Aug 30, 2022 Special School Board

[1. CALL TO ORDER IN PUBLIC SESSION]

[00:00:07]

>> TODAY'S MEETING OF THE BOARD OF EDUCATION IS CALLED TO ORDER. AT 4:02 P.M.IN OPEN SESSION. AT THIS TIME, I HAVE A BOARD MEMBER DR. SUE ELHESSEN WANTS TO SHARE A

FEW WORDS. >> THANK YOU. I JUST WANTED TO FIRST OF ALL EXPRESS MY SINCERE GRATITUDE AND APPRECIATION TO STAFF, SPECIAL ED TEACHERS, PARENTS AND CHILDREN WITH DISABILITIES FOR ACKNOWLEDGEMENT OF MY ADVOCACY ON THE SECOND LARGEST CIVIL RIGHTS ACTS PASSED.

CIVIL RIGHTS ACT PASSED. THE AMERICANS WITH DISABILITIESABILITY. AS A RESULT THEY FELT THEIR VOICES WERE HEARD AND THEIR FEEDBACK SUPPORTED AND DEMONSTRATED THAT THEY ARE IN FULL REGARDS TO INCLUSION OF PEOPLE WITH DISABILITIES. I ALSO WANT TO EXTEND MY APPRECIATION TO CHRISTOPHER MENDOZA, A STUDENT BOARD MEMBER, WHO ACTUAL ACTUALLY CAME UP TO ME AND SAY THANK YOU FOR SUPPORTING OUR STUDENTS WITH DISABILITIES.

I APPRECIATE THAT RECOGNITION.

AND I JUST WANT TO GIVE A SHOUTOUT TO HIM, TOO, FOR YESTERDAY. HE DID AN OUTSTANDING JOB WITH YOUR PRESENTATION IN FRONT OF THE STATE SUPERINTENDENT ON PRESENTING AND MAKING BELLFLOWER SHINE. SO THANK

YOU. >> THANK YOU VERY MUCH.

[1.1. PUBLIC COMMENTS – AGENDA ITEMS]

>> THANK YOU, BOARD, FOR THE OPPORTUNITY TO BE ABLE TO SPEAK. MY NAME IS MICHELE BEST. AND THIS IS, LIKE THE ONE AND ONLY TIME I'VE DONE THIS SO, I'M LIKE, IT HAS BEEN A LONG, LONG TIME, BEAR WITH ME. I'M SPEAKING ON 2.2 LOOKING AT THE UNSPENT ALLOCATIONS POSSIBILITY.

I'VE BEEN TEACHING AT BAXTER ELEMENTARY FOR 22 YEARS.

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

SO THERE'S A LOT OF ELEMENTS THAT I WOULD LIKE TO BE ABLE TO SUPPORT MY KIDS WITH. AND GIVE THEM THE OPPORTUNITIES TO FIND SUCCESS ESPECIALLY BECAUSE THIS IS THE FOUNDATION OF THEIR FUTURE.

I DID LOOK AT THE LCAP AND GO ONE ACTION 3 ON PAGE 17.

IT DOES TALK ABOUT THEIR FOCUS ON THEIR PHYSICAL, MENTAL EMOTIONAL NEEDS AT EACH GRADE LEVEL.

AND I TRULY THINK IN A COMBO ESPECIALLY 5TH 6, IT'S REALLY DIFFICULT TO SUPPORT THOSE NEEDS EFFECTIVELY. WE CAN DO IT. BUT IT PUTS THAT MUCH MORE PRESSURE ON T. AND THEN ALSO YOU KNOW WE'RE GETTING THEM READY FOR MIDDLE SCHOOL AND TO BE ABLE TO STAND ON THEIR OWN TWO FEET. I KNOW MOST OF THE COMBOS YOU WANT YOUR INDEPENDENT KID, BUT IT DOESN'T ALWAYS WORK LIKE THAT. SO I JUST ASKING TO CONSIDER ANY WAY THAT WE CAN POSSIBLY SPLIT THESE KIDS INTO TWO 5TH, TWO 6TH GRADE PREFERABLY STILL AT THE SAME SITE TO BE ABLE TO CONTINUE TO SUPPORT THEIR LEARNING. THANK YOU

FOR THE TIME. >> THANK YOU SO MUCH.

>> H CAN WE PLEASE HAVE MR. KEVIN GAFFNEY TO THE PODIUM? AND, WELCOME.

>> THANK YOU. GOOD TO SEE YOU ALL.

IT HAS BEEN MANY YEARS SINCE I'VE BEEN HERE AT THE PODIUM SPEAKING WITH THE BOARD. I'M A LITTLE RUSTY ON THIS

[00:05:04]

IN THE CLASSROOM THROUGHOUT BELLFLOWER WE'RE MODELLING TEACHING STUDENTS TO BE PRO-ACTIVE TO FIND THE SOLUTION BEFORE THE PROBLEM OR PLAN AHEAD. FOR YEARS I'VE HEARD THE POWERS TELL US ABOUT IT BEING BY PRO-ACTIVE YET HASN'T BEEN FOLLOWED.

IN MY MIND IT HAS NOT BEEN. ACTIONS SPEAKS, THESE WORDS ARE HOLLOW WORDS FOR OUR STUDENTS.

AND TIME AGAIN, REACTIVE, CLASS SIZES ARE INCREASING AS OF TODAY. BECAUSE OF MONEY BEING MISHANDLED PERHAPS. I KNOW ACCORDING TO THE RECORDS $65 MILLION IN RESERVES, THAT IS WELL ABOVE THE G. F. O. A.

THE GOVERNMENT FINANCE OFFICIAL RECOMMENDS AN ENORMOUS AMOUNT MORE THAN THAT. AS A MATTER OF FACT THE FORMER REPORT TESTED ME WHEN I WALKED IN THE DOOR AND SHOCKED AT HOW MUCH MONEY WE'RE HOLDING ON TO WHEN IT COULD BE USED FOR STUDENT SUCCESS.

EVERY PAGE OF MONEY BEING HELD BACK HOLDS BACK OUR STUDENT. PROACTIVE, USE THE MONEY NOW. USE MONEY THE BENEFIT OUR KIDS. BE PROACTIVE. RELEASE SOME OF THE MONEY NOW IN A TIME OF DISTRESS. NOW OUR KIDS ARE IN DISTRESS. THEY'RE STILL UNEASY ABOUT COMING BACK TO SCHOOL WHERE COVID IS STILL HAPPENING IN THE CLASSROOMS AND THEIR HOMES AND SCHOOL SITES.

DISTRESS FOR FAMILIES, ONE OF THE KIDS TO CATCH UP THEY MISSED THROUGHOUT THE YEARS OF BEING HOME OR SIMILAR ENVIRONMENTS. DISTRESS STUDENTS WHO COULD BE IN SMALLER CLASSES IF MONEY WAS HANDLED BETTER INSTEAD OF MAXED OUT CLASSES.

THE STRESS, WE'RE CONSTANTLY MAKING ADAPTATIONS FOR THE STUDENT, NOT FOR THEMSELVES. BE PROACTIVE.

AND KEEP MORE THAN ONE GREAT OPEN PER CAMPUS ELIMINATING THE SINGLE GRADE ROTATION THAT COULD HAPPEN AT ANY SCHOOL SITE. THE ONE GRADE CLASS HAPPENING AT PYLE COULD BE ONE GRADE NEXT YEAR.

BE PROACTIVE. HIRE MORE STAFF.

SUPPORT OUR STUDENTS AND THE COMMUNITY OF BELLFLOWER.

WE CANNOT CHANGE WHAT HAPPENS AT HOME. EACH DAY, EACH MONTH IN OUR SCHOOL BUT WE CAN CHANGE THE ENVIRONMENT THAT WE COME TO AND NOBODY HERE WOULD DOUBT A SMALLER CLASS SIZE WOULD BRING BETTER RESULTS. OUR TEST SCORES ARE DOWN. DISTRICTWIDE. STATEWIDE.

WAITING TO REACT IS WHY WE'RE HERE NOW.

PLEASE ACT NOW. IF YOU CAN'T ACT NOW FIND SOMEONE WHO CAN. THANK YOU. [APPLAUSE]

YOU. >> THANK YOU SO MUCH,

MR. GAFFNEY. >> CAN I PLEASE HAVE LINDA ATKINS ARDNT TO THE PODIUM? AND WELCOME.

>> THANK YOU. THANK YOU FOR HAVING ME. THANK YOU FOR ALLOWING ME TO SPEAK. MY NAME IS LIND A ATKINS, I'M THE PRESIDENT OF BELLFLOWER TEACHERS ASSOCIATION, A TEACHER IN THIS DISTRICT FOR 38 YEARS.

THE REASON I WANTED TO SPEAK TODAY IS I SAW THE UNAUD ILLUSTRATED ACTUALS COMING OUT. I DID TRY TO EXPLAIN TO MY MEMBERSHIP WHAT THAT MEANT. IT'S LIT ELLE ARE A THE ONE TIME YOU SEE THE NUMBERS THAT REALLY SAY WHAT WE SPENT. ALL THE OTHER BUDGETS I'VE HEARD INSTRUCTORS SAY COULD BE FICTION. BECAUSE REALLY YOU ARE TRYING TO FIGURE OUT WHERE YOU HAVE TO SPEND THE MONEY AND IT'S MOVING, THERE IS THINGS HAPPENING.

THIS IS THE LIMIT MEANS THE MOST.

DURING THE SUMMER I WENT TO SUMMER INSTITUTE TO THE SCHOOL FINANCE GRANT. NUMBERS ARE NOT MY THING ESPECIALLY AFTER NOW TEACHING KINDER FOR FIVE YEARS, WE DON'T COUNT THAT HIGH AND DO THAT MUCH MULTIPLICATION. BUT WE WENT THROUGH AND FIGURED OUT OUR OWN DISTRICT TO FIGURE OUT OUR RESERVE.

SO WITH OUR RESERVE FROM THE YEAR BEFORE'S ON UNAUDITED ACTUALS THE PERCENTAGE THAT WE'VE STILL IS 57% RESERVE. THE AMOUNT THAT IS RECOMMENDED I DO THINK WITHIN THE, WHEN THEY'RE SAYING 3 PERCENT IS ALSO A LITTLE EXTREME BUT IF YOU DIVIDE, IT'S 22 TIMES MORE MONEY THAN WE SHOULD HAVE.

I DO UNDERSTAND HAVING MONEY FOR EMERGENCIES BUT IT'S NOT, NOT THE MILLIONS WE HAVE. THE CONCERNS THAT I HEARD FROM MY COLLEAGUES JUST NOW, I FELT ALMOST LIKE SAYING OKAY. SET. ASKED, ANSWERED. THE COMBOS CONCERN ME. NOT JUST BECAUSE OF THE KIDS MOVEMENT

[00:10:01]

I REALIZE YOU CAN'T HAVE THE CLASS WITH 7. YOU CAN'T HAVE A CLASS WITH BUT YOU COULD HAVE A CLASS WITH 17 OR 18. EVEN THOUGH THEY'RE BIGGER KIDS.

GIVE THEM A CHANCE, IF WE HAVE THE OPPORTUNITY I WOULD LIKE YOU TO JUST CONSIDER THAT. I KNOW THIS IS JUST YOUR FIRST SIGHT OF IT. I KNOW WE HAVE A LOT OF CHALLENGES. BUT I WOULD REALLY, I'M HERE SPEAKING FOR THE KIDS. I JUST LEFT FIRST GRADE TODAY AT LINDSTROM. I'M IN THE CLASSROOMS, 3 TIMES A WEEK AT LEAST. I KIND OF TRIED TO STAY WITHIN THE LOWER GRADES. BUT IF IT'S GRADED, WHERE WAS I LAST WEEK? WILLIAMS AT 38 FIFTH GRADERS IN THE ROOM BECAUSE WE PACK THEM IN UNTIL WE REORGANIZE BUT I COULDN'T BELIEVE THAT MANY FIT IN. HAD THEY BEEN CUT DOWN AT SOME POINT LIKE RIGHT NOW THE 6'S ARE HOLDING LOW AT 26 OR 27, YOU COULD ACTUALLY HEAR WHAT THEY'RE THINKING AND SAYING AND GIVE THEM SOME SUPPORT.

MY CONCERN IS ONCE YOU LOOK AT WHAT'S LEFT AND WHAT THE BIGGER AMOUNTS ARE, NOW IS THE TIME TO DO SOMETHING TO TAKE CARE OF THESE KIDS COMING OUT OF CRISIS.

THANK YOU VERY MUCH.

>> THANK YOU SO MUCH, MISS LINDA. MAY WE PLEASE HAVE DOCTOR ROBINSON TO THE PODIUM.

AND, WELCOME. >> WERE TWO CARDS PUT IN FOR ME OR ONLY ONE BECAUSE I WOULD LIKE TO SPEAK TO BOTH ISSUES? CAN I PUT IN A SECOND CARD OR DO I HAVE TO DO IT FAST AND 3 MINUTES FOR BOTH?

>> IF IT'S TOO DIFFERENT ITEMS, DOCTOR ROBINSON, YOU HAVE TWO DIFFERENT OPPORTUNITIES TO SPEAK.

>> I WOULD LIKE TO SPEAK TO BOTH THINGS, DO I DO IT

CONTECHATIVELY OR -- >> YOU ARE THE LAST ONE.

>> GREAT. CAN I HAVE THREE MINUTES FOR THE FIRST ONE AND THEN THREE MINUTES FOR THE SECOND PLEASE?

>> YES, PLEASE FILL THE CARD OUT AT THE END SO WE HAVE IT

FOR THE RECORDS. >> THANK YOU. THANK YOU.

>> THANK YOU. I'M DR. ROBINSON AND APPRECIATE THE OPPORTUNITY TO SPEAK IN A PUBLIC FORUM TO BE HEARD HERE AND HAVE IT GO ON PERMANENT RECORD. I'M EXPECTING TO BE HEARD AND HEARD MEANS THERE IS ACTION THAT COMES BEHIND THIS. I'M SO TIRED EVER TALKING TO WALLS. IT ECHOS RIGHT BACK OFF OF IT. SO THE FIRST THING I WOULD LIKE TO SPEAK TO IS I WOULD LIKE TO TALK ABOUT THE IF FACILITIES MASTER PLAN. OUR C. S. C.

A. IS SELDOM REPRESENTED IN THIS ROOM BUT IF WE DIDN'T DIDN'T HAVE C. S. C. A. NONE OF US COULD STAND BEING IN THE ROOM. THE PEOPLE ON THE GROUND HIDDEN LIVES THEIR ENTIRE TIME THEY SERVE HERE THEY ARE PAID LESS THAN ANYBODY IN ANY DISTRICT AROUND US AND THEY WORK HARDER THAN MOST OF THE DISTRICTS AROUND US. I WATCHED MY C. S. C. A. MEMBERS NOT GET CHECKS IN TIME AND NOT NOW HOW THEY ARE GOING TO PAY THEIR RENT, NOT THEIR MORTGAGE BECAUSE THEY CAN'T AFFORD A HOUSE HERE BUT THEIR RENT OR HOW THEY WERE GOING TO FEED THEIR ONLY CHILDREN. THEY COME BACK AND I CAN'T SPEAK TO EVERYTHING HAPPENING BUT IF I TAKE 10 MINUTES AND DO RESEARCH I'M SURE I COULD TALK TO YOU FOR ABOUT FIVE HOURS. BECAUSE THOSE PEOPLE DON'T TALK. BECAUSE THEY'RE FEARFUL OF LOSING THEIR JOBS. WHAT I CAN TELL YOU ON MY CAMPUS THEY SPENT 3 YEARS I BELIEVE RENOVATING OUR KITCHEN. NOT WHERE THE KIDS EAT BUT THE PLACE WHERE OUR C. S. C. A. MEMBERS WORK. WHAT I CAN TELL YOU BEFORE THEY DID THE RENOVATION HE WAS 500 OR MORE, 500,000 UP WARDS TO A MILLION DOLLAR FOR THEM TO SERVE THE KIDS OUTSIDE OF THE KITCHEN. NOW THEY HAVE THE ROOM FULL OF WARMERS. IN THE SUMMER WHEN I TURN ON MY OVEN I DON'T STAY IN THE KITCHEN BECAUSE IT'S TOO HOT. WHAT THEY DIDN'T GIVE THE C.

S. C. A. MEMBERS WAS AIR-CONDITIONING. THERE'S NO KIR AIR-CONDITIONING. THE WINDOWS THAT USED TO OPEN ARE NOW SEALED. WHEN YOU LOOK AT THE FACILITIES PLAN, JUST LIKE WE'RE TRYING TO HEAR THE VOICES OF EVERYONE'S STAKEHOLDER WHEN THEY LOOK FOR OUR FUTURE LEADER THERE HAS SOB SOME FORUM WHERE PEOPLE CAN SAFELY SHARE WHAT'S GOING ON. EVERYBODY CAN'T KNOW EVERYTHING BUT SOMEBODY SOMEWHERE KNOWS ALL ■THE THINGS. EVERYBODY TOGETHER COLLECTIVELY KNOWS. THERE HAS TO BE A PLACE FOR US TO PUT INFORMATION OUT THERE SO PROBLEMS ARE ACTUALLY SOLVED. PEOPLE HAVE TO BE HEARD AND THERE HAS TO BE SOLUTIONS. SOMEBODY HAS TO STEP UP AND SPEAK NOT JUST FOR THE KITCHEN BUT FOR THE PEOPLE KEEPING OUR LIGHTS ON AND OUR GRASS MOWED WHO WORK IN HORRIBLE CONDITIONS. I WON'T WANT TO WORK IN THAT BUT MY CHILDREN PROBABLY WILL AND I WANT OUR DISTRICT TO BE HEAD AND SHOULDERS ABOVE THE REST. WE SHOULD CARE MOSTLY ABOUT THE PEOPLE AND THE INVISIBLE PEOPLE, THE INVISIBLE PEOPLE WHO MAKE ALL OF THE VISIBILITY HAPPEN SHOULD BE THE ONES WE'RE MOST CONCERNED ABOUT

[00:15:01]

THOSE ARE THE REAL SUPERHEROES IN THIS DISTRICT BECAUSE THEY AMPLIFY THE REST OF US, WHAT YOU BEING LOOK AT THE FACILITIES BE FIND ARE MINDFUL OF WHAT IS HAPPENING AND HOW MUCH OUR C. S. C. A. STAFF HAS TO DO.

WE NEED TO HIRE MORE STAFF AS WELL.

FOR MY SECOND THREE MINUTES OKAY NOW. SO THANK YOU BOARD FOR GIVING ME THE OPPORTUNITY TO SPEAK AGAIN.

I WOULD LIKE TO SPEAK TO THE UNAUDITED ACTUALS, WHAT I APPRECIATE IS THAT WE'RE GOING TO SEE WHERE THE MONEY IS SPENT BECAUSE EVERY YEAR WHAT I HEAR IS ABOUT OUR DEFICIT BUDGETING. DEFICIT BUDGETING MEANS WE PROJECT A BUDGET WE THINK WE'RE GOING TO USE THEN PLAY THE CUP GAME BECAUSE IT'S FIND THE MONEY. IT DISAPPEARS AND LO AND BEHOLD AT THE END OF THE YEAR, DING DING DING. UP GOES OUR RESERVE. HOW IS THAT POSSIBLE? NOW I'M NOT GOOD WITH NUMBERS AND I'M NOT TRYING TO BE A FINANCE PERSON BUT THE PEOPLE WHO ARE IN CHARGE OF OUR NUMBERS SHOULDN'T BE TRYING TO BE FINANCE PEOPLE EITHER BECAUSE IT'S NOT SERVING OUR CHILDREN. SO WHEN WE LOOK AT THIS ACTUAL BUDGET WHAT I WOULD LIKE YOU TO DO IS GO BACK AND LOOK WHERE THEY PROJECTED THE MOYNE AND WHY DIDN'T WE SPEND IT THERE? IF THEY SAID WE WERE GOING TO SPEND IT WHY DIDN'T IT GET SPENT. IF THEY'RE BUDGETING FORWARD MAYBE THAT'S NOT WHERE THE MONEY SHOULD BE GOING. THE OTHER CONCERN I HAVE IS THIS HAS BEEN THE SCREAM AND CRY OF OUR PUBLIC FOR THE LAST YEAR AND A HALF. AND YET THIS MEETING IS AT 4:00. I DON'T SEE THE PUBLIC HERE BECAUSE THOSE PEOPLE CAN'T BE HERE. WE HEAD BACK TO SCHOOL AT BELLFLOWER TONIGHT. WE HAVE MEETINGS ACROSS THE DISTRICT. PEOPLE CAN'T BE IN HERE TO SAY SOMETHING AND I UNDERSTAND MAYBE WE'RE SEEING A PRESENTATION. BUT THE PEOPLE WHO NEED TO TALK TO YOU NEED TO UNDERSTAND THE PRESENTATION AS IS EXPLAINED BY THE FINANCE PEOPLE.

NOT JUST LOOK AT A PIECE OF PAPER THEY MAYBE DON'T UNDERSTAND. THEY CAN'T ASK YOU QUESTIONS IF THEY ARE RAE NOT HERE FOR THE PRESENTATION. I APPRECIATE THAT IT'S BEING PRESENTED. BUT I'M CONCERNED THAT IT WAS DUE SEPTEMBER 15TH AND HERE WE ARE AUGUST 31ST.

THE SCHEDULING LIKE OH, WELL WE HEAD BACK TO SCHOOL. WHO MADE THE SCHEDULE? WHY DID THEY SCHEDULE IT THAT WEEK? HOW COME THAT PAPERWORK IS NOT PUT OUT FIRST BE MINDFUL. GO SLOW TO GO FAST. WE'VE 2 THINGS HAPPENING HERE, FORM AND SUSS TENSE, THIS IS FORM, IF WE'VE SUBSTANCE A BUDGET AND THINGS THAT ARE PLANNED AN PROGRAMS YOU ABOUT THERE'S NOTHING TO PUT IT IN, THAT DOESN'T WORK.

ALL WE HAVE IS AN L. CAP. WE HAVE A WHOLE BUNCH OF FORM. WE HAVE VERY LITTLE SUBSTANCE, WHAT I WOULD LIKE YOU TO DO IS FIGURE OUT HOW YOU MERGE THE TWO WHEN YOU WALK AWAY IT IS' FULL SO OUR KIDS GET WHAT THEY DESERVE, OUR TEACHERS GET WHAT THEY NEED AND THE C. S. C. A. ARE RECOGNIZED FOR THE POWER HOUSES THEY ACTUALLY ARE.

>> THANK YOU, DR. ROBINSON. OKAY. SO THE TOPICS OF TODAY'S SESSION ARE FACILITIES MASTER PLAN AND

[2.1. FACILITIES MASTER PLAN ]

>> THANK YOU, GOOD AFTERNOON, BOARD, PRESS, MISS ARMSTRONG AND BOARD MEMBERS.

AS YOU MAY RECALL THE DISTRICT APPROVED A FACILITIES PLANNING SERVICES WITH H. AND A. MANAGEMENT CONSULTING TO COME IN AND PROVIDE THE DISTRICT SUPPORT AND CREATING A FACILITIES MASTER PLAN THAT WOULD LOOK AT BOTH PREVENTIVE AND DEFERRED MAINTENANCE OBJECTIVES. THE LAST TIME THE DISTRICT HAD A FACILITIES MASTER PLAN DEVELOPED WAS IN 2014 AND IT WAS' GEARED MORE TO HELPING TO PRIORITIZE BOND FUNDING PROJECTS. BEING THAT THE DEFERRED FUNDING HAD BEEN ELIMINATED, WHILE THE FUNDING FOR THE DEFERRED MAINTENANCE IS STILL NOT PART OF THE STATE BUDGET THE BOARD HAS COMMITTED FUNDS TO THE MAINTENANCE OF FACILITIES AND E. H. AND A. CONSULTANTS ARE WORKING TO HELP US MAXIMIZE OUR RESOURCES AND PRIORITIZE BASED ON SAFETY AND FUNCTIONALITY AND ENHANCEMENT WITH THE PROGRAMS FOR STUDENT ACHIEVEMENT. TODAY E. H. AND A. WILL BE PRESENTING THE INITIAL WORK AND BOB NICKELSON WILL BE DOING THE PRESENTATION BUT HE'LL BE WITH US OVER THE PHONE AND WE HAVE THE PRESENTATION HERE FOR HIM.

WITH, PROVIDING RECOMMENDATIONS AND DISCUSSING SOME NEXT STEPS BASED ON WHAT THEY HAVE OBSERVED AND THE EXPERTISE THEY HAVE. I'M GOING TO TURN IT OVER TO MR. NICKELSON AND I'VE ASKED HIM TO SHARE WITH YOU A LITTLE BIT ABOUT HIS BACKGROUND AS WELL AS THE BACKGROUND OF SOME OF THOSE WORKING WITH THE DISTRICT STAFF TO HELP UNDERSTAND HOW WE'LL ALL BE WORKING TOGETHER. SO MR. NICK THESON, THANK YOU FOR BEING -- MR. NICKELSON, THANK YOU FOR BEING WITH US OVER THE PHONE. THE STAGE IS ALL

YOURS. >> GOOD EVENING, THIS IS

BOB. >> YOU ARE ON.

>> HI. THANK YOU. I DIDN'T HEAR THE INTRODUCTION SO I

[00:20:03]

THAT. >> THAT IS CORRECT.

>> SO BOB NICKELSON IS A VICE PRESIDENT OF FACILITIES SERVICES FOR THE ERIC HALL AND ASSOCIATES NOW A DIVISION OF M. G. T. OF AMERICA, A NATIONAL FIRM.

SO THE ADVANTAGE THAT WE HAVE IS THAT WE HAVE A LOCAL PRESENCE AND WE ARE NOW A NATIONAL FIRM AS WELL. SO WE HAVE EXPERIENCE THAT WE CAN PULL ON FROM ALL AREAS.

I HAVE OVER 29 YEARS OF EDUCATION AND EXPERIENCE IN FACILITIES. I WAS FORMALLY THE VICE PRESIDENT WITH ERIC HALL BEFORE I BECAME THE VICE PRESIDENT OF FACILITY SERVICES WITH M. G. T. I WAS WITH A LOCAL ARCHITECTURAL FIRM FOR A YEAR, J. C. J. ARCHITECTURE IN SAN DIEGO COUNTY AND I WAS THEIR CALIFORNIA EDUCATION PRACTICAL GROUP MANAGER. BEFORE THAT I WAS THE SENIOR DIRECTOR OF THE SAN DIEGO COUNTY OFFICE OF EDUCATION FACILITY FINANCE AND PLANNING UNIT AT THE COUNTY OFFICE. WE OFFERED SERVICES TO THE 42 SCHOOL DISTRICTS IN SAN DIEGO COUNTY AND PROVIDED THEM WITH HANDS ON EXPERIENCE AS WELL AS WITH ASSISTANCE IN GETTING FUNDED, PLANNING FOR PROJECTS INCLUDING MASTER PLANNING AND MAINTENANCE AND OPERATIONS, AMONGST A HOST OF OTHER PROJECTS AND PROCESSES.

AND I WAS ALSO THE FACILITY PLANNER FOR THE VISTA UNIFIED SCHOOL DISTRICT HERE IN SAN DIEGO COUNTY. PRIOR TO THAT I SPENT 26 YEARS IN THE NAVY. I ATTAINED RANK OF MASTER CHIEF AND PRIOR TO THAT, I GREW UP IN THE LOS ANGELES COUNTY AREA. I WAS BORN AND RAISED IN DOWNY.

AND I GREW UP IN THE EAST COMPTON AREA, WENT TO SCHOOL IN PARAMOUNT. GRADUATED FROM PARAMOUNT AND MOVED TO THE WHITTIER AREA WHERE I WENT TO SCHOOL IN THE SOUTH WHITTIER SCHOOL DISTRICT. WHEN I GRADUATED FROM MIDDLE SCHOOL, I WENT TO HIGH SCHOOL AT LA MIR ADA HIGH SCHOOL SO I'M A PROUD GRADUATE OF LA MIR ADA HIGH SCHOOL AND AND A MATADOR FOR LIFE. WHEN I WENT INTO THE NAVY, IT WAS UNDER A DIFFERENT PHASE OF THINGS THAT WERE HAPPENING WORLDWIDE. SO I GOT QUITE THE EDUCATION FROM THE NAVY AND PROUD OF THE FACT THAT I HAD A LOT OF EXPERIENCE IN MAINTAINING FACILITIES WITH THE NAVY AS WELL. SO THAT'S ME IN A NUTSHELL. I GRADUATED FROM SOUTHERN ILLINOIS UNIVERSITY WITH A BACHELOR OF SCIENCE DEGREE IN WORK FORCE EDUCATION AND DEVELOPMENT. AND WEPT THROUGH SEVERAL OTHER COMMUNITY COLLEGES INCLUDING THE SIR ITO COMMUNITY COLLEGE. SO TONIGHT'S PROCESS, NEXT SLIDE, PLEASE WILL INVOLVE THE -- WE'RE AT THE INTRODUCTION STAGE HERE AND GOING TO LOOK AT AGENDA AND TOPICS FOR DISCUSSION. THEN WE'LL GO OVER A SUMMARY THEN END THE EVENING WITH A OPPORTUNITY FOR QUESTIONS.

I'M HOPING TO GO THROUGH THIS QUICKLY SO I WOULD ASK THAT YOU HOLD THE QUESTIONS UNTIL THE END OF THE PRESENTATION. WE'LL GO THROUGH ITEMS AND THEN COME BACK AND TALK ABOUT THE QUESTIONS THAT YOU MAY HAVE.

BUT IF THERE'S SOMETHING PRESSING PLEASE FEEL FREE TO INTERRUPT ME AND ASK THE QUESTION I'LL DO MY BEST TO ANSWER IT DURING THE PRESENTATION.

NEXT SLIDE. SO OUR TOPICS FOR DISCUSSION INCLUDE OUR CURRENT CONDITIONS OF OUR FACILITIES AT BELLFLOWER UNIFIED SCHOOL DISTRICT. WE'LL TALK BRIEFLY ABOUT LIFE CYCLE. WE'LL TALK WILL IMPLICATIONS, LOOK AT HOW WE FUND MAINTENANCE THEN TALK ABOUT A PLAN OF ACTION.

NEXT SLIDE PLEASE. SO WE'RE LOOKING AT CURRENT CONDITIONS OF OUR FACILITIES. WE'RE TALKING ABOUT FACILITIES IN TERMS OF THIS THING CALLED A FACILITY CONDITION INDEX WHICH IS-- I'M SORRY, WAS THERE A

[00:25:02]

QUESTION? >> NO.

>> WE'RE TALKING ABOUT THE FACILITY CONDITION INDEX WHICH IS THE COST TO RENEW OR REPAIR DIVIDED BY THE TOTAL COST OF REPLACEMENT OF A PARTICULAR PIECE OF EQUIPMENT, A PARTICULAR BUILDING, A PARTICULAR PART OF THE BUILDING. SO ON AND SO FORTH. EACH SCORE WOULD REFLECT THE CURRENT BUILDINGS' CONDITION AS GOOD, FAIR OR POOR OR IN A CRITICAL CONDITION SITUATION. WE DON'T BELIEVE WE HAVE ANYTHING THAT IS CRITICAL AT THIS POINT. THE OTHER THING WE DID IS LOOK AT THE STATEWIDE FACILITY INSPECTION TOOL WHICH RESPONDS TO THE WILLIAMS ACT OF 2000 WHERE THE STATE WAS SUED BY INDIVIDUALS SAYING THAT THE STATE HAS FAILED TO PROVIDE EQUAL ACCESS TO INSTRUCTIONAL MATERIALS AND SAFE AND DECENT FACILITIES AS WELL AS QUALIFIED TEACHERS. RESULTING IN WHAT THEY CALLED A FACILITY INSPECTION TOOL TO IDENTIFY THE CURRENT CONDITIONS THAT WERE DEVELOPED UNDER THE AUSPICES OF THE OFFICE OF PUBLIC SCHOOL CONSTRUCTION AND WERE TO DEFINE WHAT GOOD REPAIRS STANDARD ACTUALLY ARE. AND SO YOU KNOW I PARTICIPATED IN THE STATE PROCESS OF DEVELOPING THE FIT AS WELL AS DEVELOPING THE STANDARD FOR GOOD REPAIR WHILE I WAS AT THE SAN DIEGO COUNTY OFFICE OF EDUCATION. SO I WORKED WITH SEVERAL LEGISLATORS AND STATE OFFICIALS IN GETTING THAT PUT INTO PLACE IN A WAY THAT HELPS DISTRICTS TO RECOGNIZE STEPS THEY NEED TO TAKE. NEXT SLIDE PLEASE. SO THIS LEADS US TO A DISCUSSION ABOUT LIFE CYCLE AND HERE ARE SOME EXAMPLES OF ITEMS THAT WOULD BE DISCUSSED WITHIN LIFE CYCLE. THE MEANING HERE IS THAT EACH TYPE OF FACILITY PART WILL HAVE A SPECIFIC NUMBER OF YEARS AND AN ASSOCIATED COST FOR WHAT THAT ITEM MAY NEED REPAIR AND OR REPLACEMENT. SO THINGS LIKE ASPHALT HAVE A LIFE EXPECTANCY OF LESS THAN 20 YEARS, FENCING 20 YEARS OR MORE. PLAY STRUCTURES LESS THAN 20 YEARS. GRANITE FIELDS WOULD HAVE A LESS THAN 20 YEAR LIFE CYCLE. FLAG POLES, MORE THAN 20 YEARS, SPORTS STRUCTURES MORE THAN 20 YEARS, ROOFS DEPENDING ON THE TYPE OF ROOF COULD HAVE LESS THAN OR MORE THAN 20 YEARS DEPENDING ON WHETHER IT'S A METAL ROOF OR A CONCRETE SHINGLE TYPE ROOF WHERE THEY GET OUT TO ABOUT LOTR THINGS INCLUDED IN THAT PARTICULAR SLIDE THAT WE CAN COME BACK TO AND DISCUSS, IF NECESSARY, BUT WANTED TO GIVE YOU AN IDEA OF LIFE CYCLE AND WHAT THAT MEANT AND SPECIFICALLY TO SOME OF THE ITEMS THAT ARE LISTED HERE AND BRIEFLY ON HEATING, VENTILATION AND AIR-CONDITIONING UNITS THEY'RE EXPECTED TO LAST MORE THAN 20 YEARS BUT I THINK FROM EXPERIENCE WE KNOW THAT THAT MAY NOT BE THE CASE. THAT THERE ARE THINGS THAT HAPPEN ALONG THE WAY THAT REDUCE THE LIFE. IF THEY'RE NOT PROPERLY MAINTAINED OR INCREASE THE LIFE IF THEY'RE PROPERLY MAINTAINED. THEN OF COURSE THE FACILITY CONDITION ASSESSMENT THAT WE DID WITH YOUR TEAM AND WE WALKED ALL OF YOUR CAMPUSES AND LOOKED AT EVERYTHING FOR OURSELVES TO SEE EXACTLY WHERE WE AS A DISTRICT ARE RELATIVE TO THE CONDITIONS THAT WOULD NEED TO EITHER BE REPLACED OR REFRESHED AS THE CASE MAY BE. NEXT SLIDE PLEASE. SO THIS SLIDE IS DISCUSSING WHAT WE BELIEVE ARE THE IMPLICATIONS IN TERMS OF HOW WE SEE OURSELVES AND IN TERMS OF WHAT WE WOULD DO WITH THE VISION THAT OTHERS MAY SEE US AND HOW WE STACK UP IN GENERAL AROUND THE STATE OF CALIFORNIA. NEXT SLIDE PLEASE. SO THIS SLIDE IS INDICATING SOME THOUGHTS AND IDEAS ABOUT HOW MAINTENANCE IS FUNDED, AND OF CONSEQUENCE AND NOTE IS THAT THE STATE BUDGET DID NOT INCLUDE THE 1.8 BILLION THAT WAS PROPOSED TO BE IN THE STATE BUDGET SPECIFICALLY TO FUND DEFERRED MAINTENANCE MEANING THAT IT HAS LEFT DEFERRED MAINTENANCE FUNDING TO THE, UP TO THE SCHOOL DISTRICTS AND SO IT WILL IMPACT GENERAL FUND. OF COURSE THAT'S THE ONLY SOURCE OF FUNDING WE HAVE. YEARS AGO WE HAD A DEFERRED MAINTENANCE PROGRAM THROUGH

[00:30:02]

NEXT SLIDE PLEASE. SO THIS SLIDE IS TALKING ABOUT THE PLAN OF ACTION THAT WE HAVE DISCUSSED IN DETAIL, AND SOME OF THE CONSIDERATIONS ARE LISTED HERE. SOME OF OUR GOALS AND SOME OF OUR INFLUENCERS INCLUDING AREAS SUCH AS SAFETY, HYGIENE AND SECURITY AND THEN WE TALKED ABOUT SOME OF THE PRIORITIES THAT WE ARE AWARE OF WHICH ARE SAFETY, SECURITY AND FIELDS. AGAIN LIFE CYCLE MANAGEMENT IS ALWAYS GOING TO BE PART OF THIS PROCESS, AND THEN SOME WAY OF ADDRESSING OUR MAINTENANCE PROGRAM IN A WAY THAT GETS US AWAY FROM BEING VERY REACTIVE IN MAINTENANCE MEANING THAT WHEN SOMEBODY CALLS, WE GO AND FIX SOMETHING BECAUSE IT IS BROKEN AND WITH THE HEAT WAVE THAT WE'RE EXPERIENCING THIS WEEK, ONE OF THE TOP INFLUENCERS THERE WOULD BE H. V. A. C. UNITS THAT ARE NOT OPERATING CAUSING EXTREME CONDITIONS AND SOMETIMES CREATING A SITUATION WHERE WE HAVE TO SHORTEN OUR HOURS IN ORDER TO HAVE HEALTH AND SAFETY CONCERNS ADDRESSED FOR PEOPLE WHO ARE IN THE CLASSROOM.

WE WANT TO GET TO A POINT WHERE WE ARE TALKING ABOUT ROUTINE MAINTENANCE, THINGS THAT ARE ON A SCHEDULE, THAT ARE PUT IN TO A TICKET SYSTEM. WE ALSO WANT TO TALK ABOUT HOW TO GET TO A PREVENTIVE MAINTENANCE PROCESS WHERE WE DO THINGS LIKE REPLACING FILTERS AND BELTS AND SOME OTHER EQUIPMENT COMPONENTS THAT HELP EXTEND THE LIFE OF THESE PIECES OF EQUIPMENT AND THEN OF COURSE WE ALWAYS WANT TO HAVE A COMPONENT THAT INCLUDES QUALITY CONTROL. WE COULD, IN FACT, TALK ABOUT CLASSIFICATION AND COMPENSATION FOR OUR STAFF. NEXT SLIDE PLEASE. SO IN SUMMARY, WHAT WE'VE TALKED ABOUT IS ALL OF THE THINGS THAT WE STARTED OUT WITH IN OUR TOPICS OF DISCUSSION WHICH INCLUDED THE CURRENT CONDITION OF FACILITIES, LIFE CYCLE, IMPLICATIONS, HOW WE FUND OUR MAINTENANCE AND OUR PLAN OF ACTION FOR ADDRESSING OUR CONCERNS. NEXT SLIDE PLEASE SO THAT CONCLUSION MY PART OF A PRESENTATION AND OPENS THE THOUGHTS UP TO YOU FOR NEXT STEPS IN TERMS OF QUESTIONS THAT YOU MAY HAVE TONIGHT OR QUESTIONS THAT YOU MAY HAVE THAT WE NEED TO COME BACK WITH RESPONSES TO YOU AT A LATER TIME. THANK YOU VERY MUCH.

>> I HAVE A QUESTION. >> GO ROYT AHEAD.

>> ONE THING I SAW MISSING FROM OUR PLAN OF ACTION WAS ACCESS TO FACILITIES. AND ENSURING A. D. A. COMPLIANCE ESPECIALLY FOR THE STUDENTS WITH DISABILITIES OR ANYONE ACCESSING THE FACILITY WITH A DISABILITY WHETHER IT'S A VISUAL, HEARING, OR MOBILITY .

>> I'M SORRY, I WAS LISTING INTENTLY FOR THE QUESTION.

I HEARD SOMETHING ABOUT ACCESS AND COMPLIANCE WITH ACCESS TO FULLY ALLOWING PEOPLE OF ALL WALKS OF LIFE TO HAVE ACCESS TO OUR FACILITIES BUT I'M NOT SURE

WHAT THE QUESTION IS. >> I DIDN'T SEE IT ADDRESSED

IN YOUR ACTION PLAN. >> RIGHT. SO THE ACTION PLAN WAS PRIMARILY AN OVERVIEW AND IT WOULD, IN FACT, INCLUDE ANY STANDARDS AND ANY CODE COMPLIANCE WHICH ACCESS TO FACILITIES IS A CODE COMPLIANCE ISSUE, BUT MORE IMPORTANTLY, GOING THROUGH YOUR FACILITIES AND HAVING A ACCESSIBILITY PLAN OR A PLAN TO REDUCE BARRIERS

[00:35:03]

THE TWO ARE HAND IN HAND, BUT ONE IS AFTER THE FACT WHEREAS THE OTHER IS BEFORE YOU OCCUPY FACILITIES AND BEFORE YOU BEGIN UTILIZING THOSE FACILITIES, THE ACCESSIBILITY ISSUE SHOULD HAVE BEEN AND SHOULD HAVE BEEN PART OF THE CODE COMPLIANCE FOR LAYING OUT THE FACILITY AS IT WAS INTENDED TO BE UTILIZED.

WHEN YOU START DOING MODERNIZATION YOU'LL DRESS THE 3 AREAS OF ARCHITECTURAL CODE COMPLIANCE INCLUDING ACCESSIBILITY, FIRE, LIFE SAFETY AND INSTRUMENTAL DEEFFICIENCIES, THOSE WOULD BECOME PART OF THE PROCESS THAT THE DIVISION OF THE STATE ARCHITECT WOULD REVIEW DURING PLANNED AND FUNDING OF MODERNIZATION AND NEW INSTRUCTION PROJECTS. I HOPE THAT HELPS TO ANSWER

THAT QUESTION. >> YES, I CURRENTLY WORK WITH THE STATE ARCHITECTURE AS PART OF MY ROLE ON DISABLE ACCESS FOR THE GOVERNOR SO I'M AWARE OF THE RULES IN REGARD TO THAT. WHEN WE LOOK AT SAFETY ROUTES THAT ALL THOSE ROUTES TO, WHEN YOU SEE HOW WE FUND OUR MAINTENANCE SHOULD ALSO ALSO BE INCLUSIVE OF WHAT YOU TALKED ABOUT IN REGARDS TO ACCESS.

>> INDEED. SO I WOULD SUGGEST THAT WE CONTINUE

THAT DISCUSSION. >> RIGHT.

>> BECAUSE YOUR EXPERTISE WOULD LEND A LOT OF VALUE TO OUR ABILITY TO PLAN FOR ADDRESSING THE DEFICIENCIES OR THE NAK QUEASIES OF OUR -- INADEQUACIYS OF OUR CURRENT FACILITIES AND WOULD LAY OUT A PLAN THAT WOULD ADDRESS THOSE IN A WAY THAT WE CAN BOTH ACCOMPLISH THE GOAL OF REDUCING THOSE AND ELIMINATING THEM WHEREVER POSSIBLE, BUT AT THE SAME TIME, DOING THINGS THAT ARE IN COLLABORATION OR IN CONJUNCTION WITH THE EFFORT TO MAKE THAT A PART OF A PLAN. SO THIS PARTICULAR PROCESS TONIGHT WAS FOCUSED MAINLY ON DEFERRED MAINTENANCE OR MAINTENANCE THAT SHOULD BE OCCURRING AND MAYBE NEEDS TO BE IMPROVED UPON IN SOME WAY, SHAPE OR FORM INCLUDING THE FUNDING OF THAT. AND REPLACING THINGS LIKE H. V. A. C., FLOORING, CARPETING AND WOOD FLOORING, TILE FLOORINGS, BUT ALSO LOOKING AT THE HEIGHT OF A SIC -- SINK OR ACCESSIBILITY PURPOSES AS PART OF THE PLAN OF ACTION TO IDENTIFY FOR A FUTURE PROJECT WHICH WOULD BE MODERNIZATION OR NEW

CONSTRUCTION. >> RIGHT. THANK YOU.

>> YOU ARE WELCOME. >> DO WE HAVE ANY OTHER

QUESTIONS? >> YES. IN YOUR PRESENTATION, I DON'T SEE ANY NUMBERS. CAN YOU GIVE US A CLIMATE OR MAYBE A SNAPSHOT OF OUR DISTRICT AND WHAT DOES THAT LOOK LIKE? I SEE IT, YOU KNOW, IN YOUR PLAN BUT WHAT PERCENTAGE OF OUR SCHOOLS ARE NEEDING THESE TYPES OF REPAIRS? I DON'T SEE ANY DATA THAT I CAN BASE MY INFORMATION ON AND MY DECISION. SO I SEE A WONDERFUL PRESENTATION WITH NO DATA OR EVIDENCE. THAT'S

WHAT I NEED. >> SO WE HAVE PREPARED, WE'VE CREATED A DOCUMENT WITH RECOMMENDATIONS WHERE WE WALK YOUR CAMPUSES, MY ASSOCIATE MR. JOE ACITO WHO WAS NOT ABLE TO PARTICIPATE TONIGHT DUE TO A PERSONAL EVENT THAT PREVENTED HIM FROM BEING HERE THIS EVENING DID WALK THE CAMPUSES, ALL OF THEM, WITH YOUR STAFF AND IDENTIFIED SOME CONDITIONS OF THOSE STAFFS -- OF THOSE FACILITIES, SORRY. AS HE WAS' WALKING THEM, HE DID A FACILITY INSPECTION TOOL TYPE OF REVIEW TO INSURE THAT HE WAS LOOKING AT THE CONDITIONS FROM A PERSPECTIVE OF NEEDS FOR MAINTENANCE. SO IN DOING THAT, HE IDENTIFIED AREAS IN RESTROOMS THAT COULD BE PART

[00:40:02]

IT DOES NOT GO TO THE FOLLOW-UP STEP OF LOOKING AT THIS FROM A NEEDED MODERNIZATION OF YOUR CAMPUS. AND I'M VERY AWARE THAT THERE ARE SOME THINGS THAT YOU HAVE IDENTIFIED THAT ARE OF CONCERN TO YOU THROUGH YOUR STAFF. WE'VE BEEN MADE AWARE. SO, YES, GYP DEED, THAT IS -- INDEED, THIS IS SOMETHING WE COULD CONTINUE THE DISCUSSION ON BUT THIS PARTICULAR ONE WAS TO BRING ATTENTION TO THE IDEA THAT WE NEED TO FUND OUR DEFERRED MAINTENANCE PROGRAM AND WE NEED TO ACT ON THE EQUIPMENT THAT ALREADY EXISTS ON THE BUILDINGS IN THE FACILITIES AND ARE IN NEED OF SOME ACTION TO IMPROVE THOSE PARTICULAR FACILITY NEEDS IN TERMS OF PAINT, IN TERMS OF ROOFING REQUIREMENTS, PATCHING COULD BE PART OF THAT. COULD BE A MODERNIZATION PROGRAM AS WELL.

PAINTING COULD VERY WELL BE IN A MODERNIZATION PROGRAM AS WELL, BUT AT THE MOMENT WE'RE TALKING ABOUT DEFERRED MAINTENANCE PROJECT SPECIFICALLY WHICH IS WHAT THIS PRESENTATION WAS INTENDED TO ADDRESS, DOES

THAT MAKE SENSE? >> THAT IS, IT MAKES SENSE.

YOU ARE SAYING THAT WE HAVE TO MAKE TWO DIFFERENT PLANS, IF I'M UNDERRING A MODERNIZATION AND AND A DEFERRED MAINTENANCE, DEFERRED MAINTENANCE BEING THE ONE WE'RE LOOKING AT NOW. MODERNIZATION SOMETHING WE HAVE TO PLAN FOR IN THE FUTURE.

WHICH THAT IS TO ME UNDER, I UNDERSTAND THAT PORTION, WHAT I'M ASKING AND NYE MY QUESTION IS FOUNDED ON WHERE IS THE DATA? YOU DID SAY THAT YOU PROVIDED THAT REPORT TO OUR STAFF. MAY I ASK, PLEASE, WHEN THAT REPORT WAS PROVIDED AND IN WHAT MANNER?

>> SO IT WAS PRESENTED TO, WITH YOUR ASSISTANT SUPERINTENDENT, YOUR ASSOCIATE SUPERINTENDENT OF BUSINESS, AND WE DISCUSSED THAT REPORT. WE'VE HAD A PRESENTATION WITH YOUR CUSTODIAL AND MAINTENANCE STAFF. WE'VE HAD SEVERAL MEETINGS WITH THEM. AND THAT REPORT IS IN THE DISTRICT AS I SPEAK TONIGHT.

I THINK THAT SUPERINTENDENT, ASSISTANT STUDENT HAS THAT,

THAT'S CORRECT. >> THAT'S CORRECT, MR. NICKELSON AND PART OF THAT MRS. GUARDSA, HER QUESTION IS ASKING IN REGARDS TO OUR NEXT STEPS.

SO BASED ON THAT INFORMATION, THAT WAS SHARED WITH OUR MAINTENANCE DEPARTMENT IN TERMS OF IDENTIFICATION OF AREAS SHIELD LIKE TO HAVE MORE INFORMATION BASED ON THAT AS TO WHAT OUR NEXT STEPS IN MOVING FORWARD WITH THAT INFORMATION. TO ANSWER YOUR QUESTION, MS. GARZA, ONE OF THE THINGS SHARED WITH THAT IS LOOKING AT OUR FACILITY INSPECTION TOOL AND STARTING TO USE THAT AS AN IN HOUSE TOOL TO COMPILE ALL OF THE DATA AND BE ABLE TO PUT IT TOGETHER. WHAT THEY HAVE DONE IS INITIALLY VISITED ALL OF OUR SITES, HAVE LOOKED AT SOME AREAS IN REGARDS TO CONCERNS BUT NOT HAVE GOTTEN ALL THE ACTUAL NUMBERS YET.

SO THEY'VE BEEN WORKING WITH OUR STAFF TO BE ABLE TO USE THOSE FACILITY INSPECTION TOOLS TO BE ABLE TO REALLY PUT THAT DATA TOGETHER SO THEY HAVE A COMPILED DATA TO BE ABLE TO SAY OUT OF ALL OF OUR SCHOOLS IN THE DISTRICT, WE HAVE 300 DOORS THAT NEED REPAIR.

WE'VE 300 SIX THAT NEED TO BE ADDRESSED.

[00:45:01]

THEIR INITIAL ASSESS. WAS TO COME IN AND SEE WHAT ARE THE AREAS OF CONCERNS. AND NOW HOT DO WE WORK WITH THE STAFF HERE TO START TO LOOK AT AND IDENTIFY SPECIFIC AREAS TO FINALIZE AND COME UP WITH A FULL PLAN. SO THAT IS THE STAGE THEY ARE AT. TODAY MR. NICKELSON IS PRESENTING THOSE INITIAL STAGES. I'LL HAVE MR. BUFFINGTON SHARE MORE ABOUT WHAT THEY WORKED WITH OUR TEAM, HOWEVER, THIS IS THE FIRST STEP OF MULTIPLE STEPS THAT HAVE TO HAPPEN WITH THE PLAN.

I HOPE THAT CLARIFIES A LITTLE BIT IN REGARDS TO NOT HAVING THE FINAL DATA IN REGARDS TO THE INFORMATION BECAUSE THERE'S MORE STEPS THAT NEED TO TAKE PLACE.

>> THANK YOU, THAT IS WHERE I WAS HEADED. MY NEXT QUESTION WHAT IS THE PURPOSE OF THIS MEETING THEN? ARE WE GOING TO HAVE MORE MEETINGS IN THE FUTURE? SO TO ME THAT WAS NOT CLEAR TONIGHT. SO I WANTED TO MAKE SURE THAT, YOU KNOW, IF IWAYS WASN'T UNDERSTANDING PERHAPS SOMEONE ELSE, WASN'T AS WELL ON THE SAME PAGE.

BUT THANK YOU FOR CLEARING THAT UP FOR US.

SO IN JUST CLARIFYING PERHAPS MYSELF WE'RE IN THE FIRST STEP. THIS COMPANY HAS COME IN. IS NOW WORKING WITH OUR STAFF, OUR CUSTODIAL STAFF BUT THEY DON'T HAVE ANY CLEAR CONCRETE NUMBERS FOR EXAMPLE ON BEFORELER HIGH SCHOOL, WE NEED SO MANY NEW DOORS.

>> THAT'S CORRECT, THAT'S CORRECT. AGAIN WORKING WITH OUR STAFF BECAUSE ONE OF THE THINGS WE'VE IDENTIFIED IS THAT IT'S VERY IMPORTANT TO TAKE OWNERSHIP. WITH OUR STAFF ALSO DOING SOME OF THIS, SO THEY DID AN INITIAL INSPECTION USING THIS FACILITIES INSPECTION TOOL BUT NOT OF EVERYTHING SO WE'RE WORKING WITH OUR STAFF HERE TO START TO DO THAT IN HOUSE WITH THEIR ASSISTANT BEING ABLE TO COMPILE EVERYTHING AND PUT IT TOGETHER. SO THOSE ARE THE NEXT STEPS.

>> SO THEN -- >> AND IT --

>> I'M SORRY, GO AHEAD. >> IF I MAY BE SO BOLD AS TO INTERJECT SOMETHING HERE. IN ASSISTANCE WITH THIS PARTICULAR DISCUSSION, THE NORMAL PROCESS FOR ANY DISTRICT IS TO IDENTIFY THAT IT NEEDS A PLAN, AND WITHOUT A PLAN, ANY ROUTE WILL GET US THERE, SO WE ARE IN A PLAN MODE OF LOOKING AT THINGS THAT ARE DEFICIENT BUT LOOKING AT THAT FROM A HOLISTIC PERSPECTIVE WE'D NEED TO STEP BACK AND CREATE AND I'M SAYING THIS A BITOK -- BIT TONGUE IN CHEEK BECAUSE I DON'T WANT TO STEP BEYOND MY BOUNDS AS A LANGUAGE RANGE FACILITIES MASTER PLAN. WHEN WE LOOK AT SOMETHING LIKE THAT WE'RE GOING TO LOOK DEEP INTO A DISTRICT'S HISTORY. IT'S ENROLLMENT. ITS DEMOGRAPHICS. THE DEVELOPMENT WITHIN YOUR REGION WHETHER THAT IS IN HILL OR NO DEVELOPMENT AT ALL OCCURRING THAT INFLUENCES WHERE WE NEED FACILITIES TO HOUSE STUDENTS THAT ARE EITHER CURRENTLY IN THE DISTRICT AND MOVING THROUGH THE DISTRICT GRADE CONFIGURATION OR LOOKING AT IT FROM THE PERSPECTIVE OF WHERE DO WE WANT TO BE 20 YEARS FROM NOW AND ENTERTAINING THOUGHTS ABOUT THINGS LIKE DECLINING ENROLLMENT AS PART OF THIS ENTIRE OVERVIEW OVER ARCHING LOOK AT WHAT DO WE OWN? WHAT KIND OF CONDITION IS WHAT WE OWN IN? HOW ARE WE UTILIZING OUR FACILITIES? WHAT IS OUR CAPACITY NOW? WHAT CAPACITY WILL WE NEED FOR THE FUTURE? THIS IS A FACILITY CONDITION ASSESSMENT PROCESS THAT LOOKS AT EXISTING FACILITIES AND BEGINS THAT INITIAL PROCESS AS PART OF A MASTER PLANNING EFFORT TO IDENTIFY WHAT WE NEED TO DO AND HOW ARE WE GOING TO FUND WHAT WE NEED TO DO? SO IT'S A COMMITMENT ON THE PART OF STAFF AND THE COMMUNITY TO LOOK AT THIS FROM THE PERSPECTIVE OF IF WE LOVE OUR FACILITIES TODAY, AND THEY ARE ADEQUATE FOR EVERYTHING WE WANT TO DO, AND THEY HAVE THE TECHNOLOGY AND THE CONDITIONS OF LIGHTING, THE CONDITIONS OF HEALTH AND SAFETY THAT INCLUDES ALL OF THE FENCING, ALL OF THE CAMERAS, ALL OF THE DOOR LOCKS, IS EVERYTHING OPERATING IN THE WAY WE WANT IT TO RIGHT NOW, OR DO WE SEE SOME THINGS THAT ARE IN NEED OF IMPROVEMENT? SO IN A LONG RANGE MASTER PLANNING MODE THAT'S EXACTLY WHAT WE WOULD BE ADDRESSING INCLUDING AN EXERCISE ON IDENTIFYING PROJECTS THAT YOU WOULD LIKE TO HAVE DONE. FOR EXAMPLE, YOU MAY WANT TO

[00:50:05]

[01:07:49]

TEST HOLGEN. >> --

[01:07:52]

>> WE HOPE THAT NEXT TIME WE CAN HAVE THAT OUTCOM THAT

[01:07:57]

>> WOULD LOVE TO BE A PART OF THAT. THANK YOU VERY MUCH FOR HAVING ME THIS EVENING AND ALTHOUGH WE CERTAINLY WILL COME BACK, IF YOU ALLOW US TO WITH A PLAN

OF ACTION. >> OKAY. THANK YOU SO MUCH.

MR. NICKELSON. I'M HOPING YOUR PARTNER WILL FARE WELL UNTIL NEXT TIME.

WE DISCUSS OUR FACILITIES MASTERS PLAN.

THANK YOU. >> THANK YOU.

>> THANK YOU. OKAY. SO -- >> QUICK QUESTION.

>> QUICK QUESTION FOR -- >> HOW WAS THIS FIRM VETTED?

>> OUR ARCHITECTS THAT HAVE BEEN WORKING WITH US THEY

MADE THE RECOMMENDATION. >> OKAY. ARE WE NOT LOOKING AT ORE VENDORS TO PROVIDE US INFORMATION?

>> WHEN YOU SAY OTHER VENDORS --

>> IS THIS THE ONLY ONE THAT IS GOING TO BE PRESENTED TO THE BOARD? THAT'S MY QUESTION.

>> WE CAN BRING SOMEBODY ELSE, HOWEVER, AND I KNOW TODAY MR. NICK THESON DIDN'T FULFILL WHAT IT IS THAT YOU WERE LOOKING FOR. I'LL HAVE TO SAY WHETHER ACECIL, HE COULDN'T BE HERE HAS DONE A LOT OF WORK WITH OUR MAINTENANCE IN GETTING INITIAL UNDERSTANDING AND A LAYOUT OF THE DISTRICT AND HE HAS DONE AS I STATED IT WOULD HAVE BEEN MUCH BETTER FOR HIM TO USE THE PRESENTATION THAT MR. ACETYLHAS DONE WITH THE MAINTENANCE TEAM HELPING TO PROVIDE TRAINING FOR THEM HOW TO GO ABOUT AND COLLECT THE DATA AND HOW TO DO ALL OF THAT. OF COURSE MR. ACETYL'S PRESENTATION PROVIDED ADDITIONAL DATA. SO I WOULD, WE COULD LOOK AT SOMEBODY ELSE TO STEP IN. BUT I WOULD HATE THAT ALL THE WORK THAT HE HAS TON ALREADY --

>> I UNDERSTAND. SO I THINK HOW THIS WAS PRESENTED TO US AND I CAN ONLY SAY AS MS. GARZASTATEED I THOUGHT WE WERE GOING TO LOOK THROUGH NUMBERS, THIS IS IS A STUDY SESSION, I'M SORRY IF I'M BEING HARD, THIS

[01:10:05]

HONESTLY. >> NO, AND AS I STATED, YOU KNOW, UNFORTUNATELY MR. ACETYLCOULDN'T BE HERE

WITH PART OF >> I LIKE TO ADD THAT FOR PAINT ARE POINT OF CLARIFICATION FIRST, ARE YOU STATING WE'VE ALREADY ENTERED IN A CONTRACT WITH THIS FIRM OR AND NOW WE'VE GONE TOO FAR TO VET NEW

FIRMS? >> WELL, THAT WOULD BE UP TO THE BOARD IN DECIDING WHETHER THEY'VE GONE TOO FAR. TO ANSWER YOUR QUESTION WE DID CONTRACT BACK IN MAR WHEN WE STARTED WORKING WITH THEM.

I DO FEEL THEY'VE DONE A GOOD AMOUNT OF WORK IN ANDIZING OUR DISTRICT AND DO -- IN ANALYZING OUR DISTRICT AND DO HAVE GOOD RECOMMENDATIONS BASED ON THE INITIAL THEY WORKED WITH OUR MAINTENANCE BE THEY HAVEN'T COMPILED ALL OF THE DATA THEY NEED TO TO GIVE YOU A FULL ON PRESENTATION OF EVERY SICK GREAT BRITAIN SINGLE THINGS WITH THE PRIORITIES IN MIND SO THE

BOARD CAN MAKE DECISIONS. >> I THINK THIS MEETING WAS

PREMATURE. >> I AGREE.

>> THAT'S FINE. I MEAN, THEY HAVE DONE THE WORK.

I KNOW DAN, YOU'VE BEEN WORKING WITH THEM, RIGHT?

>> OKAY. >> I'M EXCITED TO SEE WHAT

THEY HAVE. >> SO I STILL HAVE SOME MORE QUESTIONS FOR YOU. MY NEXT QUESTION WOULD BE HOW DEEPLY HAS YOUR, OUR STAFF WORKED WITH THIS FIRM? AND WHERE IN THE PROCESS ARE THEY? I'M HEARING THAT THEY HAVE GOT NUMBERS BUT THEY'RE TRAINING OUR STAFF. AND THAT SEEMS TO BE PROBABLY, YOU KNOW, LAYING DOWN THE FOUNDATION GROUNDWORK FOR US TO CONTINUE. THIS MAINTENANCE, BUT IF THAT'S SOMETHING THAT WE NEED AS BOARD MEMBERS, I'M NOT SURE I'M, WHERE THAT WOULD BE PLACED EXACTLY FOR US TO BE MAKING OUR INFORMED DECISIONS. SO HOW DEEPLY HAVE YOU, HAS OUR STAFF BEEN WORKING WITH THIS FIRM? DO THEY UNDERSTAND OUR NEEDS? ARE WE EVEN SPEAKING THE SAME LANGUAGE?

>> I'M GOING TO ASK MR. BUFFINGTON TO SHARE BECAUSE HE HAS BEEN ENGAGED IN THE PROCESS WITH THEM.

>> THANK YOU. >> ONE COMMENT BEFORE YOU START. IT SOUNDS TO ME FROM M. H. AND K. THEY WANT TO DO A POWERWASH OF THE ENTIRE SCHOOL DISTRICT.

DEEP CLEANING. >> THAT'S NOT CORRECT.

>> I KNOW BUT THAT'S WHAT IT SOUNDS LIKE.

>> THERE IS A NEED OF DEEP CLEANING.

>> YES. >> I AGREE BUT WE HAVE BEEN WALKING WITH THE GENTLEMAN JOE TO EVERY SITE, EVERY CLOSET, EVERY CLASSROOM, EXTERIOR, GATES.

THE DIFFERENCE BETWEEN THE FIT REPORT THAT EVERYBODY IS REFERRING TO IS THAT IS A BASICALLY A SCHOOL ADEQUACY.

WE MAKE SURE THAT IT FUNCTIONS IT WILL TOILETS WORK, DOORS OPEN. THIS HAS MORE INTO THE DEFERRED MAINTENANCE WE'LL BE TALKING ABOUT AGE OF LIFE, CYCLE, REPLACEMENT. WE'VE SCHOOLS THAT ARE, YOU KNOW ONE SCHOOL IS OVER 90 YEARS OLD.

LOSS FLORAS, WE'VE BELLFLOWER HIGH OVER 70 YEARS OLD. WE STILL HAVE A LOT OF THE HARDWARE THAT WAS ORIGINAL ROLL TO THE SCHOOL SITE.

THESE ARE THINGS THAT THE MASTER PLAN TAKES CARE OF.

THE FIT REPORT THAT WE HAVE TO DO ANNUALLY REALLY ONLY LOOKS AT ARE THE LIGHTS WORKING? DO THE DOORS OPEN? IS THE AIR-CONDITIONING WORKING? DO WE HAVE MISSING FLOOR TILES? THAT IS THAT REPORT.

NOW THEY DID THAT REPORT ALSO INCLUSIVE OF LIFE CYCLES, OF PRODUCTS, OF FLUSH VALVE, TOILETS, BATHROOM PARTITIONS, PAINT. THAT'S WHAT WE'RE PAYING THIS COMPANY TO DO. IT IS VERY TIME CONSUMING. AND

[01:15:07]

DO THAT? >> OKAY.

>> ALL RIGHT. >> THANK YOU, YOU COULD HAVE GOT UP AND SAID THAT. [LAUGHTER]

>> ALL RIGHT. [APPLAUSE]

>> THANK YOU. >> DAN, QUICK BEFORE YOU GO, SO THE NUMBER THAT WE GOT FOR THE 25 MILLION IS --

>> WHAT I CAME UP WITH. >> RIGHT. FOR JUST, LIKE,

BASIC THINGS -- >> REPAINTING OF ALL OF THE

SCHOOLS. >> OKAY.

>> BUT IT DIDN'T INCLUDE DOOR REPLACEMENTS. DIDN'T INCLUDE SINK COUNTERS THAT ARE FORM IKE ASHES AND THEY'RE SAYING THAT COULD BE CHIPPED.

>> WE NEEDED TO HEAR THAT BECAUSE THAT NUMBER THEN JUST FOR US AS A BOARD IN LOOKING AT FINANCIALS, THAT NUMBER THEN IS JUST LIKE A DROP IN THE WATER FROM WHAT

I'M HEARING. >> IT IS. IF YOU WANT TO MODERNIZE EVERY SCHOOL, YOU DON'T HAVE ENOUGH RESERVES.

>> JUST TO ADD THAT THINK THINK ABOUT THE STEAM BUILDING, THAT IS A BUILDING BEING MODERNIZED BASED ON WHAT CURRENT STANDARDS ARE. THIS IS COSTING US OVER $40

MILLION. >> THAT'S WHAT I WAS LOOKING AT WHAT QUOTED A FIGURE BASED ON WHAT WE SAW A COUPLE OF MONTHS AGO. SO I NEED TO HAVE A FRAMEWORK IN MY MIND WHEN I LOOKED A THINGS. WHAT THE DOES THAT MEAN AND IN REGARDS TO WHERE WE WANT TO GO AND WHAT DOES IT MEAN FROM WHERE WE ARE NOW. I GUESS THAT'S WHERE I'M COMING FROM. DOES THAT MAKE SENSE IN.

>> YES, IT DOES. WE HAVE A LOT OF WORK TO DO JUST TO IDENTIFY WHAT IT MIGHT COST. AGAIN IT'S JUST A GUESS. A GUESTIMATE. YOU DON'T HAVE A KNOWLEDGE ABOUT WHAT IT'LL COST UNTIL THE JOB IS COMPLETE.

>> ESPECIALLY NOW WITH INFLATION AND EVERYTHING GOING UP. SO I TOTALLY UNDERSTAND THAT. SO THIS GROUP IS GOING TO HELP YOU DO THAT.

>> YES. >> OKAY.

>> THEY'RE ALSO HIGHLY RECOMMENDED BY L. A. COUNTY

OFFICE OF EDUCATION. >> OKAY.

>> I ATTEND SEMINARS WHERE THIS COMPANY DOES PRESENTATIONS AND SHOWS THEIR WORK.

I WAS IMPRESSED WITH THEM AND FROM THE OTHER SIDE OF THE HOUSE, MISS HOLGEN INTRODUCED US TO THIS COMPANY. WOW, IT WORKS WELL. THEY ARE A GOOD

COMPANY. -- >> IT'S TIMING AND LACK OF

INFORMATION THAT WE'RE -- >> IT'S RATHER RUSHED.

IT TAKES A LONG TIME TO PUT THIS TOGETHER.

>> I GET IT. THANK YOU SO MUCH.

>> THANK YOU SO MUCH. MR. DAN.

>> QUICK FOR ME. >> GO AHEAD.

>> EARLIER WHEN WE WERE ON THE PHONE WITH WHAT WAS HIS

NAME AGAIN. >> MR. NICKELSON HE SAID THAT HE WASN'T AWARE OF THE 25 MILLION PLAN, WAS HE MISSPEAKING BECAUSE I HEARD YOU SAID YOU WERE IN CLOSE COMMUNICATION AND CLOSELY ANALYZED THE NEEDS OF OUR DISTRICT SO HE WAS AWARE OF THE 25 MILLION. HE MIGHT

HAVE MISSPOKEN THERE. >> NO, HE WAS NOT AWARE.

HE DID NOT NEED TO KNOW THIS. IT'S A TOTALLY DIFFERENT TASK. HIS RESPONSIBILITY, HIS COMPANY'S RESPONSIBILITY IDENTIFY A FIVE YEAR PLAN, IDENTIFY AREAS THAT WE NEED TO REPLACEMENT, REPAIR, REPLACEMENT ASPHALT. ALL THAT OTHER STUFF. THAT'S WHERE THEY'RE GOING TO COME UP WITH THE NUMBER.

THE I THINK IT WAS $22 MILLION WE STARTED WITH IS WHAT I SAID WOULD TAKE FOR THE NEXT THREE YEARS TO TAKE AND PAINT ALL OF THE SCHOOLS.

REPAIR MOST OF THE ASPHALT THAT HAS CRACKS IN IT. IT WAS MY GUESTIMATE AND THAT COMPANY DEPARTMENT NEED TO HAVE THAT INFORMATION. DOESN'T PERTAIN TO WHAT

THEY'RE DOING. >> IF YOU GAVE US A QUOTE AND SOMEONE ELSE GAVE US A DIFFERENT QUOTE THAT'S ESSENTIALLY WHAT HAPPENED, RIGHT?

>> NO, NO, TWO DIFFERENT THINGS, APPLES AND ORANGE, I'M LOOKING AT AT A SHORT-TERM PLAN TO GET THROUGH, PAINT OUR BUILDINGS DO THE BASIC PLAIN TENNANCE WE'VE HAD TO PUT OFF FOR MANY YEARS.

>> OKAY. >> MAKES SENSE.

>> OKAY. >> THANK YOU.

>> THANK YOU. >> ALL RIGHT. THANK YOU SO MUCH. WE'RE GOING TO HAVE A LOT OF INFORMATION COMING UP REAL SOON. IT'S GOING TO BE REALLY INTERESTING BECAUSE I SAW SOME OF THE BATHROOMS AT PIONEER HIGH SCHOOL. I'M JUST SAYING ANYWAY. OKAY.

WE DO HAVE A ANOTHER ITEM AND SO WE'RE, LET'S MOVE ON.

I WANT TO THANK YOU, MISS HOLGEN. THANK YOU FOR HOLDING THIS TOGETHER AND THANK YOU AGAIN,

[2.2. UNAUDITED ACTUALS 2021-2022]

>> OKAY. THANK YOU, MISS ARMSTRONG. TODAY IS A PREVIEW TO THE INDUSTRIES' UNKED A ITED ACTUALS THAT WILL BE PARTS OF THE SEPTEMBER 8TH BOARD MEETING WHEN YOU ACTUALLY WILL BE ADOPTING THE UNAUDITED ACTUALS, NEXT SLIDE PLEASE. SO THE

[01:20:06]

ALL OF THE FINANCIAL ACTIVITIES PROVIDED IN THIS REPORT ARE PART OF THE ACTIVITY THAT TOOK PLACE IN THE PREVIOUS FISCAL YEAR. WHICH ENDED JUNE 30 OF 2022. THESE FINANCIAL STATEMENTS WILL PROVIDE ACTIVITIES IN ALL DISTRICT FUNDS IDENTIFYING UNSPENT FUNDS OR RESERVES THAT ARE CARRIED INTO FUTURE YEARS.

AND THESE ARE FOUNDATIONAL REPORTS FOR EXTERNAL AUDITORS TO PERFORM THEIR OFFICIAL AUDIT REPORT.

SO HERE AS WE START PREPARING FOR THE CLOSING MUCH THE YEAR, THERE ARE MANY STEPS TO BE TAKEN AS YOU CAN SEE. THE STEPS INCLUDE YEAR END CLOSING THAT ARE PREPARED AND POSTED, FINANCIAL BOOKS ARE CLOSED IDENTIFY AND ASSIGN UNSPENT ALLOCATIONS TO FUND BALANCES, WHICH THEN PROVIDE US WITH ESTIMATED ACTUALS WHICH ARE KNOWN AS OUR UNAUDITED ACTUALS.

SO THE WHAT DOES IT LOOK LIKE INTERNALLY? THIS IS ONE OF THE BUSIEST TIMES IN THE FISCAL DEPARTMENT ALTHOUGH IT'S ALWAYS A BUSY TIME IN THE FISCAL DEPARTMENT. SO FIRST OUR ACCOUNTS PAYABLE BEGINS WORKING WITH OUR SITES AND DEPARTMENTS TO RECEIVE REMAINING INVOICES. AS FOR ESTIMATED INVOICES TO CREATE ACCRUES THAT MAY BE NEEDED. THEY MAKE POSSIBLE ENTRIES TO GET COSTS CHARGED TO THE FISCAL YEAR BECAUSE WE WANT TO CAPTURE ALL EXPENSURES IN THE RIGHT FISCAL YEAR. PAY RULE WORKS ON GETTING ALL FINAL PAYMENTS TURNED INTO THE SYSTEM. THEY WORK WITH THE SITES AND THE DEPARTMENTS TO FIND ANY MISSING TIME FOR STAFF SO THAT IT CAN BE OCCURRED, ACCRUED, SORRY, ACCRUED TO THE PROPER FISCAL YEAR AND PURCHASING WORKS WITH SITES AND DEPARTMENTS ON OUTSTANDING PURCHASE ORDERS AND BEGINS THE PROCESS OF CLOSING THE PURCHASE ORDERS FOR NO FURTHER USE FOR THAT YEAR.

THEY WORK ON EMERGENCY ORDERS SO THEY CAN BE CHARGED TO THE APPROPRIATE FISCAL YEAR AND THEN BUDGET BEGINS GATHERING THE GENERAL LEDGER DATA TO WORK AT THE END OF THE YEAR CLOSING. AFTER ALL OUR DEPARTMENTS MEET AND COMPLETE THEIR PORTIONS AND DEPARTMENT CLOSEOUTS THEN ONCE ALL THAT DATA IS TIMIZED WE CONFIRM THE BUDGET AND CLOSE ALL THE ENTRIES AND REVIEWS OF ALL THE GENERAL LEDGER TOES ENCLOSE THE YEAR. THAT'S HOW WE COME UP WITH OUR UNAUDITED ACTUAL NUMBERS.

SO SOME OF THE REASONS WHY YOU MAY SEE SOME DIFFERENCES HERE WHEN YOU LOOK AT THE NUMBER IS THAT REVENUES RECEIVED WAS NOT ANTICIPATED. EXPENDITURES ARE INCURRED THAT WERE NOT ANTICIPATED. EXPENDITURES OR BUDGETS WERE NOT CLEATLY USED AND PURCHASE OFFERED ISSUED BEFORE 6:30 BUT THE WORK OR COMPLETE GOODS WERE RECEIVED AFTER THEY ROLLED OVER INTO THE NEXT FISCAL YEAR. NOW WE START LOOKING, NEXT SLIDES, HERE WE SEE THE MAIN OPERATING BUDGET REVENUES. AND THE DIFFERENCES BASED ON THE ESTIMATED TUESDAY AT SECOND INTERIM TO NOW. SO THE REVENUES BASED ON THE 4 FUNDING REVENUES WHICH YOU CAN SEE HERE. YOU HAVE GOT LCFF SOURCES, FEDERAL AND STATE AND OTHER LOCAL REVENUE. FOR OUR LCFF THAT FUNDING INCLUDED IN THERE IS OUR BASE, SUPPLEMENTAL CONCENTRATION AS WELL AS OTHER ADDED FUNDING DECREASED AND SO HERE YOU LOOK AT THE VARIANCE.

IN OUR LCFF WE HAD A 32% VARIANCE. WE RECEIVED A LITTLE LESS THAN WHAT WE WERE EXPECTED TO RECEIVE.

IN OUR FEDERAL REVENUE, WE RECEIVED 52.18% LESS. THEN OUR OTHER STATE REVENUE AND OTHER LOCAL REVENUE WE ACTUAL ACTUALLY RECEIVED MORE REVENUE THAN ANTICIPATED TO RECEIVE BASED ON THE ESTIMATED ACTUALS AND AGAIN THESE NUMBERS ARE COMPARED TO OUR SECOND INTERIM INFORMATION.

[PAUSE] SO NEXT SLIDE. SO HERE WE SEE THIS SLIDE PRESENTS OUR GENERAL FUND EXPENDITURES VARIANCE, HERE IS WHAT WAS ACTUALLY EXTENDED AND YOU HAVE DIFFERENT CATEGORIES STARTING WITH SALARY, CLASSIFIED, EMPLOYEE BENEFITS ALL WAIT THE WAY -- OVERALL EXPENDITURES WERE LESS THAN WHAT WAS EXPENSED AS YOU CAN SEE THE NUMBERS WITH THE UNAUDITED ACTUALS, WITH BOOKS AND SUPPLIES HAVING THE BIGGEST VARIANCE THERE. AS YOU CAN SEE, OVER31 MILLION WAS ON THE BOOKS IN SUPPLIES AND WE ROUGHLY SPEND CLOSE TO 10 MILLION IN THAT AREA. SO THERE WAS A BIG, BIG

VARIANCE THERE. >> THAT FROM ON-LINE,

BECAUSE OF THE COVID? >> IT COULD BE DIFFERENT.

[01:25:03]

BECAUSE WHAT WAS GOING ON. >> THIS INCLUDES ON-LINE

TEXTS? >> WHAT DO YOU MEAN --

>> WHAT YOU SAY BOOKS THERE ARE SOME BOOKS THAT ARE ON-LINE THAT WE, THAT ARE BOTH HARD COPY OR ON-LINE.

SO WHEN YOU ARE TALKING OF BOOKS AND SUPPLIES, ARE THE EXPENDITURES INCLUSIVE OF TEXTS ON-LINE?

>> NO, NO, IT' JUST A CATEGORY, ANYTHING CONSIDERED UNDER THAT CATEGORY OF BOOKS AND SUPPLIES AND AGAIN IT COULD BE SITES, SAYING THEY WERE GOING TO MAYBE BUY LIBRARY BOOKS AND THAT DIDN'T COME TO FRUITION, IT COULD BE THAT THE DIRECT WAS DOING A BIG TEXT BOOK ADOPTION AND THAT DIDN'T COME TO FRUITION BUT A IT WAS BUDGETED TO BE EXPENDED THEN WHAT THE ACTUAL EXPENDITURES WERE. NOW WE GO TO THE NEXT SLIDE.

AND HERE YOU SEE THE GENERAL FUND ENDING FUND BALANCE. SO HERE WE'RE ABLE TO SEE A COMPARISON OF WHERE WE WERE PROJECTED TO END THE YEAR.

LOOKING AT YOUR BEGINNING FUND BALANCE AND THE UNAUDITED ACTUALS WHERE IT ACTUALLY BASED ON THE INFORMATION THAT WE HAVE IS ENDING WHAT THE DEFICIENCY WAS PROJECTED TO BE AND WHAT IT ACTUALLY ENDED UP HAPPENING AS WELL AS THE, SO OUR FINAL TOTAL ENDING FUND BALANCE IF IT WOULD HAVE STAYED AT WHERE WE WERE GOING TO BE AT AT SECOND INTERIM THEN WE WOULD HAVE BEEN SLIGHTLY OVER $65 MILLION BASED ON UNAUDITED ACTUALS THERE WAS A GAIN AFTER 30% VARIANCE IN LOOKING AT OVER$93 MILLION IN TERMS OF OUR ENDING FUND BALANCE. SO ON THE NEXT PAGE HERE YOU SEE THE GENERAL FUND COMPONENTS OF THE ENDING FUND BALANCE.

WHERE OUR MOBY CREME SITS. THIS IS RIGHT HERE THE DELAYED FACILITIES REPAIR WE'RE TALKING ABOUT EARLIER IN TERMS OF THE RECOMMENDATION THAT WAS MADE BY OUR MAINTENANCE DEPARTMENT OF WHAT NEEDED TO BE DONE. SO YOU SEE HERE WHERE OUR NON-SPENDABLE AMOUNT THERETO IS OUR RESTRICTED PROGRAMS AND THAT IS EXACTLY WHAT THAT MEANS. THAT THAT MONEY HAS TO BE FOR THOSE PROGRAMS THAT ARE RESTRICTED. IT CAN INCLUDE TITLE FUNDS. IT ALSO INCLUDE COVID FUNDS. CURRENTLY BASED ON THE RESOLUTION THAT WAS PASSED WITH THE PROPOSED ADOPTED BUDGET, THIS IS WHERE OUR COMMITTED FUNDS ARE AT.

DELAYED FACILITY REPAIRS, THE INFLATION NOT COVERED BY COLA AND RESERVE FOR MITIGATION OF ECONOMIC UNCERTAINTIES BECAUSE AS YOU RECALL, DURING WHEN WE ADOPTED THE PROPOSED BUDGET ANYTHING OVER THE 10% LIMIT NOW HAS TO BE COMMITTED. SO AT THAT TIME OF PROPOSED BUDGET ADOPTION THIS IS WHERE THE COMMITTED FUNDS WERE. ADDITIONALLY, IT IS NOW REQUIRED THAT ANY OF OUR SUPPLEMENTAL AND CONCENTRATION ADD ON FUNDING IS ROLLED OVER AND FOLLOWED FOR THOSE STUDENTS.

SO WHATEVER WAS NOT USED FOR OUR SUPPLEMENTAL AND CONCENTRATION FUNDING, THAT IT FOLLOWS THOSE STUDENTS AND THOSE STUDENTS THAT ARE UNDUPLICATED STUDENTS WHICH ARE MADE OF OUR E. L. ECONOMICALLY DISADVANTAGED AND FOSTEROUT. CURRENTLY THE FUNDING UNDER THAT IS $21,800,000. THAT AGAIN, THAT MONEY HAS TO BE ASSIGNED TO CONTINUE TO FOLLOW THOSE STUDENTS.

IN THE PAST, THAT MONEY WAS ROLLED OVER INTO JUST A GENERAL FUND, BUT NOW DOESN'T NECESSARILY HAVE TO BE COMMITTED BUT IT HAS TO BE ASSIGNED TO CONTINUE TO FOLLOW THOSE STUDENTS. SO THE BOARD CAN'T COMMIT IT TO ANYTHING ELSE BUT THE STUDENTS.

>> GOT IT. >> THEN OUR UNASSIGNED, THE 10% MAX WOULD BE LITTLE OVER 16 MILLION. EN OUR UNASSIGNED IS $18,251,280 AS OUR ENDING FUND BALANCE STANDS RIGHT NOW WHICH MEANS THAT AS PART OF THE ADOPTION OF NEXT WEEK IN REGARDS TO OUR UNAUD ILLUSTRATED ACTUALS WE HAVE -- UNAUDITED ACTUALS YOU HAVE A LITTLE OVER 2 MILLION THAT NEEDS TO BE ASSIGNED.

OUR RECOMMENDATION IS LOOKING AT THE FACILITIES AS WE'RE DISCUSSING TODAY, WE DON'T KNOW THAT THAT MONEY IS GOING TO SUSTAIN WHAT WE'RE LOOKING AT DOING BUT THAT IS ONE AREA WE WOULD SAY THAT MONEY SHOULD BE ALLOCATED. THAT IS OUR RECOMMENDATION.

HOWEVER AS A BOARD THAT DECISION NEEDS TO BE MADE SO OUR RESOLUTION DOES NEED TO BE UPDATED TO COMMIT THOSE FUNDS BECAUSE AGAIN WE CAN'T HAVE MORE THAN 10%

[01:30:05]

UNASSIGNED. >> OKAY. CAN I ASK A

QUESTION? >> ABSOLUTELY.

>> SO THE 10% THAT NEEDS TO BE ASSIGNED FROM THE

RESERVE, CORRECT. >> CORRECT.

>> SO THAT IS ON THE OTHER PAGE WHICH IS UNRESTRICTED RESERVE WHICH IS FOR THE UNAUDITED ACTUALS IS A TOTAL

OF 93 MILLION. >> CORRECT.

>> CORRECT. >> OKAY. SO YOU ARE GOING TO TAKE 93 MILLION AND ALLOCATE IT ACROSS WHAT?

>> SO BASED ON THE INFORMS HERE AND BASED ON WHAT HAPPENED WITH THE PROPOSED BUDGET IT HAS ALREADY BEEN

ALLOCATED. >> OKAY.

SO I'M TRYING TO FIGURE OUT AND I'M SORRY. WHEN YOU SAY UNASSIGNED UNAPPROPRIATED, THAT IS, THAT IS-- THAT'S WHAT WE HAVE TO MAINTAIN IN THE RESERVE AND NOT EXPEND

OR ELSE IF PUTS US PRO-10%. >> THE 10% MAX WOULD BE THE 16 MILLION BASED ON OUR NUMBERS. WE HAVE MORE THAN THAT. RIGHT NOW, BASED ON WHAT HAS HAPPENED WITH THE PROPOSED ADOPTED BUDGET, THERE IS ALREADY COMMITTED FUNDING, IF YOU LOOK AT THAT RIGHT THERE WHERE IT SAYS COMMITTED 53,339,000378 IS COMMITTED AND COMMITTED INTO THE 3 DIFFERENT AREAS, DELAYED FACILITIES REPAIR, INFLATION NOT COVERED BY COLA AND RESERVE FOR MITIGATION OF ECONOMIC UNCERTAINTY.

>> THAT'S FROM THE RESERVE? >> CORRECT.

>> THAT WAS THE AMOUNT AT THE TIME OF THE PROPOSED ADOPTED BUDGET, HOWEVER NOW THAT WE'RE AT UNAUDITED ACTUALS, NUMBERS HAVE CHANGED.

RIGHT. SO THERE'S SOME ADDITIONAL FUNDING AND BECAUSE OF THE NEW LAW IN REGARDS TO RESERVES AND ANYTHING THAT IS OVER 10% HAS TO BE COMMITTED BY THE

BOARD. >> MM-HMM.

>> THE AMOUNT OF 10% BASED ON THIS AMOUNT WOULD BE 16,244. WE CURRENTLY HAVE 18 MILLION, 251. THAT IS UNASSIGNED. LEAVING US 2,600, 631 THAT NEEDS TO BE

ASSIGNED. >> SO THE BOARD CAN DECIDE WHETHER WE WANT TO PUT IT INTO FACILITY REPAIRS.

>> CORRECT. >> OR ASSIGN ANOTHER

CATEGORY FOR IT. >> I GOT IT. THANK YOU VERY

MUCH. >> YEAH.

DATA FROM THE INTERIM TO SEE, LIKE, WHY MONEY HAS NOT BEEN SPENT BECAUSE I KNOW WE AL LATE A LOT OF FUNDS TO DIFFERENT THINGS AND SOMETIMES IT'S NOT USED. SO

WE'LL GET THAT INFORMATION? >> WHEN YOU SAY DATA BECAUSE YOU WILL GET THE NUMBERS LIKE YOU ARE GETTING THEM NOW. IF YOU GO BACK TO THE SLIDE NUMBER 5, THE GENERAL FUND EXPENDITURES VARIANCE. THAT GIVES YOU A COMPARISON OF WHAT WAS BUDGETED AND WHAT WAS ACTUALLY SPENT.

THAT'S WHY AGAIN THESE ARE CALLED THE UNAUDITED ACTUALS BASED ON CLOSING. IT'S ADDITIONALLY IMPORTANT TO REMEMBER THAT THESE ARE NOT AUDITED YET. WHEN OUR AUDITORS FINISHES THE AUDIT AND PRESENTS HIS INFORMS SOME OF THE NUMBERS MAY ALSO CHANGE AT TIMES THERE HAS TO BE BUDGET REVISIONS BASED ON WHAT IT IS THEY FIND AND SO THEN THAT NUMBER CAN EITHER GO UP OR GO DOWN. BASED ON WHAT IT IS THEY FIND. ADDITIONALLY SOMETIMES THERE ARE SITUATIONS WHERE SOME FEDERAL FUNDING NEEDS TO BE RETURNED. SO THEN THOSE NUMBERS MAY ALSO GO DOWN.

THE AUDITED ACTUALS? >> IN YOUR AUDITED PRESENTATION FROM OUR AUDITORS, THAT IS CORRECT.

>> OKAY. >> WHEN DOES THE BOARD MAKE A DECISION ON THE UNASSIGNED?

>> AT OUR NEXT MEETING. >> OKAY. SEPTEMBER 8TH.

AGAIN THAT'S WHY WE'RE DOING IT NOW AS A PREVIEW LOOKING AT THIS INFORMATION SO THAT IF THERE IS ADDITIONAL INFORMATION THAT YOU WANT US TO CONSIDER OUR RECOMMENDATION IS LOOKING AT FACILITIES SINCE WE ALREADY HAVE A COMMITTED SECTION THERE FOR THAT. AND LOOKING AT THAT AND THEN BASED ON WHAT COMES ABOUT REMEMBER THAT AT ANY TIME THE WANTS TO CHANGE IT WHAT WE NEED TO

DO IS REVISE THE RESOLUTION. >> OKAY.

>> NEXT SLIDE. HERE IS OUR OTHER PROGRAMS. OUR SPECIAL PROGRAMS. SPECIAL FUNDS. WE DON'T ONLY HAVE THE GENERAL FUND. WE'VE DIFFERENT FUND FOR DIFFERENT ACTIVITIES THAT TAKE PLACE THROUGHOUT ONE OF

[01:35:01]

THESE FUNDS DID GO UP BUT AGAIN THIS FUNDING CAN ONLY BE USED SPECIFICALLY FOR THIS, THESE PROGRAMS. SO OUR ADULT EDUCATION HAS TO STRICTLY BE USED FOR ADULT EDUCATION PROGRAMS. OUR BUILDING FUND THERE, THAT IS OUR BOND AND SO BECAUSE OF THE FACT THAT WE WERE ANTICIPATED TO FINISH THE STEAM BUILDING BEFORE THE END OF THIS FISCAL YEAR THAT'S WHY YOU SEE THAT AMOUNT THERE OF 909,282. BUT WE STILL HAVE A BALANCE OF 6 MILLION,387. THAT IS BECAUSE WE HAVEN'T FINISHED THE STEAM BUILDING. THAT'S WHY YOU SEE THAT VARIANCE OF DISCREPANCY THERE. NEXT SLIDE. SO AS YOU WELL NOW, WE HAVE BEEN RECEIVING A LOT OF ONE-TIME FUNDING. THIS IS A BREAKDOWN OF ALL OF THE ONE-TIME FUNDING THAT THE DISTRICT HAS RECEIVED SINCE THE START OF COVID. THE RULE IS TO ALWAYS SPEND RESTRICTED FUNDING FIRST WHEN POSSIBLE TO HELP STABILIZE BUDGETS ESPECIALLY IN TIMES OF DECLINING ENROLLMENT AND UNCERTAINTY.

ONE-TIME FUNDING IS JUST THAT. IT SHOULD BE USED TO THE EXTENT POSSIBLE FOR ONE TIME EXPENDITURES OPINION.

HOWEVER, SOMETIMES THEY HAVE SPECIFIC GUIDELINES OF HOW WE HAVE TO SPEND THAT FUNDING. SO, FOR EXAMPLE, OUR E. L. O. PLAN GRANT THAT YOU RECENTLY REVIEWED AND SAW. THE FUNDING SPECIFICALLY NEEDS TO BE USED BY SEPTEMBER 30, 2024 AND HAS BEEN PAYING FOR SOME OF THE PROGRAMS THAT WE OFFERED OVER THE LAST TWO YEARS TO OUR ELEMENTARY AND EXPANDED IN OUR MIDDLE SCHOOL SCHOOLS, ONCE THAT FUNDING GOES AWAY FOR THOSE TYPES OF PROGRAMS FOR SUMMER SCHOOL AND DITCH THINGS WE NEED TO CONSIDER WHETHER WE WANT TO CONTINUE THOSE PROGRAMS AND HOW ARE WE GOING TO FUND THEM BECAUSE THAT ONE-TIME MONEY IS NO LONGER GOING TO BE AVAILABLE. SO WHAT WE DID HERE IS WE PROVIDED YOU A BREAKDOWN OF ALL OF THE DIFFERENT FUNDS THAT WE HAVE WITH ONE-TIME SPENDING AND THE DETAILED TIMELINE WHEN THE MONEY IS TO BE SPENT. THEN AS YOU CAN SEE ANYTHING THAT HAS ALREADY EXPIRED WE DID SPEND.

THOSE FUNDS, ANYTHING AND WE'RE GOING, IF YOU FOLLOW THIS YOU ARE LOOKING THAT WE'RE TRYING TO SPEND WHAT IS DUE FIRST FIRST AND AS YOU CAN SEE THERE ON THE ESSER 3 FUNDING WHICH IS NOT DUE UNTIL 2023, THAT WE HAVEN'T TOUCHED BECAUSE WE'RE TRYING TO SPEND OTHER FUNDING THAT IS DUE BEFORE THAT TIMELINE.

GETTING THAT EXPENDED.

>> HOW IS THE FUNDING BROKEN DOWN WHEN YOU SAID, THE ONE-TIME FUND. I KNOW THERE'S NOT -- TELL US EACH POINT HOW MUCH WAS SPEND AND WHAT WAS SPENT ON. BUT WHEN YOU ARE LOOKING AT SEPTEMBER 30TH, 2022, THAT'S JUST NEXT MONTH. HAVE THOSE FUNDS ALREADY BEEN

ALLOCATED? >> YES, IF YOU LOOK DOWN AT THE BOTTOM OF THE AVAILABLE BALANCE. WHAT WE DID FOR YOU IS BREAK IT DOWN WITH ENTITLEMENT,ENCE SPENCES AND AVAILABLE BALANCE. ANYTHING WITH THE HIGH LIGHTED GREEN MEANS THERE IS A BALANCE. IF THE THERE IS NOTHING THAT MEANS WE USED THOSE FUNDS TO MAKE SURE WE MET THE TIMELINES. AGAIN LOOKING AT IT AS YOU ARE GOING THROUGH IT WE MADE SURE WE'RE SPENDING EVERYTHING BASED ON THE TIMELINE. ANYTHING WITH 2022 GOES FIRST THEN ANYTHING WITH 2023 GOES NEXT THEN 2024 BECAUSE THESE ARE RESTRICTED FUNDS AND ALSO ONE-TIME FUNDING. WE'RE USING THEM BASED ON THOSE

TIMELINE RESTRICTS. >> SO SPED A.D.R., THERE IS

STILL $2746 LEFT IN THAT. >> THAT'S CORRECT. BUT LOOK AT HOW MUCH THERE WAS. 79 9686 WE'RE TRYING TO SPEND EVERY SINGLE DOLLAR BUT THAT'S AN EXAMPLE WHERE I WAS SAYING IF MONEY IS NOT USED WE HAVE TO RETURN IT.

>> OKAY. SO IS THAT MONEY THAT CAN BE USED IN THE

CLASSROOM? >> THE SPED A.D.R.? THAT IS THE ALTERNATIVE DISPUTE RESOLUTION. IT HAS

TO BE -- >> IT'S NOT CLASSROOM.

>> NO. >> THAT'S WHY I WAS ASKING, OKAY: ALL RIGHT. ANYTHING THAT WE WOULD HAVE THAT COULD BE USED IN THE CLASSROOM YOU WANT TO EXPEND THAT TO OUR TEACHERS AND TO WHATEVER RESOURCES THEY COULD USE IN ORDER FOR THE FUNDS TO BE --

>> WE WORK WITH OUR DIRECTORS WHO ARE OVERSEEING THIS FUNDING TO MAKE SURE THAT THAT'S THE WAY THEY'RE

[01:40:01]

THIS FUNDING. >> OKAY. THANK YOU.

>> JUST FOR CLARIFICATION, THE TABLE AT THE TOP, IS GIVING US INFORMATION ABOUT ALL OF THE GRANTS THAT WE HAVE RECEIVED, THE TABLE AT THE BOTTOM IS THE GRANTS THAT WE HAVE CURRENTLY STILL AVAILABLE TO US.

>> NO. >> BOTH OF THEM, BOTH. IT'S

ALL OF THESE. SO WE HAVE -- >> I SEE. OKAY.

>> THOSE HIGH LIGHTED PORTIONS ON THE TOP AND BOTTOM IS WHAT WE STILL HAVE TO SPEND?

>> CORRECT. >> THE HIGHLIGHTED PORTION.

>> CORRECT. >> THEN AT THE BOTTOM IS THAT DATE WHEN THE MONEY NEEDS TO BE SPEND BY.

>> OKAY. -- SPENT BY. >> OKAY. THANK YOU.

>> JUST SO WE CAN KNOW WHAT THESE GRANTS ARE SPECIFICALLY FOR I KNOW YOU MENTIONED A LOT OF THEM HAVE GUIDELINES FOR HOW TO SPEND THEM. SINCE I'M KNEW HERE HOW COULD I -- WHICH RESEARCH WHAT THE GRANTS ARE ALLOCATED FOR? WHAT THE STATE IS TELLING US WE HAVE TO SPEND THEM ON BECAUSE I UNDERSTAND THAT YOU SAID THAT THE SPECIAL, THE SPED A.D.R.HAD SOME KIND

OF RESTRICTION -- >> ALTERNATIVE DISPUTE RESOLUTION, WE WON'T BE ABLE TO SPEND THAT BY THE SEPTEMBER 30TH DATE BUT JUST SO -- I UNDERSTAND A LOT OF THE DATES ARE 2023 AND 2024 SO THEY ARE A WAY AHEAD OF US SO WE ARE AHEAD OF THE TIME IN DOING AS MUCH RESEARCH AS WE CAN BEFORE WE SPEND THESE WHERE COULD I OR THE REST OF THE BOARD THEY PROBABLY ALREADY KNOW BUT WHERE COULD I SEE WHAT THESE SPECIFICALLY ARE FOR?

>> C. D. E. HAS A DESCRIPTION OF WHAT THE FUNDS CAN ACTUALLY IF YOU TYPE IT UP IT'LL GIVE YOU INFORMATION AND THAT'S WHAT OUR DIRECTORS, THAT'S THEIR ROLE AND RESPONSIBILITY OF UNDERSTANDING WHAT ARE ALLOWABLE EXPENDITURES AND WHAT ARE NOT.

THEY WORK WITH THE SITES IN IDENTIFYING WHAT ARE SOME OF THE ILOUABLE BUT FOR YOURSELF IF YOU WANTED MORE INFORMATION AND C. D. E. WE CAN PROVIDE YOU SOME MORE

INFORMATION ON ALL OF THESE. >> SO THE PEOPLE WHO DO MOST OF THE RESEARCH ON WHERE THESE FUNDS WOULD BEST GO WOULD BE THOSE DIRECTORS YOU WERE TALKING ABOUT? NOT SOMETHING WE WOULD DO RESEARCH INTO. IF WE DO IT

IF WOULD BE FOR OURSELVES? >> THAT'S CORRECT.

>> SO WE PLEASE PROVIDE THOSE DOCUMENTS THAT THE REST OF THE BOARD DID GET WHEN WE WERE CONSIDERING AND LOOKING AT THE BREAKDOWN OF THE ESSER FUNDS TO OUR NEWEST BOARD MEMBER SO HE HAS THEM AND IF HE HAS ANY QUESTIONS HE CAN IDENTIFY THEM FOR YOU. IT WOULD PROBABLY MAKE THAT PROCESS A LITTLE BIT EASIER ON BOTH

SIDES. >> REFRESH MY MEMORY WHAT

THE DOCUMENTS WERE. >> WHEN WE ACTUALLY LOOKED AT THE ESSER GRANT AND HOW --

>> THE PLAN. >> THE PLAN.

>> YOU ARE TALKING ABOUT THE PLANS?

>> EXACTLY. >> WE HAVE THOSE ON THE WEB SIDE, TOO, BUT THE PLAN OUTLINES EXACTLY WHAT WE'RE DOING WITH THE FUNDS, WE'LL D. DO THAT.

>> INSTEAD OF HAVING HIM GONE THROUGH A HUNT ON THE

WEB. >> C. D. E. GIVES SPECIFICS ON EACH FUND BUT OUR PLAN IS SPECIFIC TO OUR DISTRICT AND WHAT WE IDENTIFIED IN TERMS OF HOW WE'RE GOING TO USE THE FUNDS. NOT ALL OF THE FUND HAVE A PLAN, NOT ALL OF THE FUNDS REQUIRE A PLAN, IF THEY DO THAT'S WHERE OUR DIRECTORS WORK ON COMING UP WITH A

PLAN FOR IT. >> THANK YOU.

>> ONE LAST THING FROM ME. SO I'VE BEEN TO A COUPLE OF TRAININGS WHERE I GOT TO COMMUNICATE WITH OTHER DISTRICTS AND OTHER SUPERINTENDENTS AND THEY TALK ABOUT HOW THEY'VE BEEN MANAGING THEIR ONE TIME FUNDS. I'M ALSO THINKING ABOUT HOW THE PUBLIC IS GOING TO STAY IN THE LOOP ABOUT THIS. I UNDERSTAND THE DIRECTORS ARE PROFESSIONALS, THEY KNOW WHAT THEY'RE DOING WHEN THEY IDENTIFY WHAT NEEDS, WHERE THE MONEY NEEDS TO BE SPENT BUT I WANT TO KNOW WHAT THE LEVEL OF INVOLVEMENT WILL BE WITH THE COMMUNITY GIVING, BECAUSE PEOPLE COME AND GIVE PUBLIC COMMENTS ABOUT THINGS THEY THINK NEEDS WORK. LIKE EVEN CURRICULUMWISE. SO GIVEN THAT WE HAVE LARGE AMOUNTS OF MONEY AND WE HAVE A LONG TIME TO PLAN ON HOW WE'RE GOING TO SPEND THEM HOW WILL THE PUBLIC GIVE UNPUT ON WHAT THEY THINK YOU KNOW, WHAT THEY THINK NEEDS WORK EVEN THOUGH THEY MAY NOT BE AS INCHED AS WHAT YOU ARE TALKING ABOUT. WHAT IS THE LEVEL OF PUBLIC ENGAGEMENT ON THAT?

>> I DON'T MEAN TO PUT INDIVIDUALS ON THE SPOT BECAUSE I'M NOT THE ONE THAT ACTUALLY COMES UP WITH THE PLAN IDENTIFICATION. I KNOW MRS. CARTER WORKED ON ONE OF THE PLANS, MRS. CARTER IF YOU WANT TO

ANSWER. >> WHEN WE PUT THE PLANS TOGETHER WE DO REACH OUT TO THE COMMUNITY. WHEN YOU, WHEN THE PLANS IS PROVIDED TO YOU, AND IT'S ON THE WEBSITE BUT WHETHER IT' PROVIDED TO YOU THERE IS A STAKEHOLDER PIECE WHICH WILL TALK ABOUT HOW WE REACHED OUT TO THE STAKEHOLDERS TO CREATE THE PLAN. EACH ONE OF THE PLANS WE HAVE HAD IN PLACE WE NEEDED TO REACH OUT TO THE STAKEHOLDERS FOR THAT. SO LEVEL OF INVOLVEMENT MOVING FORWARD, THE PLACE FOR THAT IS

[01:45:03]

>> YES, THANK YOU. >> OKAY.

>> SO OUR NEXT SLIDE HERE TALKS ABOUT OUR NEXT STEPS.

SO AS STATED EARLIER, THIS IS A PREVIEW TO WHAT WILL BE PART OF THE ADOPTION ON SEPTEMBER 8TH, 2022, AND AS STATED IN TERMS OF THE FUND BALANCE THAT IS WHERE THE RECOMMENDATION OF THE FUNDS WILL BE IN TERMS OF LOOKING AT HOW THAT SPREAD UNAUDITED ACTUALS ARE DUE BY SEPTEMBER 15TH. OUR FIRST INTERIM REPORT IS DUE BY DECEMBER 8 THEN IN JANUARY, IS WHEN WE HAVE THE GOVERNOR'S RELEASE AND 202 2 21 FINANCIAL AUDIT BOARD PRESENTATION DOWN BY THE AUDITORS.

THE BOARD ACCEPTS THAT AUDIT AND THEN OUR SECOND INTERIM AND THEN THE RELEASE OF GOVERNOR'S REVISION THEN WE START AGAIN WITH THE PROCESS.

OF THE ADOPTION OF THE BUDGET AND OUR L. CAP.

>> GO AHEAD. >> I WAS GOING TO SAY SO THIS GIVES YOU A SUMMARY OF WHAT IS THE NEXT STEPS IN REGARDS TO THE UNAUDITED ACTUALS.

>> MY QUESTION PERTAINS TO IS THIS ON OUR WEBSITE, IT'S OUR EDUCATIONAL PARTNERS ABLE TO ACCESS THIS

PRESENTATION? >> YES, WE ALWAYS FOLLOW UP WITH A BUSD NEWS WITH ALL THE PRESENTATION.

WE PUT IT AS PART AND IT STAYS THERE SO IT WILL BE

THERE. >> THAT'S ON OUR WEBSITE, CORRECT, JUST TO CLARIFY THAT?

>> IT'S NOT ON THE WEBSITE YET. WHETHER WE SEND OUT THE BUSD NEWS IT WILL BE THERE AND IT'LL STAY THERE

ON THE WEBSITE. >> PERFECT. SO MY OTHER QUESTION WAS LOOKING, SEEING THAT YOU ARE GOING TO BE ASKING FOR BOARD APPROVAL NEXT MONTH, COULD WE -- I WANT TO MAKE A REQUEST WE LOOK INTO MAYBE HOW WE CAN SOMEHOW FUND THAT MAYFAIR FIELD. I KNOW WE HAVE THE $2 MILLION AND WE WANT TO USE IT IN A FACILITIES SO IT'S ALSO CONSIDERED AS FACILITIES. MAYBE I LIKE TO HAVE STAFF IF THE BOARD AGREES TO LOOK INTO SEE HOW MUCH THAT WOULD BE. I BELIEVE MR. BUFFINGTON MAY HAVE ALREADY HAD SOME OF THE INFORMATION THAT WE CAN, YOU KNOW, GO AND LOOK TO HIM FOR HIS EXPERTISE AND HIS RECOMMENDATIONS FOR THAT. AND SEE IF THAT IS SOMETHING

THAT WE CAN ACTUALLY DO. >> I'LL FOLLOW UP WITH MR. BUFFINGTON AND GET INFORMATION TO YOU.

>> THANK YOU. >> IN RESPONSE TO MS. GUARDSA'S REQUEST, I THINK WE SHOULD HAVE A RANKING OF PRIORITIES. IF STUDENTS CAN'T USE THE BATHROOM, THAT WOULD BE A PRIORITY OVER A FIELD. I'M GIVING AN EXAMPLE. IF WE CAN HAVE THAT PRIORITY BREAKDOWN, THAT WOULD BE HELPFUL FOR ME IN MAKING A DECISION. ALSO I WOULD REALLY LIKE TO LOOK INTO HOW WE CAN SUPPORT OUR TEACHERS WITH PROVIDING THEM A RESOURCE OR FUNDS SO THEY AREN'T PURCHASING SUPPLIES ON THEIR OWN. SO WE CAN BE ABLE TO USE SOME FUNDS OR SET ASIDE FUNDS WHERE TEACHERS CAN SUBMIT THROUGH THEIR SITE ADMINISTRATORS, RECEIPTS OR WHATEVER THEY SPEND OR THEY WOULD ORDER THROUGH THE SITE ADMINISTRATORS OR THE DISTRICT. WHATEVER THEY WOULD NEED. WHATEVER SUPPLIES, RESOURCES THEY WOULD NEED. THAT'S JUST SOMETHING I KNOW OTHER DISTRICTS DO IN REGARDS TO REIMBURSEMENT TO TEACHERS. AND I WOULD REALLY LIKE TO SEE THAT -- I KNOW IT'S A MINOR SUPPORT FOR TEACHERS BUT FOR MANY

IT'S A GREAT SUPPORT. >> WOULDN'T THAT FALL INTO BOOKS AND SUPPLIES? COULDN'T WE GET IT FROM THAT

FUND? >> SO --

>> I AM ESORRY, I DON'T IN REGARD TO THE QUESTION IF THAT'S A SEPARATE CATEGORY THAT WE'D --

>> BOOKS AND SUPPLIES IS BOOKS AND SUPPLIES, I MEAN

PAPER. PENCILS. >> A LOT OF TIMES TEACHERS GO OUT AND THEY BUY LITTLE TRINKETS THAT WE MAY BUY.

ITEMS FOR TREASURE CHEST OR ARTS AND CRAFTS.

>> ARTS AND CRAFTS. YOU KNOW.

>> SO PERHAPS LOOKING AT WHAT WAS PREVIOUSLY UNDER

[01:50:01]

HEARING? >> ACTUALLY I WAS LOOKING AT A SEPARATE CATEGORY OF FUNDING, IT WOULD BE A ONE-TIME FUNDING FOR THIS YEAR BUT WE COULD LOOK AT IT EVERY YEAR OF HOW MUCH WE CAN ALLOCATE BASED ON WHAT WE HAVE IN OUR BUDGET, WHATEVER UNACCRUED FUNDS WOULD BE AVAILABLE. THAT IS MY THOUGHT. UNDER BOOKS AND SUPPLIES FROM MY UNDERSTANDING IT'S MORE CURRICULUM DEVELOPMENT AND I DON'T THINK IT WOULD BE ABLE TO BE -- CORRECT ME IF I'M WRONG -- TIEED INTO SUPPLIES OR SUPPORT FOR TEACHERS IN REGARDS TO THE CLASSROOM.

>> WELL, AND THE INFORMATION THAT YOU ARE LOOKING ALT HERE REMEMBER THAT ALL OF OUR REPORTING FINANCIAL DOCUMENTS ARE DONE THROUGH OUR SAX REPORTING, THAT IS STANDARDIZED ACCOUNTING STRUCTURE SYSTEM. SO EVERYTHING THAT YOU SEE HERE IS BID ON S.A.S.

WHAT I'M HERE SOMETHING MORE OF THE ALLOCATED BUDGET PROCESS THAT GOES THROUGH WITH DEPARTMENTS AND SITE AND SO FORTH DOING DIFFERENT THINGS SO WE'D HAVE TO LOOK MORE INTO IT BEFORE GIVING YOU AN ANSWER.

>> RIGHT. >> THAT IS LOOKING MORE AT THE CATEGORY OVERALL BASED ON THE REPORTING THAT WE

HAVE TO DO. >> RIGHT.

>> ALSO WE CAN ALSO LIKE YOU SAY, SIOUX -- SUE, CONSIDER PRIORITIES IF WE CAN LOOK AT OUR LIBRARIES TO SEE HOW THEY'RE HOLDING UP ALSO, TO SEE IF THEY NEED, YOU KNOW, NEW AND EXTRA BOOKS. I'M SAYING IF WE HAVE MONEY AND PUT IT IN A PRIORITY THAT MAYBE SOMETHING WE COULD --

>> ALSO ANOTHER PRIORITY IS THE MEALS, LUNCHES THAT OUR STUDENTS HAVING -- I THINK IF WE HAVE THE, WE HAVE THE RESOURCES WE NEED TO IMPROVE IN ORDER TO HAVE NOT ONLY EMOTION EMOTIONAL MENTAL HEALTH WITH THE COOMBS BUT THE PHYSICAL -- COUNSELORS BUT PHYSICAL, WE NEED TO GO AND LOOK FOR OTHER WAYS TO GET BETTER FOR THEM.

>> ONE MORE QUESTION. ON YOUR JOURNAL OF FUNDING BALANCE IT SAYS 10% IS A MAX, THAT IS A RECOMMENDATION TO KEEP THE 10% MAX, CORRECT?

>> SO THE 10% MAX IS THE NEW LAW IN REGARDS TO ANYTHING OVER 10% HAS TO BE COMMITTED.

PRIOR TO THAT, THERE WAS NOTHING THAT STATED THAT YOU ARE ENDING FUND BALANCE HAD TO BE COMMITTED BUT 3% IS THE MINIMUM RESERVE REQUIREMENT TO ANYTHING OVER 10% NOW HAS TO BE COMMITTED THAT'S THE DIFFERENCE.

>> SO PER SE IF WE NEEDED TO GO INTO THIS 16 MILLION

AMOUNT -- >> YOU CAN ASSIGN THAT, YOU

CAN COMMIT THAT. >> THAT'S WHAT I WANTED TO

KNOW. >> ABSOLUTELY. AWLS OF YOUR FUNDS, ALL OF YOUR ENDING RESERVE BALANCE CAN BE COMMITTED. WHAT IT STATES IS ANYTHING OVER 10 PERCENT MUST BE COMMITTED BUT YOU CAN COMMIT

ALL OF IT. YEAH. >> NOT THAT WE WANT TO GET

TO 0 -- >> THAT'S CORRECT.

>> BUT THANK YOU FOR THAT CLARIFICATION. THAT'S EXACTLY WHAT I WANTED TO KNOW.

>> I ALSO WANT TO KNOW, HOW MUCH, LIKE, IF WE WERE TO BECOME, HAVE ANOTHER CRISIS, HOW SUBSTANTIAL IS THAT 10% IN KEEPING THIS DISTRICT RUNNING?

>> IT WOULD PROBABLY GET TO YOU TWO MONTHS IF AT ALL.

>> OKAY. >> THANK YOU.

>> THAT'S JUST SAYING YOU ABSOLUTELY GOT NO REVENUE, YOU WENT THROUGH ALL OF YOUR RESERVES AND YOU HAD ABSOLUTELY NO CASH FLOW WHATSOEVER.

>> THANK YOU DO WE HAVE ANY OTHER COMMENTS OR QUESTIONS RIGHT NOW? OKAY. AND WE HAVE OUR HOMEWORK CUT OUT FOR US. GIVE US SOME HOMEWORK, ALL

[01:55:02]

>> IT WAS JUST STATED BY MS. GAO MR. HOG LUNN WHETHER ALL OF THIS DOCUMENT IS GOING TO BE ON LINE BUT --

>> I KNOW, I UNDERSTAND YOU. YOU SAY YOU WANT IT SO YOU CAN FOLLOW IT BECAUSE IT WAS VERY DIFFICULT FOR YOU TO

SEE IT ON THE SCREEN. >> I KNOW THAT YOU POST THE

AGENDA, CORRECT? >> CORRECT.

>> DOES THAT AGENDA HAVE LINKS TO THIS INFORMATION?

>> IT DID NOT HAVE LINKS TO THIS INFORMATION CAUSE THIS INFORMS WAS PROVIDED TO YOU HERE. ANYTHING THAT IS PROVIDED TO YOU BEFORE THE BOARD MEETING AND IS PART OF THE ATTACHMENTS OF THE AGENDA THAT IS PROVIDED ON THE AGENDA ON-LINE. THIS WASN'T PROVIDED TO YOU PRIOR TO THE MEETING. IT WAS PROVIDED TO YOU HERE.

>> IT WAS. GOING FORWARD CAN WE PLEASE MAKE SURE THAT THERE ARE DOCUMENTS THERE, IF ANYTHING NEEDS TO BE PROVIDED TO THE PUBLIC AT THE MOMENT THAT THEY, THAT WE RECEIVE THE DOCUMENTS, THAT THEY ENTER THE BOARD ROOM THAT REALLY NEEDS TO BE IN PLACE IN ORDER FOR TO US GO FORWARD MAKING SURE THAT OUR EDUCATIONAL PARTNERS ARE PROVIDED THAT INFORMATION, I'M LOOKING AT THIS AND AS YOU ARE GIVING US EARTH INFORMATION MY HEAD WAS SPINNING, IT WASN'T UNTIL WE ASKED QUESTIONS THAT THANK YOU, DOCTOR HESSEN FOR THAT. IT CLARIFIED IT MORE FOR ME AND KNOW THAT WOULD BE VERY, YOU KNOW APPRECIATED BY THE PUBLIC. GOING FORWARD, WE SHOULD BE PROVIDING THESE MATERIALS AS THEY COME IN. ONE IS I DON'T KNOW. I THINK WE CAN'T SHARE IT.

>> RIGHT,S SO MY UNDERSTANDING AND PLEASE CORRECT ME IF I'M WRONG IS THAT SINCE THE BOARD HASN'T SEEN INFORMATION WE CAN'T PRESENT IT TO THE PUBLIC.

ONCE WE RECEIVE IT IT CAN BE DISPLAYED TO THE PUBLIC.

IT COULDN'T ARE CANTING PUT OUT AHEAD OF TIME BECAUSE WE HAVEN'T RECEIVED IT YET. MY QUESTION IS HOW SOON CAN THIS BE ON THE INTERNET FOR PEOPLE TO VIEW? TODAY. TOMORROW? HOW DOES THAT WORK?

>> WE USUALLY SEND IT AS PART OF OUR B. U.S. D. NEWS, WE'VE BEEN SENDING IT OUT ON FROM A.

>> THIS FRIDAY ALL THIS INFORMATION, PLENTY OF THE TIME FOR THE PUBLIC TO REVIEW PRIOR TO THE NEXT

MEETING? >> THAT'S CORRECT, ASTATED ADDITIONALLY ON THE ACTUAL AGENDA FOR THE SEPTEMBER 8TH MEETING ANY ADDITIONAL DOCUMENTATION WILL BE

ATTACHED TO THE AGENDA. >> GREAT. THANK YOU.

>> SO THIS IS ONLY MY SECOND BOARD MEETING I WANTED TO ASK THIS RELATES TO WHAT SOMEONE IN THE AUDIENCE SAID. THIS OBJECTION PERIOD THAT IS, IS THAT A PERIOD WHERE GIVEN EVERYTHING HAS GOTTEN THE INFORMATION THEY CAN COME AND ASK ANOTHER QUESTION TO ASK TO CONTINUE OUR CONVERSATION UP HERE SO THEN IS THAT WHAT THIS

OBJECTION PERIOD IS? >> THERE IS NO OBJECTION PERIOD, THIS IS NOT PART OF BOARD PROCEDURE. SO SHIELD HAVE TO FILL OUT A CARD TO SPEAK.

SHE DIDN'T DO SO BUT WE ADDRESSED HER QUESTION OUT OF RESPECT BUT THIS IS NOT STANDARD BOARD PROCEDURES.

SO WE WANT TO BE SURE YOU ARE CLEAR ABOUT THAT. WE DO NOT ENGAGE, THIS IS A PUBLIC MEETING BUT IT'S NOT OPEN TO THE PUBLIC. IT'S IMPORTANT DISTINCTION TO MAKE.

OF THAT IS SINCE THIS WAS ONLY MY SECOND BOARD MEETING

-- >> YOU ARE DO DOING SO

GREAT. >> IF THERE WAS AN OBJECTION PERIOD WHICH I DIDN'T REALIZE -- I GOT THE UNDERSTANDING OF YOU WON'T BE ABLE TO MAKE ONE GIVEN THAT YOU DIDN'T HAVE THE INFORMS ON HERE BUT THERE ISN'T ONE SO THANKS FOR THAT CLARIFICATION.

>> THAT IS GREAT. >> AND AS TO MY COMMENT IT WAS MEANT MORE FOR US TO MAKE SURE WE'RE PREPARED TO GIVE THAT INFORMATION AS WE RECEIVE IT. IT WASN'T NECESSARILY TO GIVE IT TO OUR EDUCATIONAL PARTNERS PRIOR TO US HAVING IT. SO IF WE'RE GETTING IT, WHEN WE

[02:00:04]

AND SEE IT AT THE SAME TIME THAT WE'RE.

>> ALSO GIVEN THAT ANY TIME IS TIME AND ESPECIALLY WHEN YOU SITTING HERE HEARING THE CONVERSATION LIVE YOU MIGHT BE ABLE TO QUICKLY JOT DOWN SOMETHING THAT CAME TO MIND SO THE MORE TIME WE GIVE TO PEOPLE IF IT'S THE HOUR THAT THE BOARD MEETING IS TO REVIEWED DOCUMENTS THEMSELVES THE BETTER. RIGHT NOW IF SOMEONE WRITES DOWN THEIR GREAT IDEA BECAUSE THEY COULDN'T SEE THE SCREENS THAT COULD BE A PROBLEM FOR ENGAGING THE COMMUNITY FOR THE NEXT BOARD MEETING.

>> IT'S ALSO COMMON COURTESY.

>> I UNDERSTAND BUT AS FAR AS INFORMATION GIVING, IT'S

THE BOARD FIRST THEN -- >> SO IF WE'RE GETTING IT -- BUT IF WE'RE GETTING IT THEY'RE GETTING IT.

>> RIGHT. >> DONE.

>> RIGHT. >> I THINK WE'RE TALKING THE SAME THING BUT YOU ARE COMMUNICATING IT DIFFERENTLY

THAN I AM. >> WELL, THANK YOU SO MUCH.

IF THERE'S NO OBJECTION THIS MEETING IS AD JOURNALED AT 603 UNTIL THE REGULAR BOARD MEETING TO BE HELD ON THURSDAY, SEPTEMBER 8,

* This transcript was compiled from uncorrected Closed Captioning.