICK AND PATRICK KNOW THAT BETTER THAN ME. ONE IS WHAT I'M

HEARING. >> ONLY ONE USED TO BE AN

EMPLOYEE? >> CORRECT. WHAT HAD HAPPENED IS ALMONTE AREA WHERE MARGE TOOK OVER , WHERE HEMET HAD NUMEROUS ROUTES, 63 ROUTES IN THAT AREA , THEY ACTUALLY WENT WITH HIM AT ONE YEAR BEFORE WE SIGNED HER CONTRACTS WITH HAMMETT. SO WHEN THAT ONE AWAY , THE MERGE TOOK OVER, ALL THOSE HEMET DRIVERS THAT LIVE IN THIS AREA EVEN DOWN IN THIS AREA ALL THOSE HAD SENIORITY OVER ALL THE DRIVERS THAT HAD DRIVEN FOR US FOR A FEW YEARS SO THEY ALL GOT SHIFTED OUT, SO THOSE DRIVERS ARE LOCAL TO THE AREA.

>> ASK WHEN THAT TRANSITION HAPPENED, HOW MANY OF OUR BSD EMPLOYEES WENT WITH HEMET WHEN THEY MADE THE SWITCH?

>> ONE OR TWO. THEY HAD TO BE OFFERED A CONTRACT WITH THEM .

I DON'T THINK THEY LASTED VERY LONG.

>> HOW MANY DID WE HAVE WHEN WE STOPPED HAVING OUR OWN DRIVERS?

>> WE HAD 15 ROUTES WITH SPARE DRIVERS.

>> WHAT YEAR WAS THAT? >> 2010, 12, SOMETHING LIKE

THAT? >> 15 YEARS PERCENTAGEWISE?

>> WE HAD WAY TOO MANY ROUTES AT THE TIME.

>> WE HAVE WAY LESS STUDENTS NOW.

>> WE COULD HAVE PARED DOWN THE NUMBER OF ROUTES EVEN THEN.

>> THANK YOU. I APPRECIATE IT VERY MUCH.

>> NO PROBLEM. >> ANY OTHER COMMENTS OR QUESTIONS? OKAY, SO DO YOU HAVE THE DIRECTION YOU GUYS NEED?

>> SO, TO CLARIFY, YOU WANT US TO GO OUT TO BID TO GET US GOING SO WE ARE COVERED FOR ESY IN THE UPCOMING YEAR WITH THE INTENT OF MOVING FORWARD? I UNDERSTAND YOU WANT A TIMELINE OF WHAT IT WOULD LOOK LIKE TO START THE PROCESS OF BRINGING

IT IN HOUSE? >> YES AND I GUESS WE DON'T REALLY UNDERSTAND WHAT THE BIDS LIKE IF THEY'RE GOING TO REQUIRE US TO DO A YEAR. I GUESS YOU GUYS WOULD HAVE TO FIGURE THAT OUT AND BRING IT BACK TO US, BUT --

>> IT'S GOING TO BE VERY CHALLENGING IF YOU ARE RECRUITING TO OFFER ANYTHING LESS THAN -- ARE YOU TALKING ABOUT THE DRIVER OR THE CONTRACTOR, SORRY?

>> I'M TALKING ABOUT THE CONTRACTOR.

>> I'M SORRY. I AM VERY CONCERNED ABOUT IT. YOU KNOW MY

THOUGHTS ON IT HERE. >> THEY ARE HOPING FOR A LONG RANGE TO RECOUP THEIR INITIAL COST. IT IS BUSINESS. I CAN'T SPEAK FOR WHAT THEY WILL DO. YES, YOU CAN SOLICIT A BED THAT

[03:30:02]

WAY. >> I UNDERSTAND WHAT YOU'RE SAYING BUT TO ME I HEAR YOU ARE SAYING IT IS BUSINESS BUT OUR JOBS AS BOARD MEMBERS ARE IT IS BUSINESS FOR US AS WELL SO WHEN YOU'RE SAYING WE CAN ACTUALLY SAVE MONEY BY BEING INTERNAL IN THE FUTURE AND THEN WITH THE RISING COST GOING UP, ISN'T IT BUSINESS FOR US TO TRY TO LOOK AT THAT OPTION?

>> ABSOLUTELY BUT I WANT TO CORRECT SOMETHING. I DON'T KNOW THAT YOU CAN BE MORE COMPETITIVE. I THINK YOU CAN IN THE LONG RUN BUT YOUR CURRENT CONTRACT AND THE INCREASES IN THAT CONTRACT OR NOT OUTSIDE OF THE INDUSTRY NORM AND I BELIEVE THE DISTRICT WOULD HAVE BEEN FACED WITH THAT THROUGH YOUR NORMAL NEGOTIATION PROCESSES AND RAISES THAT YOU GIVE ANNUALLY AND WHAT HAVE YOU. I'M TALKING THOUGH ABOUT TRYING TO GET YOU AN INTERIM ALTERNATIVE THAT WE CAN LEAVE HERE TONIGHT AND YOU ARE DIRECTING STAFF TO GO AFTER THAT CONTRACT AND COME BACK HERE AND SAY WE'VE HAD NO

RESPONSES TO THE BED. >> THAT'S KIND OF WHAT I WAS ALLUDING TO. THEY MIGHT SAY NO TO SIX MONTHS OR A YEAR. BUT AGAIN, YOUR OWN OPTIONS IN THIS PRESENTATION NUMBER ONE WAS IF WE USE OUR OWN BUSES, HIRE THE COMPANY ON THE DRIVERS IT IS 8.5 TO 9 MILLION THAT IS MAINTAINING OUR OWN FLEET.

OPTION TWO WE DIDN'T HAVE ANYTHING BECAUSE WE DIDN'T HAVE THAT ON THE OTHER PART OF OPTION ONE WAS IF WE DO IT WITHOUT OUR OWN FLEET, IT COULD BE A LITTLE BIT LESS.

>> IF YOU TAKE THE 6.2 MILLION OUT, THAT IS A REPLACEMENT

ISSUE. >> 4.8 TO 5.6 MILLION THEN 5.3 , IF WE ARE FULLY STAFFED, YOUR RECOMMENDATION ON THIS PRESENTATION AS IT WOULD BE ABOUT 8,000,512 SO IT WOULD ACTUALLY BE ABOUT 500 LESS THAN WHAT THIS IS SO TO SAY THAT YOU ARE NOT SURE IF WE CAN BE COMPETITIVE --

>> I DON'T KNOW WHAT YOU WOULD PAY A DRIVER. WE LOOKED AT INDUSTRY COMPARISONS AROUND YOU. I KNOW WHAT I LOOKED AT THERE. I DON'T HAVE A CRYSTAL BALL IN FRONT OF ME. I UNDERSTAND YOUR INTEREST IS IN AN INTERNAL PROGRAM AND I THINK THAT'S WONDERFUL. DO IT. DO IT RIGHT. DON'T RUSH INTO IT.

I'M BEING VERY HONEST WITH YOU. I AM JUST YOUR CONSULTANT.

YOU PAY THAT CONTRACT FOR A MINIMUM OF ONE YEAR YOU'RE GOING TO HAVE HIGHER EXPENSES BECAUSE ARE GOING TO START HIRING DRIVERS. YOU'RE GOING TO DOUBLE IS COST. YOU COULD BE TRAINING THOSE DRIVERS, RAMPING UP, GETTING DISPATCHES HIGHER, ESTATE-CERTIFIED INSTRUCTOR THEN IN THE BEST CASE SCENARIO, A YEAR FROM NOW, YOU'RE READY TO GO. I DO NOT DISAGREE WITH YOU THERE BUT I DON'T WANT TO BE THE CONSULTANT IN FRONT OF YOUR YOUR FROM NOW SAYING YOU ARE NOT ABLE TO RECRUIT, YOU ARE NOT ABLE TO DO IT OR YOU HAVE A FLEET ISSUE.

>> I HOPE I DID NOT MISREPRESENT WHAT I THOUGHT .

THAT IS WHAT I THINK AND I HOPE YOU GUYS UNDERSTAND THAT IS WHAT I AM ASKING FOR, IS THAT WE GO OUT TO BID BUT LOOK IN THE FUTURE IF WE CAN DO IT ON OUR OWN.

>> LAST THING. WE WANT TO BE SMART BUSINESSMEN WHEN IT COMES TO DEALING WITH -- BUT, WE ALSO THIS IS KIND OF WHAT I THINK HAPPENED WHEN I SAW THE CHART OF WHAT IT WOULD COST GOING FROM OUR OWN INTERNAL TO HEMET THE FIRST YEAR, SIGNIFICANT SAVINGS THAT BEEN GOING OUTSIDE OF OUR DISTRICT AND I HOPE WE CAN GET THAT INFORMATION AND SHARE IT WITH THE REST OF THE BOARD IN THE NEXT YEAR SLIGHTLY LESS THAN IT WORKS ITS WAY UP BUT THAT IS WHAT HAPPENS. YOU COME IN, YOU BRING SOMEBODY IN AND IT IS GREAT THEN ALL OF A SUDDEN THE COST BECOME VERY INSTITUTIONALIZED AND NOW YOU ARE DEPENDENT ON THEM. IT'S HARDER TO BREAK AWAY AND THE COST TO GO UP . BUT JUST GOING FOR THE ONE-YEAR, THAT USUALLY TURNS INTO A FIVE-YEAR THING AND IT JUST -- I HATE TO CONTINUE TO KICK THE CAN DOWN

THE ROAD. >> UNDERSTOOD. YOUR DESCRIPTION IS EXACTLY WHAT HAPPENS WHEN A DISTRICT DOES NOT MANAGE THE CONTRACTOR. THAT IS WHY YOU GO TO BID FOR THE SERVICES AND REGARDLESS OF HOW GOOD THE PARTNERSHIP IS AFTER THE EXERCISE FOUR YEARS, HE REBID IT.

>> ANY OTHER QUESTIONS OR COMMENTS? ANYTHING ELSE FROM STAFF? NO? THAT CONCLUDES THIS EVENING.

>> THANK YOU. IF THERE IS NO OBJECTION,

* This transcript was compiled from uncorrected Closed Captioning.